Presentation by Izumi Okutani at APNIC 44 on Wednesday, 13 September 2017

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Remote Participation for SIG
Chair/Co-Chair Election
pIzumi Okutani
pJapan Network Information Center (JPNIC)
pIzumi[at]nic.ad.jp

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Background
pDiscussions started in APNIC42
Ø Masato Yamanishi proposed revision of SIG
Guidelines document
1. Revision of SIG Chair/Co-Chair term
2. Remote participation for SIG Chair/Co-Chair election
Ø No consensus
pDiscussions at APNIC43
Ø Proposal on SIG Chair/Co-Chair term reached
consensus
Ø Removed remote participation for SIG SIG Chair/Co-
Chair election from the proposal : discussions first
Ø However, no time to discuss à Follow up at APNIC44
I took over the
proposal from
Masato

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Recap on Our Current Process
pProposals at Policy SIG
Ø Remote participation is available
pChat to express comments
pCONFER to express position for a proposal
pSIG Chair/Co-Chair Election
Ø Only onsite participants at the SIG session can vote
APNIC SIG Guidelines: “Only candidates who are present at
the SIG session will be included in the vote”
OK to keep as is? Or does this need to change?

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APNIC CONFER
pPilot launch since APNIC38
pAn electronic system being proposed to replace
the traditional “show of hands”
Ø Objective: To make it easier for participants to express
opinions for proposals
Ø Allows to express position without seen by others
Ø Can be used both by onsite and remote participants
pInformation required to register:
Ø Email address (can be free email)
Ø Password (of your chosing)
Ø Displayed name (Can be Nickname)

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Participation in SIGs
Ways to
Participate
Onsite Remote
Availability Identity of
participants
Availability Identity of
participants
Listen to
discussions
YES. Does not matter. YES.
(Live Stream)
Does not matter.
Comment on
proposals
YES.
(Micropho
ne)
YES.
(Identified
physically)
YES.
(Chat/ML)
NO.
(Unless
participants
voluntarily
expose)
Position on
proposals
(To confirm
consensus)
YES.
(Show of
hands/
CONFER)
YES: For show or
hands.(Identified
physically)
NO: For CONFER
YES.
(CONFER)
NO.
(Same as
above)
SIG Chair/Co-
Chair
Election
YES.
(Show or
hands)
YES.
(Identified
physically)
NO. N/A

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Situation in Other RIR Regions
RIR region Situation
AFRINIC • No formal process to remotely
participate for Chair election
• May accommodate per request basis
ARIN • Registered voting contacts of ARIN
• members can vote for ARIN AC election
LACNIC • Everyone votes online
• Those registered in Policy ML can vote
RIPE • Online participants can express
opinions
• In case of no consensus, secret ballots
by onsite participants
Separate process in participation in election from PDP for
proposals. Not a free-handed remote participation.

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Summary of Situation in Other Regions
pNot all RIR regions formally accommodate
remote participation SIG/WG Chair/Co-Chair
elections
pWhere remote participation for election is
available, more information than APNIC
CONFER is requested
pTwo approaches observed
a. Require to register more detailed information
ü Including Organisation and contact other than email
ü Similar to physical meeting registration
b. Lightweight information required
ü However, if large difference in result between onsite and
online à Decision will be made by onsite participants

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Food for Thoughts
pWhat problems are we trying to solve?
Ø Are we hearing needs on remote participation for SIG
Chair/Co-Chair Election?
pWhat is our priority?
Ø Outreach to wider community members to join
discussions at SIGs
Ø Encourage more active discussions on proposals
Ø Remote participation in SIG Chair/Co-Chair elections
pIf to consider remote participation for SIG
elections:
a. Is it sufficient to apply the current remote
participation scheme (CONFER) to election? OR
b. Is stronger authentication mechanism needed?

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Possible Options
A) Continue with the current process
Ø Chairs/Co-Chairs Election for onsite participants only
Ø Consider remote participation option when there are
concrete needs
B) Start a test deployment
Ø To see the level of interests/see how it works.
Ø However, the formal decision will be based on
participation by onsite participants
C) Formally accommodate online participants for
Chair/Co-Chair elections