The document discusses the importance of maintaining authenticity of digital records throughout their lifecycle. It outlines the five stages of a record's lifecycle - creation, organization, use and distribution, maintenance, and final disposition. Authenticity must be ensured at each stage as digital records can easily be altered. Standards like ISO 15489 help provide guidance on authenticity, and techniques like digital signatures, watermarking, and audit trails can help assert and preserve a record's authenticity over time. Maintaining authentic digital records requires an integrated approach across all lifecycle stages.
1. Abstract: The prevalence of digital information management in an open network has
driven the need to maintain balance between digital records management,
authenticity, and policy. Authenticity of digital records is required as every phases of
life cycle so it is important to understand this issue. In order to do this, the needs of
authenticity in life cycle are being discussed and this discussion is followed by short
descriptions of the standard and policies involve with authenticity of digital records.
Moreover, the preservation method in ensuring authenticity of digital records was
highlighted. And as a step forward in ensuring the authenticity of digital records, it
can be achieved by better management and better technology.
Keywords: Authenticity, digital records, electronic records, electronic records
management
Introduction
The prevalence of digital information management in an open network has driven
a new level of expectation on security and privacy protection. One of the key issues is
to maintain the fragile balance between the reliability, accountability, and
authenticity. And in a hostile environment, where the growing number of digital
records and the implementation brought by the technology, has transformed the
working environment moving to the less paper transaction in running daily business.
Therefore new issue rise, which is the preservation of digital records to ensure the
authenticity and make it reliable as evidence. Where in the midst of this change and
uncertainty, organizations must determine what records management model they
should implement, taking into account the present law, the authenticity, and the
potential direction it might head.
Records means materials in written or other form setting out facts or events or
otherwise recording information and includes papers, documents, registers, printed
materials, books, maps, plans, drawings, photographs, microfilms, cinematograph
films, sounds recordings, electronically produced records regardless of physical form
or characteristics and any copy1. In archives and records management, authentic
records are understood as being what they purport to be reliable records that over time
have not been altered, changed or otherwise corrupted.2. Authenticity warrants that
1
National Archives Act 2003(Act 629), Part 1 Section 2.
2
Diamond, Susan Z. Records Management: A Practical Approach. 3rd ed. (Washington:
AMACOM, 1995) : 18.
2. the record is not changed or manipulated after it has been received or sent since it was
created and transmitted to many parties over time.
And electronic public records are those records that fulfill these criteria and
which are created and maintained in electronic format. Authentic records can be
defined as one that can be proven; to be what it purports to be, to have been created or
sent by the person purported to have created and sent it and to have been created or
sent at the time purported3.
Records as evidence and as source of information
If a record is to function effectively as evidence of an activity, it must first be
compliant with any external requirements in the environment where the organization
operates. Requirements for records may derive from legislation, regulation,
mandatory standards, code of best ethics, or community expectations4.
Records as
evidence
Content Context Structure
Figure 1: Criteria of records as evidence
As the figure 1 shown in order record can use as evidence, it must posses’ three
criteria which are:
Content: A record must reflect the facts about the activity. For a reliable record
these should be accurate mean that the facts that the record carry should be
correct and complete which everything of significant should be recorded.
Context: A record must be supported by information about the circumstances in
which it was created and used. Records cannot be fully understood without
adequate knowledge of the activity that gave rise to them, the wider function of
the activity forms part, and the administrative context, including the identities and
3
International Council on Archives (ICA), Committee on Archival Legal Matters, Authenticity of
Electronic Records: A Report Prepared for UNESCO (November 2003): 2.
4
32
3. roles of the various participants in the activity. Contextual information must
therefore be captured in the records themselves or in the systems that are used to
maintain them.
Structure: Records and records systems must reflect the relationship between
their constituent parts.
Records should have qualities of authenticity, integrity, usability and reliability 5.
Fundamentally, the characteristic of authentication comprises three things:
i. Reliability: Records created within an organization should be reliable and
accurate in their content. It is show that the records are created and captured
as part of the legitimate business process, and they are subject to a corporate
management process.
ii. Integrity: The document is protected from unauthorized alteration. The
authenticity and integrity of records need to be guaranteed over time, so that
users can be confident that records are genuine and trustworthy and that no
illicit alterations have been made to them.
iii. Usability: The document is capable of being retrieved, presented, and
interpreted correctly. They must be accessible to authorized users’
understanding of their significant.
These characteristics, taken together, lay the foundations for the authenticity of a
document in digital format. However, it must be emphasized that the rigor of the
process will depend on the nature of the document. For this to be achieved, digital
records must be created and maintained systematically through good records keeping
system. Where the integrity and usability of digital records will be ensured overtime
which mean through out the lifecycle of the records.
The needs of authenticity in records life cycle
5
Millar, Laura. Authenticity of electronic records: a report prepared for UNESCO and the
International Council on Archives. 3 September 2009 www.ica.org/en/node/30209.
32
4. The records lifecycle is a concept in common use. It indicates that records are
not static, but have a life similar to those biological organisms: they are born, live
through youth and old age and then die6. This idea was developed in North America
by Schellenberg (1956), who wrote about the ‘life span’ of records, which included
their current use and final destiny. As paper records, digital records also need to be
maintenance from the first creation until the disposition of the records. It consists of
five stages as illustrated in figure 2.
Figure 2: The Life Cycle of Objects in a Digital Information System
Source: Gilliland-Swetland, Anne. J. “Setting the Stage.” Introduction to Metadata: Pathways to
Digital Information. Baca, Murtha, ed. (Los Angeles, CA: Getty Research Institute, 1998): 8.
As send in Figure. Records life cycle indicates the life span of a record as expressed
in the five phases of creation, organization, searching/retrieval, utilization,
maintenance, and final preservation/disposition. First, at the creation stage, records
are produced in a wide variety of forms and formats using technologies and
equipment. At the organization stage, records are organized in a meaningful and
systematic ways by adding cataloging/classifying or descriptive information to
records and creating as secondary information. These records are searched or
retrieved by users or librarians.
At the utilization and distribution phase, records are distributed and transmitted to
the person needs for its use. Records are commonly used in decision making, for
documentation or reference, in answering inquiries or in satisfying legal requirements.
As time passes, the use of records declines like most organizational asset and their
6
Shepherd, Elizabeth. and Geoffrey Yeo, Managing records: a handbook of principles and
practice. (London: Facet Publishing, 2003): 34.
32
5. value also tends to be declined and become useless. At the storage and maintenance
phase, when a decision is made to keep the record for use at a later date, it must be
housed in some type of storage device, and protected in the maintenance of records.
After records are stored, a request is made to retrieve it from storage for use.
During this phase, records are frequently referred to and remain active. At the
disposition and retention phase, when records decline in value and retrieved records
are no longer needed for use, records become inactive, and are then removed from
active storage in office space, are destroyed, or transferred to an inactive storage
facility for the duration of their retention life.
The last phase in the record life cycle is disposition by destruction. When records
contain permanent value, the records are preserved at a permanent storage place for a
long-term period of time. The record life cycle is important in knowing the meaning
and importance of each phase of the entire record life cycle. Records managers should
be able to understand what is needed to mange all records.
At the five stages of records’ acquisition, collection, indexing, access and
utilization, and preservation, when is records needed to ensure they are authentic. As
digital records and data become accessible and available at any time and in any place,
regardless of their stage of records’ life cycle, it is getting difficult and meaningless to
differentiate one stage from another stage. Guaranteeing the authenticity of records is
required at every stage.
That is, since the authenticity of a document verifies that the document is the
same as that which a user expected based on a prior reference and ensures that they
are unaltered from the time of creation, access, maintenance, and preservation is
required over many stages of records life cycles. Authenticity is to demonstrate the
integrity of documents and retaining authenticity is used to verifying authorship of
records and for preservation strategies.
Preservation of authenticity of digital records
32
6. Figure 3: Preserve usable authentic records through time
Source: Bikson, Tora. Carrying authentic, understanble and usable digital records through time. 3
Sept 2009 <http://www.digitaleduurzaamheid.nl/bibliotheek/docs/final-report_4.pdf>.
As digital objects are more easily altered and corrupted than, say, paper
documents and records, creators and preservers often find it challenging to
demonstrate their authenticity. That is why ensuring why ensuring authenticity of
records in digital environments needs an integrated approach to identifying
requirements of authentic records and managing electronic records from appraisal to
preservation. As digital objects that lack authenticity and integrity have limited value
as evidence or usefulness as an information resource, the ability to establish
authenticity of and trust in a digital object is crucial.
Three quite distinct technical and social strategies for asserting authenticity can
be identified in proposed solutions: public, secret, and functionally dependent.7 Public
methods for asserting the authenticity of sources include: the creation of copyright
deposit "collections of record", practiced deposits of original sources combined with
record certification services, registration of unique document identifiers, publishing
"key" data about documents which, when hashed, or otherwise calculated in a
publicly available way, should match that of the document in hand, and defining
metadata structures to carry document authentication declarations or proofs. Secret
methods involve hiding data in the object to reveal its source. Techniques include:
digital watermarking, stegonography and digital signatures. Functionally dependent
7
Ricks, Betty Roper, Ann J. Swafford and Kay F. Gow. Information and Image Management: A
Records Systems Approach. (Cincinnati: South-Western Publishing Co, 1992): 173.
32
7. methods employ specific technologies that are bound together with the information
source. Methods employing technical dependencies include: object encapsulation
whether physical or logical, cryptography, encryption and embedded active agents.
Besides that a simple approach used by many systems is to have software
controls that allow end-users to access records but not edit or delete them, while
records management staff may destroy records but not edit or delete them. This
approach may be combined with the use of an audit trail. Audit trails automatically
log the date and the identity of the operators when the record is captured or metadata
assigned, and may log similar information whenever records are assessed. Therefore
records system should contain complete and accurate representations of all
transactions that occur in relation to particular records. These include the processes
associated with individual records. And it is must be kept at least as long as the
document to which they relate is retained.
Standard and policies involve with authenticity of digital records
There are numerous published standards for developing and operating records
management programmes and systems. In particular, the international standard ISO
15489-1: 2001 Information and documentation – records management, published by
the International Standards Organization, and Australian national standards AS
4390-1996 Records management provide benchmarks against which records
management programmes and systems can be measured.
Two standards that concern of authenticity of digital records most are ISO
15489-1: 2001 Information and document – records management – part 1: general,
International Standards Organization and PD 5000: 2002 Legal admissibility: an
international code of practice for electronic documents and e-business transactions
for evidence, audit, long term duty of care, British Standards Institution. In the world
of electronic and hybrid systems it is particularly important for records managers to
be aware of technical standards that can be used to manage the dependency of records
on computer hardware and software in order to maintain digital records for long-terms
access.
32
8. Besides standards published by national and international standards
organizations, there are others promoted by commercial or professional bodies. For an
example, the UK Public Record Office has published Standards for the management
of government records, which offers guidance on many aspects of records
management, with special emphasis on the needs of public sector organizations.
All this standards is the result of ongoing efforts, by responsible agencies who
seen that a proper standard and guidelines should be in place to ensure that successful
electronic records management system. As a results of the development of national
and international standards provided information professional a framework for best
practices.
Conclusion
Many efforts are going on to understand better the authenticity of records. It is
because assurance of the authenticity of digital records is never ending process which
start on creation and must be maintained through the entire life cycle. As the
responsibility for records care ultimately lies with each nation and its governments
and citizens. International agencies should play a particular role in raising the
awareness of governments around the world of the critical importance to society of
accountable, transparent record keeping.
Further, the problem is not that record keepers do not know what to do. The
problem is how to get it done: how to receive the political, governmental, financial,
and other support required to undertake the tasks all record keepers know they must
tackle. It is that hopes in recent years we can take a step forward to finding a way to
ensuring the authenticity of digital records by better management and better
technology.
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Information society, Information systems, Information theory, Knowledge industries,
Knowledge management, and Organization of knowledge. These entries demonstrate a
theoretical and managerial approach. In contrast, the entry for book is one-third of a
page, and there is no mention of genres or young adult literature. Indeed, youth
resources and services are underrepresented. Twenty black-and-white diagrams and
17 tables complement the text is included in this encyclopedia.
(PTAR: Puncak Perdana)
Kent, Allen and Daily, Jay E. (eds.). Encyclopedia of Library and Information
Science. Vol. 34. New York: Marcel Dekker, 1983.
32
19. This encyclopedia consists of three cumulative indexes to the 33 volume. This
encyclopedia is arranged on one straight alphabet as is a dictionary. There are cross
references from on heading to another which for one reason or another to use. The
emphasis has been throughout on depth of treatment. The editors are equally
committed to a “one-world” concept of their science. To this end the approach has
been strongly international as expressed through the composition of the Advisory
Board, the choice of contributors and in the editors’ instructions to the contributors.
The final volume will contain a detailed analytical index to the entire work which is
to be used as the principal means of getting into the body of the text. At the end of the
article will be found references to other articles for additional information on the
same general topic.
(PTAR, Puncak Perdana)
Khosrowpour, Mehdi, ed. Encyclopedia of information science and technology. Vol.
1. Hershey: Idea Group References, 2005.
This encyclopedia highlight current topic, issues and emerging technology such as
data mining and data warehousing, knowledge management, intelligent information
system, information modeling and evaluation and others. It is most comprehensive,
research-based encyclopedia consisting contribution from 900 noted researchers in
over 50 countries. It also include with compendium of terms, definitions and
explanations of concepts, processes and acronyms. This encyclopedia are organized
by topic and indexed, making it a convenient method of references for those people
who are in information science and information management field.
(PTAR: Puncak Perdana)
Yearbooks
Gorman, G. E., ed. Collection Management: International Yearbook of Library and
Information Management 2000/2001. London: Library Association Publishing.
2000: 307-339.
This International Yearbook of Library and Information Management which in a
specific theme in this inaugural compilation focuses the collection management. It
presents chapters which cover both big picture issues relating to library and
information management.
(PTAR: Puncak Perdana)
The Library Association Yearbook 1990. London: Library Association Publishing
32
20. Limited, 1990.
These serials provide subject indexing services to the library profession covering
over 700 British journals. This international index consists of three parts. Part I is
mainly about the office, council, headquarter, etc. Part II is more on the Library
Association and etc and Part III is the list of members in the Library Association.
(PTAR: Puncak Perdana)
Wedgeworth, Robert, ed. The ALA Yearbook of Library and Information Services ’85.
Illnois: American Library Association, 1985.
This Yearbook has carried 23 major feature articles, 80 special reports and 510 state
reports. In addition to approximately 1500 articles on library organization, issues,
people, trends, problems, technology, institutions, management, finances, politics and
social change.
(PTAR: Puncak Perdana)
Books
32
21. Deegan, Marilyn and Simon Tanner. Ed. Digital Preservation. London: Facet
Publishing, 2006.
This book discussed about digital preservation by having in complex issue by
approaching many different aspects and views. Each chapter in this book is edited
collection where it is written by international expert on the topic. Among chapters
includes in this book are key issues in digital preservation, strategies for digital
preservation, web archiving and provides with an example of case studies of digital
preservation projects.
(PTAR: Puncak Perdana)
Dempsey, Lorcan. Eds. Networking and the future of libraries 2 : Managing the
intellectual records. London: Library Association Publishing, 1995.
This book examines the future central role of networking for the library and
publishing community. It can be used as a supplemental text by academicians,
researchers who want to expose their knowledge to the digital libraries issues and
topics relevant to specific functional areas of information society. It is also will make
compelling reading for library and information professionals at any level, and will be
equal interest to the publishing profession.
(KM, Centre, BNM)
Haywood, Trevor. Info-rich info-poor: Access and exchange in the global
information society. London: Bowker-Saur, 1995.
This book basically is about the issues in information age and the digital divide
between info-rich and info-poor. It is about the analysis done of the world as
information system. From an international perspective, came out the problems,
iniquities, controversies and potential arising from the database society. There are
six chapters that cover the information-knowledge chain, cultural context, and
epilogue and also include an index. This book is suitable to be used as a primary text
for all the information professionals especially to understand more about the
transformation concept of digital libraries and information era.
(KM, Centre, BNM)
Shepherd, Elizabeth and Geoffrey Yeo. Managing Records: A Handbook of
Principles and Practice. London: Facet Publishing, 2003.
32
22. This book provides a detailed introduction to the concepts and practice of records
management, for organizational staff who have responsibility for establishing,
maintaining and restructuring a records management programme. This book also
provides overview of principle of records management programmes and systems and
describes some techniques that records managers can use to gain understanding of
the context for their work. There is extensive bibliography on this book for further
information about the topic discuss in each chapter.
(PTAR 1)
Hughes, Lorna, M. Digitizing Collections: Strategic Issues for the Information
Manager. Oxford: Facet Publishing, 2004.
This book divided into two sections. The first part deals with the strategic decisions
that will precede a digitization initiative such as the advantage and economics of
digitization, the developing selection and policies and criteria for digitization and
managing the intellectual property and copyright questions that may arise. The
second part takes the reader through the many complex issues involved running a
digitization initiatives in cultural heritage institution around the world. Another
topics include are the costs and benefits of digitization, selecting materials, project
funding and management, managing a digitization project, and more. This book helps
project manager to formulate the right question for assesing all of the components
that go into developing a digitization project.
(PTAR: Puncak Perdana)
McLeod, Julie and Catherine Hare. Managing Electronic Records. London: Facet
Publishing, 2005.
This book discussed about the strategies, systems and procedures necessary to ensure
that electronic records are appropriately created, captured, organized and retained
over time to meet business and legal requirement. This book also covers the theory
and practices of managing electronic records as business and information assets.
Besides that the authors also included case studies in records management in the
private sector as well as legal issues in this topic.
(PTAR: Puncak Perdana)
Tredinnick, Luke. Digital Information Contexts: Theoretical Approaches to
Understanding Digital Information. Oxford: Chandos Publishing, 2006.
32
23. This book provides a comprehensive understanding about digital information. It also
explores the historical context of those ideas that have informed the understanding of
information by clearing the idea in the chapter of introduction of the book. Among
others chapter that being discussed are librarianship and culture, digital information
and computer science, digital information, and complexity.
(PTAR: Puncak Perdana)
Handbooks
Bielefield, Arlene & Cheeseman, Lawrence. Maintaining the privacy of library
records. US: Neal-Schuman Publishers, 1994.
This handbook is a practical guide to the constitutional issues, federal laws, and state
statues governing the privacy of library records. Its basic supposition is that the only
way to fully protect the confidentiality of library records in order to practice
defensive law-avoiding legal problems by anticipating and taking affirmative steps to
avoid them. These steps taken are understanding the legal and constitutional issues
involved, and developing a library policy that is understood and practiced by all
library staff.
(PTAR: Puncak Perdana)
Booth, Andrew and Brice, Anne, ed. Evidence-based practice for information
professionals: A handbook. London: Facet Publishing, 2004.
The handbook of evidence-based practice for information professionals employs a
different approach according to its subject content. It attests to an increasing interest
in the evidence base for our own practice. This book addresses the application of the
tools and techniques required to your specific area of proactive, be it in libraries,
museum or archive and its sensitive adaptation to your local culture and
environment.
(PTAR: Puncak Perdana)
Tipton, Harold F., and Micki Krause. Information Security Management Handbook. 4
ed. Vol 2. Auerbach: Boca Raton, 1999.
This handbook discussed emerging trends and new concepts in information security,
along with security methodologies for evolving technologies. And it also provides
comprehensive coverage of information security management such as network
security, intrusion detection, penetration testing and secure voice communication.
(UKM Library)
Prytherch, Ray, ed. Handbook of library and information management. England:
Publishing Company Limited, 1998.
32
24. This is the latest edition of a standard reference source, first published in 1938. It
reflects the changing emphasize of the information world: technological
developments and electronic formats have so altered the range of skills required by
information professional that some fundamental changes had become necessary.
(PTAR: Puncak Perdana)
Journal Articles
32
25. Ball, Rafeal. “The scientific information environment in the next millennium.”
Library Management incorporating Librarian Career Development, 21. 1.
(2000): 10-12.
The evolution of the information environment in research and development at the
beginning of the next millennium is dominated by the change of medium from printed
to digital information and by the diversification of the information environment.
Knowledge and information have always been the most important resources in
science. However, the change in the methods of scientific information retrieval. This
article shows how a scientist’s effort, tools and methods have changed in the past
decades for verification and retrieval of literature and information required against
the background of changing media.
(UKM Library)
Hannabuss, Stuart. “Being negligent and liable: a challenge for information
professional.” Library Management incorporating Librarian Career
Development, 21. 6. (2000): 316-329.
In recent years, increasing attention appears to have been paid by information
professional negligence and liability. Key legal issues are discussed, and negligence
and liability is examined in the electronic domain. It is suggested that the
commercialization of the information marketplace and growing awareness of
negligence and liability issues are encouraging information professionals to look to a
mixture of law, ethics, and self-interest for personal and personal and professional
effectiveness security.
(UKM Library)
Hui Chun, C. et.al. A Knowledge engineering approach to developing e-libraries for
mobile learning. The Electronic Library Journal. vol. 26 (3)(2008): p.303-317.
The Electronic Library is devoted to the applications and implications of new
technology, automation, digitisation, the Internet, user interfaces, and networks in all
types of libraries, information centres and museums throughout the world as well as
the development of software and hardware for such applications. It provides a vehicle
for the latest research and ongoing developments in today's digital library and
information environments in different countries, and offers practical advice, useful
information and descriptions of specific applications around the globe. The audiences
for this journal normally are senior library managers, collection development
officers, acquisitions librarians, reference librarians and other professionals.
(PTAR:Puncak Perdana)
Immroth, Barbara. et. al. “ Library services to youth of Hispanic heritage.” Public
Library Quarterly. 20 (1-4) (2001): 71.
32
26. This article discusses the library services attuned for young people of Hispanic
heritage, to their specific needs and interest which are crucial. May librarians
struggle with how to properly create and maintain library programs and a collection
that are suitable to the needs of Hispanic youth.
(PTAR: Puncak Perdana)
Kneale, Ruth. “ Spectacles: How modern culture sees librarian.” Marketing Library
Services. 22 (4) (July-August 2008): 5.
This article discusses about libraries and librarians that play important role
inmodern society and it also highlighted how librarians are portrayed in modern life
and how they face the challenge that are getting complicated and complex.
(PTAR: Puncak Perdana)
Kniffel, Leonard. “ 8 years later Laura Bush: Librarian in the white house.” American
Libraries. 39 (11) (December 2008): 42-44.
This article discusses about Laura Bush, which look back at the First Lady’s
ambitions, accomplishments, and challenges as the teacher-librarian wife of
President George W. Bush.
(PTAR: Puncak Perdana)
Magazines
Busetti, Max S.(ed.). From loss to profit: making fee-for services unsuccessful and
Global sourcing: one company’s approach to managing information services.
Information Outlook. Sept 2008. 12-19.
This magazine focus on management which it features two article which are From
loss to profit: making fee-for services unsuccessful and Global sourcing: one
company’s approach to managing information services. Besides those articles, this
magazine also includes information on news, sites, and technologies.
(PTAR: Puncak Perdana)
Coult, Graham.(ed.). Digital Britain- perspectives from the British Library. Managing
Information. May 2009.
32
27. This magazine is a leading and very well read magazine for information managers,
knowledge managers, librarians, web masters, and anyone else who has to manage
information effectively. This magazine is available in both print and online version. It
features a combination of high-calibre features top level interviews, analysis and
practical solutions all are packaged in a readable and attractive style. This issue
focus on IT security update, business intelligence and the special feature in this issue
are the article titled Digital Britain- perspectives from the British Library.
(PTAR: Puncak Perdana)
Cunningham, Adrian. Digital Curation/ Digital Archiving: A view from the National
Archives of Australia. The American Archivists. March 2008.
This issue provides timely and informed perspectives on the archival enterprise in the
twenty-first century. One of the articles in this issue explore the archival role in the
digital universe where technology makes all document look like buckets of bits. In
“Digital Curation/ Digital Archiving: A view from the National Archives of
Australia”, Adrian Cunningham decries the blurring of important professional
distinction among digital curators, digital librarians, and digital archivist. He
delineates the distinctly Australian strategy of beginning digital preservation with the
records creators to ensure that good records are created and kept, rather than
waiting at the door of the archives to see what comes in. The National Archives of
Australia leverages the role of archivist and records managers in setting standards
for digital record keeping within the parent organization.
(UKM Library)
Grimshaw, Anne (ed.). Information Management & Technology. Vol. 39. 3. England:
Cimtech Limited, 2006.
This magazine focus on electronic document, records and content management,
business processes and compliance in the NHS and healthcare and hospital trusts.
Among articles features in this issues are Mind the gap: digital preservation, Central
records management, Making content king, Small is beautiful and this magazine also
included with the case studies, product review and abstracts.
(PTAR: Puncak Perdana)
Malaysian Journal of Library & Information Science. Vol. 13. 2. Kuala Lumpur:
Faculty of Computer Science and Information, University of Malaya, 2008.
The Malaysian Journal of Library & Information Science is published semi-annually
in July and December by the Library and Information Science Unit, Faculty of
Computer Science and Information Technology, University of Malaya. This journal
publishes original articles based on professional policies, practices, principles and
32
28. progress in the field of library and information science. It is aims to provide forum
for communication among library and information professionals, to introduce new
concepts, systems and technology. This journal also being indexed and abstracted by
Social Sciences Citation Index, Social Scisearch, Journal Citations Reports, Scopus,
LISA (Library and Information Science Abstacts), Library Literature, and Journal of
Academic Librarianship.
(PTAR: Puncak Perdana)
Newspapers
IT Services Expected to Grow 12% this year. STAR, 17 December 2009 , B4.
This article gave the survey conducted by IDC Malaysia IT services research about
the Malaysian’s spending on Information Technology (IT) services will grow 11% to
12% in 2009, as the local IT services market is more resilient to the global IT
downturn. It also shows the top 10 predictions that expected to be the result of the
growth.
(Raja Tun Uda Library, Shah Alam)
CD-ROM
32
29. Knowledge communities: rising to the performance challenge (2008). Special Library
Conference 2008 [CD-ROM], Petronas and Persatuan Pustakawan Malaysia
(2008, February 18-20).
This CD-ROM is a compilation of the 2nd series of the Special Library Conference
(SLib 2008) with the theme Knowledge communities: rising to the performance
challenge held in KLCC, Convention Centre Kuala Lumpur. This CD comprises for
more than 50 authors who are expert in their field in Malaysia especially in the
library, information, knowledge filed and etc. The knowledge and understanding of
the subject discussed in the Conference will certainly be instrumental in shaping and
nurturing the critical minds of a knowledge society and in preparing new Leaders to
be more information proficient and empowering.
(KM Centre: BNM)
Online/CD-ROM Business Sourcebook. US: Bowker-Saur, 1999.
Online/CD ROM Business sourcebook contains 397 pages is the only evaluative
guide to electronic business database. It is designed to indicate to the business user
those databases that are likely to be of the most use in searching for a particular
category of information. The arrangement of databases within the sourcebook is by
chapter. Chapters on filtering services and the Internet are also included. Within
each chapter, the databases are arranged by the following geographical regions.
(PTAR: Puncak Perdana)
Online Article
Bikson, Tora. “Carrying authentic, understandable and usable digital records through
time.” 3 Sept 2009 <http://www.digitaleduurzaamheid.nl/bibliotheek/docs/final-
report_4.pdf>.
In 1999, the research report 'Digital Preservation: Carrying Authentic,
Understandable and Usable Digital Records Through Time' was drawn up. In this
report the possibilities of a few technologies and approaches were explored for the
long term preservation of digital records. The report shows that it is not yet possible
to make a responsible choice from these technologies and approaches. According to
the recommendations of the researchers, the Ministry of the Interior and Kingdom
Relations and the Ministry of Eductation, Culture and Sciences (the National
Archives) decided to establish a 'Testbed' to gain the essential knowledge and
experience. The Digital Preservation Testbed is carrying out experiments according
to pre-defined research questions to establish the best preservation approach or
combination of approaches. The Testbed will be focusing its attention on three
different digital preservation approaches - Migration; Emulation; and XML -
evaluating the effectiveness of these approaches, their limitations, costs, risks, uses,
and resource requirements.
(WWW)
Filip, Boudrez. “Digital signatures and electronic records.”2005. 8 Sept 2009,
32
30. <http://www.expertisecentrumdavid.be/docs/digitalsignatures.pdf>.
Electronic records have the advantage that they are reusable. One can very quickly
adapt a record or compile a new record on the basis of an existing one. This digital
advantage is at the same time a vulnerability because adaptations or changes are not
always observable. Because of this, the reliability of electronic records might be
questioned. Finding methods for guaranteeing the reliability of digital documents in
general, or electronic records in particular, is the subject of research in various
professional fields. At present, one of the most widely suggested solutions is digital
signing electronic records. More specifically, the use of asymmetric cryptography
and the digital signature is advanced as a proof of authenticity and integrity for
electronic records. This technique might also be usable to ensure the reliability of
electronic records.
(WWW)
Online databases
Wallis, Jake. Digital directions: cyberspace, information literacy and the
information society, Library Review, vol 54 (4). p. 220, 2005
<www.emeraldinsight.com/0024-2535.htm>
This article based on the author’s opinion and experiences in digital library research,
as a citizen of an information society and as a worker in the knowledge economy.
This article is important for an information literacy skill set for citizens of the modern
information society, and that the role of library and information professionals may
have to evolve, from intermediaries to facilitators and trainers. Librarians and
information professionals face less demand for their traditional role as
intermediaries. Information literacy is defined and described as a vital skill set for
citizens of information societies. It is suggested that librarians and information
professionals are needed to pass on these skills to citizens at all levels of society for
economic, social and personal empowerment.
(KM Centre: BNM)
Video
32
31. Intranets for Business. Videocassette. Australia: Ash Quarry Productions, 2005.
15 minutes.
This video describes the increasing use of intranets within organizations. Discover
just what intranets are, how they work and what benefits they can provide. Key
learning points include: the difference between the internet, intranets and extranets;
using digital assets (such as film on demand); potential uses of intranets; using
extranets to enhance customer service; keeping intranets up to date; dealing with
security and confidentiality. The program features psychologist Peter Quarry,
interviewing Steve Cohen, Data Systems West, USA.
(KM Centre: BNM)
Success Factors for Virtual Teams. Videocassette. Australia: Ash Quarry
Productions, 2005. 14 minutes.
In this video, the audience can learn from the experiences of IBM and Lotus to
uncover the factors that will contribute to virtual team success. The audience can
gain valuable insights whether they are a manager, team leader or even a new virtual
team member. The key learning include the typical mistakes made in setting up
virtual team, how multimedia technology creates richer communication and problems
with email and “email bullying, developing trust in a virtual work environment;
getting a virtual team to collaborate together; using the ‘virtual tearoom’. The video
program features psychologist Peter Quarry, interviewing Ron Young, Chief
Executive, Knowledge Associates, United Kingdom.
(KM Centre: BNM)
Bulletin
32
32. Siti Zakiah Aman. Sharing the nation’s knowledge and cultural heritage through
PERDANA (National digital library system: issues and challenges). Sekitar
Perpustakaan. Kuala Lumpur: Perpustakaan Negara Malaysia. (2003),
bil. 36/2003.
This bulletin gives informtion about the issues and challenges of National Digital
Library System (PERDANA).
(Raja Tun Uda Library, Shah Alam)
Conferences papers
Dixon, Diana. “ Attracting diverse audience.” Library & Information Update. U.K.
Liverpool, December 2008.
This conference discusses the reflection of the community, imaginative ways to
present collections, workplace diversity, and openness to change. It stated that
museums and libraries have many common concerns.
(PTAR: Puncak Perdana)
Wright, Duncan. “School libraries: Leading learning.” The School Librarian.
Glasgow: Strathelyde University. 13-15 June 2008.
This conference welcomed over 160 school librarians to their annual Weekend
Course and it was to prove to be another highly successful event. This conference
discusses about the importance of school libraries in providing continuing learning
for school students and to enhance their interest in using school library as the
primary resource to get knowledge.
(PTAR: Puncak Perdana)
Dissertation
Schlachter, Gail A. and Thomison, Dennis. Library Science Dissertations, 1973-1981
an annotated bibliography. Colorado: Libraries Unlimited.
This book provides bibliographic control over doctoral dissertations produced in
library schools as well as over dissertations completed in other departments which
related to the practice or the philosophy of the profession. A number of primary
efforts have provided partial bibliographic control over doctoral studies in the
library field.
(PTAR: Puncak Perdana)
Pamphlet
32
33. Information in the Service of Society. International Federation for Information and
documentation (FID).
This pamphlet tells about the functions of International Federation for Information
and Documentation (FID). FID has played a leading role in developing information
and documentation techniques and services and promoting the interests of
information specialists and users from around the world for more than 100 years. It
has institutional and individual members in some 75 countries. FID is recognized as
a leader among international non-governmental organizations concerned with
information and documentation activities worldwide. In this pamphlet, it describes
about the FID work, membership benefits, publications, website, exhibitions,
conference and etc.
(Raja Tun Uda Library, Shah Alam)
Proceedings
Cernish, Graham P. ASLIB Conference Proceedings: Libraries: Peacemakers in the
New Electronic World. 18-19 July 1995. London: Aslib, The Association for
Information mgt., 1995.
This proceeding is focus on a conference on development that have been made to lead
some people in Information Industry to perceive a conflict between libraries and the
owners of intellectual property. Also, it discusses the role of library and librarian in
facing the challenge in information industry.
(PTAR: Puncak Perdana)
Loertscher, David V.. Building Knowledge-rich Environments for Youth: A World-
wide Challenge for School Libraries. Presented in Proceedings of the 31st
Annual Conference of the International Association of School
Librarianship and the Sixth International Forum on Research in School
Librarianship. 5- 9 August 2002 held in Petaling Jaya. (International
Association of School Librarianship: Seattle). 2002.
This paper written by David V.Loertscher, Professor of the School of Library and
Information Science. This people outlines the development of a digital school library
intranet as an information-rich environment designed to provide a nurturing and safe
environment for both students and teachers throughout the school and extending into
the home. Emphasis is given to the certain creation of individualized views of the
intranet by both students and teachers complete with academic, career/professional
and personal information spaces. Built upon this environment, the author proposes
strategies designed to stimulate the rise of a knowledge-rich environment or learning
community using concepts of collaboration, information literacy, user control, and
the phenomenon of small work networks.
(Raja Tun Uda Library, Shah Alam)
32
34. Wilkinson, E. H., Proceedings 15th Biennial Conference. Sydney: Library
Association of Australia. 1971: 18-35.
This proceeding was held in Adelaide from 25th to 29th August, 1969 was the largest
conference of the Association to that date. This was partly a reflection of the
expanding horizons of librarianship and information science and partly a result of the
need in planning for a large conference to allow scope for many specialized group to
come together to hear and discuss topic of common interest.
(PTAR: Puncak Perdana)
Report
Eden, Brad. “Information visualization.” Library Technology Reports. 41 (1)
(January-December 2005). Chicago: American Library Association, 2005: 7-15.
This report highlighted introductory material and a history and discussion of various
information visualization applications, it also focuses exclusively on 2D and 3D
issues, products and services related to information visualization and discussion
related to the popularity of 2D information landscapes or posters set in a 3D world.
(PTAR: Puncak Perdana)
Standard
Information Technology - Security Techniques – Evaluation Criteria Forit Security –
Part 3: Security Assurance Requirements. p. 162. MS ISO/IEC 15408-3:2005.
This part of ISO/IEC 15408 defines the assurance requirements of ISO/IEC 15408. It
includes the evaluation assurance levels (EALs) that define a scale for measuring
assurance, the individual assurance components from which the assurance levels are
composed, and the criteria for evaluation of PPs and STs.
(KM Centre: BNM)
32