If you have been wondering about how to make handling your accounting books easier, read on to understand how to use your accounting software with your e-commerce store, efficiently!

1. 5 Ways Magento QuickBooks Integration
Enhances Your E-store
As an e-commerce business owner, you constantly have to look after something
or the other. Whether you are selling products or services, you have to make sure
everything from marketing to delivery runs smoothly. A crucial part of this process
is making sure that you keep an account of every sale and add it in the records.
This is where accounting software comes in handy. One of the leading accounting
software in the market is QuickBooks.
If you want things to run smoothly, you need to have your accounting software
up-to-date with all the details that your e-commerce store has, in real time. But in
general cases, e-commerce store owners manage two different entities one being
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2. the e-commerce store platform like Magento, WooCommerce, or Shopify and
second being an accounting software like QuickBooks. This could be slightly
cumbersome.
Since you have to maintain both databases day in, day out, minor issues can turn
into tedious tasks if you have to attend to it on a daily basis.
We have done insightful research on such tedious tasks and here are some of the
issues you can face if you manage an e-commerce store and QuickBooks,
separately:
Duplicate Entries:
Imagine that you have a Magento store and you use QuickBooks to manage your
accounts. So, every time a sale goes through which definitely comes in through
your store, you will have to make a manual entry in QuickBooks. This will surely
lead to duplicate entries or some other kinds of errors, related to a simple typing
mistake or missing some entries of a customer, accidentally.
Because of duplicate entries, the overview of your sales data won’t be apt and the
actions taken based on such data can cause a lot of trouble and loss for your
business.
Data Loss:
Sometimes due to a technical error or poor internet connection, there is a chance
that your e-store data or QuickBooks data might have not backed up. And in such
cases, it can lead to loss of data.
Data loss is one of the most severe problems existing in today’s information era. It
can lead to major setbacks in productivity timeline, loss of customer data, etc. You
can lose customers too if the data loss turns into a security breach.
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3. Product Mismanagement:
If you do not integrate your accounting software like QuickBooks with your
e-commerce store then every time you add or remove a product from your
e-store, you will have to do the same manually from the QuickBooks as well.
If you forget to do so, you will not be able to add the new product to an invoice
when an order comes in for it. This can lead to an adulterated view of your
inventory leading to some bad decisions.
You can solve all the above-mentioned issues very easily by connecting your store
and your accounting software. There are many extensions available that lets you
integrate ​QuickBooks with the Magento store​. Through such extensions, some of
the Magento store modules will integrate via an automated getaway to
QuickBooks.
The Magento QuickBooks integration provides a kind of smoothness in business
operations that does not come from using those tools separately. When
connected, they make your store backend easier to use.
HERE ARE THE INTEGRATED MODULES AND SOME OF THE BENEFITS OF THIS
EXTENSION:
Customer Module:
After adding this extension to your e-commerce store, you can sync the customer
data smoothly with that in the QuickBooks. When you add a new customer to
your Magento store, this extension automatically creates a similar customer
account in the QuickBooks too, thereby making maintenance of every customer’s
accounts effortless.
Product Module:
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4. Just like the customer module, when you add a new product to your Magento
store, the extension syncs the product data with the QuickBooks inventory list, at
the same time. This makes it simple when it comes to making invoices because
you will need to be able to add products from your updated product list.
Moreover, this extension also gives a proper overview of the inventory.
Invoice Module:
This module, in general, lets the user generate an invoice for each customer.
When a customer purchases something, your Magento store generates an order,
in the backend. Then that order transfers to QuickBooks, which creates an unpaid
invoice for the same. Since your Magento store and your QuickBooks account
share the customer database and product inventory, this happens seamlessly.
Once that the customer pays the invoice, its status changes to paid in both
QuickBooks and your Magento backend.
Credit Memo Module:
This is for when you have to give a refund to a customer. When a customer
chooses to return a product, you can create a credit memo from your Magento
backend, which will create the same in your QuickBooks.
Accurate Data Backup:
With the such Magento QuickBooks Integration gateway, even if one or both of
your platforms have some issue, you will not lose any data. The Magento
QuickBooks extension will be able to fetch your data and create a backup keeping
it secure.
SUMMING IT UP…
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5. These features of the Magento QuickBooks extension make maintaining all your
records hassle free. Everything runs smoothly and you can work more efficiently
without having to worry about little errors that can disrupt your entire workflow.
Original Post :
https://www.appjetty.com/blog/magento-quickbooks-integration-e-store
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