Artisan E-Learning embarked on a research project to select an online project management tool to help them manage the development of about 40 hours of custom e-learning courses per year. This case study on the selection process was presented at the E-Learning Guild's Learning Solutions conference in March 2014.

1. Implementing Project
Management Software
Diane Elkins | dpelkins@artisanelearning.com | @dpelkins
Nick Elkins | nick@artisanelearning.com | @nickelkins
Artisan E-Learning

2. Software Features List

3. Identifying Priorities

4. Identifying Finalists

5. Tiers of Project
Management
Tools
• Task assignments
• Document storage
• Discussions
• Simple schedules
• Dependency-based
Gantt charts
• Cross-project analysis
• Cross-project resource
management
• Separation of duration
and work hours
• Earned value analysis

6. Dependency-Based Gantt Charts

7. Cross-Project Resource
Management

8. Duration vs. Effort

9. Earned Value Analysis
Mod 1  30 min.  1st online draft in client review
Mod 2  20 min.  1st online draft being built
Mod 3  45 min.  storyboards waiting for final sign-off
Mod 4  20 min.  1st draft storyboards submitted to client
Mod 5  15 min.  not started
Used 75 out of 280 hours

10. Earned Value Analysis
Actual cost of
work performed
Budgeted cost of
work performed

11. Reviewing Demos

12. The Winner

13. Implementation
Decisions
• Security/permissions
• Time codes
• Expense codes
• Dummy roles
• Standard task list
• Standard duration
• Standard work effort
• Report filtering options
• Roll-out plan
• Training

14. On Amazon

15. Implementing Project
Management Software
Diane Elkins | dpelkins@artisanelearning.com | @dpelkins
Nick Elkins | nick@artisanelearning.com | @nickelkins
Artisan E-Learning