Writing a letter is an art. There is always a scope to improvise your writing. Let us know the correct FORMAT and style/language of writing an Application for Job. The content is useful for learners and can be of great use for those who want to apply for job in real life.

1. Presented by:
ASHWINI KUMAR
Job Application requires:
1) Format of formal letter
2) Biodata/CV/Resume
Job Applications are usually written in response to
advertisements published in a newspaper/
magazine / website.
After obtaining the desired qualifications, one
needs a suitable job to serve and utilize the
qualifications earned. It requires a hard work
and perfect decision making ability to avail
the opportunities available to do a job. The
opportunity starts with writing an application
with specific information and mentioning
personal abilities to the employer so as to
convince him to offer the opportunity.
So, writing a job application is an art of writing letter
that determines what is the first impression of your
overall personality before the employer.

2. What is an ‘APPLICATION FOR JOB’?
 It is a letter to the employer who presents an opportunity for
you to apply for a job in his/her organization or office.
 This opportunity comes to the job seeker through
advertisements published in various media sources.
 You need to write an application along with an attached
Bio-data/Resume/Curriculum Vitae (CV)
 You need to present your highest suitable qualifications,
qualities, experiences etc. in the letter.

3. Types of Application for Job:
 SOLICITED APPLICATIONS
 These applications are written in response to the advertisement appeared
in the newspapers or the magazines. These advertisements convey the
need of different kind of personnel who posses the necessary qualifications
and abilities/skills for the job. Any candidate having the requisite
qualifications can apply for this job.
 UNSOLICITED APPLICATIONS
 An unsolicited application is for which no advertisement has been
published. A candidate knows about this vacancy or post from a reliable
source. The candidate can approach directly and request to consider him
as the best suitable candidate for the post.

4. Format of a Job-application
Writer’s
Address
Date:
Employer’s
Address
SUB:
Sir,
BODY OF THE LETTER (Para-1)
BODY OF THE LETTER (Para-2)
BODY OF THE LETTER (Para-3)
With regards,
Yours truly/sincerely,
Writer’s Name
Same as an
informal-letter

6. STRUCTURE OF JOB-APPLICATION
 APPLICANT’S ADDRESS (Writer’s Address)
 On the top Left Hand Side. It is sender’s address. It is the first thing to be
written.
 One should write his/her House No, Street No & Name in the first line.
 In the second line, Area /Post Office should be written
 In the third line, the name of the District & State should be written.
 DATE:
 Date should be written in the format of DD/MONTH_NAME/YYYY
 Eg. 22nd APRIL 2020
 There should be gap on one line between the Applicant’s Address and
the date.
 The word ‘Date’ or ‘Dated’ should not be written
1

7. STRUCTURE OF JOB-APPLICATION
 EMPLOYER’S ADDRESS
 Employer’s address should be written below the Date.
 There should be one line gap between the date and the Employer’s
address.
 The first line of the Employer’s address must have the Designation / Post
of the employer.
 The second line of the Employer’s address should have the Name of
the Office/Name of the Company/ Name of the Department etc.
 The third and fourth lines should have Building No./Street Number/ and
District / State.
2
Eg: (1) The Managing Dierctor
Hindustan Indian Limited
No. 35, Poonam Estate
New Delhi
Eg: (2) M/S Dayal Corporation Ltd.
25 Nanak Nahar
New Delhi

8. STRUCTURE OF JOB-APPLICATION SALUTATION
 The salutation should be written little below the employer’s address.
 Use ‘Dear Sir’ if the application is addressed to business concern and
not to a person.
 Only the word ‘Sir’ can be used in case of formal job like. Govt. jobs.
 BODY OF THE LETTER
This is a very important part of the application and it can be written
or expressed in following ways:
 Whole application like a piece of writing with paragraphs giving
the details of qualifications experience etc.
 Writing an introductory paragraph and then biodata / curriculum
vitae in main part of the application.
 Biodata or curriculum vitae should be attached with a covering
letter
3

9. STRUCTURE OF JOB-APPLICATIONBODY OF THE LETTER (Cont….)
When you mention details of your biodata in the main application you should carefully express
following details:
 Mention the date and the name of the newspaper containing the advertisement for the post
 The paragraphs should be direct and precise with details of the job, your qualification, experience
and other extra-curricular activities.
 Mention about specific qualifications required for the post. Unrelated information should be
avoided.
While writing about previous experience, you must refer:
 About your previous employer the post held
 The specific duties performed
 Period of service
 Reason for leaving the job
 The information about present employer, salary the nature of the job and reasons for leaving
the job.
 Also write about your hobbies
 If it is required, mention about your references
 Don't forget to write about your attitude, skills, achievement of your potential job.
 The concluding paragraph should end with an assurance that you will discharge your duties or
assignments diligently and satisfaction to your colleagues and seniors.
4

10. STRUCTURE OF JOB-APPLICATION CLOSING OF THE APPLICATION
 If the application is for a senior post, you must write Yours sincerely
 Please make a habit of writing the words With regards before writing Yours
sincerely or Yours faithfully.
 After writing Yours sincerely, put your signature neatly.
 Write your Full Name below your signature
 ENCLOSURES
You should mention the documents enclosed
1) Bio-Data
2) Attested copies of requisite documents.
3) Self declaration certificate
4) Etc.
 BIO DATA/ CURRICULAM VITAE/RESUME
 Bio-data should be given on a separate sheet.
5

11. LANGUAGE USED: (The BEGINNING line)
 This is with reference to your advertisement in “The Hindu” of April 21st,
for the post of a receptionist in your concern. I request you to consider
my resume for the same job
 With reference to your advertisement published in ‘The Times of India’
on 21st April 2020, for the post of Sales Manager in your esteemed
company, I would like to submit my candidature for the same.
 I have come to know from ‘The Hindustan Times’ published on 21st April
2020 that you require the services of a cashier which you intend to fill
up soon. So, I take the liberty of submitting my unsolicited application
for the same post.
 In response to the advertisement published in ‘The Tribune’ of 21st April
2020, for the post of a receptionist in your highly reputed group of
hotels, I request you to consider my application for the same.
1

12. LANGUAGE USED: (The 2nd paragraph)
Give your details that you have written in the CV. Mention some
extra achievements / qualities / skills etc. also
 I am 25 years young and energetic girl/boy having a sound
physique, amiable manners, and good communication skills.
 I have good academic record. I passed my senior secondary
examination with 95 % marks and was placed 2nd in the merit list
of my District. I graduated as a gold medalist from……….
college.
 I worked as (post) with (Company) for two years. On successful
completion of my Contract with the company, I had to leave it.
At present, I am working with (Company) and drawing a salary
of Rs. 45000/- per month.
2

13. LANGUAGE USED: (The 2nd paragraph) Cont..
 I know how to use computers effectively. This makes me discharge
my duties quickly with perfection.
 In addition to English & Hindi, I can speak and write French and Urdu
also.
 I am honest, sincere, diligent and hard-working. I am regular and
punctual to my duties and perform the task assigned to me with full
perfection.
 I possess the abilities desired by your esteemed company. I feel
that I am quite suitable for the said post in your
company/organization.
 Apart from being good at studies, I took part in extra-curricular
activities also. I took keen interest in fashion shows and modelling. I
have been adjudged as Miss/Mr. College for two years. 3

14. LANGUAGE USED: (The 2nd paragraph) Cont..
 In my previous company, I have worked hard to stream line the
functioning of the company. I have maintained cordial relations with the
staff and members. I am very popular with my colleagues. Because of my
untiring efforts, the company has gained name and fame by leaps and
bounds.
 I possess all the positive qualities. I have very profound interpersonal skills.
I own very profound critical thinking and creativity skills. I am an assertive
communicator and wins the hearts of everyone in one meeting only.
 I am proficient in the use of audio-visual aids for teaching the very young
children also so that they develop in studies. For example, I know how to
use charts, TVs, Multimedia Projector, Visualizer. In addition to this, I create
atmosphere in the class that invites active participation of my students in a
creative way. I can effectively conduct many online teaching-learning
activities involving students together in learning and testing them.
4

15. LANGUAGE USED: (The CONCLUDING lines)
 Kindly give me a chance to serve your school. I assure you Sir,
that, if I am given a chance to serve your school, I will work
whole heartedly and your school will emerge with good quality
and quantity of result provider.
 If given an opportunity to serve your institution, I shall leave no
stones unturned to prove my worth. I will put my level best efforts
to bring up the name and fame of your institution to new heights.
 I request you to kindly consider my candidature favourably
keeping in view my academic accomplishments and
experience.
 I hope that you will give me a chance to serve your
college/institution as a Teacher/Lecturer. If given a chance to
serve your institution, I will leave no stones unturned in the
discharge of my duties.
1

16. LANGUAGE USED: (The CONCLUDING lines)
 I assure you that if I am given a chance to serve your
organisaton, I will devote my whole working time (in addition to
extra time) and energy with full dedication and sincerity to add
new feathers in the cap of your reputed organization.
 I hope you will give me a chance to be associated with your
great organization. I further assure you that I will prove myself as
an asset to your organization.
 I am enclosing herewith my CV alongwith two attested copies of
my testimonials. Two coloured photographs of mine are also
enclosed for your reference and kind consideration.
 I assure you that I will discharge my responsibility entrusted to
me to your entire satisfaction.
2

17. Advertisement: Wanted Principal for Super Senior
Secondary School, VD Road, Kanpur with excellent
academic record,MA. M.Ed and at least 12 years of
teaching experience or 3 years of experience as a
Principal in a recognized Senior Secondary School.
Apply to the Manager, within 10 days with your
resume.
Example

18. No 24, New Market
Civil Lines Area
Kanpur
22nd April 2020
The Manager
Super Senior Secondary School
VD Road, Kanpur
SUB: APPLICATION FOR THE POST OF PRINCIPAL IN YOUR
REPUTED SCHOOL
Sir,
This is in response to your recent advertisement in the Hindustan
Times, Kanpur, on 21st April 2020 for the post of Principal in your
school. In this connection, I take this opportunity to submit my
candidature for the same.
I have a throughout excellent academic career. I did my higher
secondary in 1995 from Christ School, Calcutta and stood first in the
whole of West Bengal.
I pursued my college studies with the scholarship money only as I
have always been the best in academics. In addition to academic
excellence, I have been gold medallist in Sports and games also at
National level.
I have an experience of 15 years as a PGT (English) at various
schools of Kendriya Vidyalayas. I have always produced 100% pass
percentage result with good quality. In addition to this, I have been
working as Principal at my present institution for 5 years. Before that I
have worked as a Vice-Principal also in KVS for 3 years.
I have been a recipient of many prestigious awards in the field of
innovations and teaching. They include Regional and National
incentive awards also. My works and innovations have always
attracted the attention of district media and popularised the
institution.
I have always worked hard to streamline the functioning of the
school. I have maintained cordial relations with the staff members. I
believe in team work and my subordinates like me very much for
this. I am very popular with the students. Because of my untiring
efforts, this school has become one of the prestigious schools of
Kanpur.
I am 48 years, and with a healthy body and high spirits and stamina
I am enthusiastic to undertake any administrative assignment.
I request you kindly to consider my application favourably keeping
in view my academic accomplishments and experience. My Bio-
data, along with all the documents, is attached herewith for your
kind consideration.
With regards,
Yours faithfully,
(A. Kumar)
SAMPLE APPLICATION FOR JOB

19. Attach your Bio-data as per the
format given in the beginning of this
presentation.

20. MARKING SCHEME (06 Marks question)
APPLICATION FOR JOB (06 Marks)
SUGGESTED VALUE POINTS
 reference to the advertisement
(optional)
 post applied for
 suitability for the post
 request for response
 (any other relevant detail)
[Note: Resume / Biodata should be
written separately] (It can be part of the
letter also)
 Resume should include:
 Name, DOB, Address, Contact
details, Educational & Professional
Qualification, Experience,
References, Signature
No marks are to be awarded if ONLY the
format is given.
Credit is given for the candidate's creativity
in presentation of ideas. Mixing of the OLD &
NEW formats is not permitted.
FORMAT includes the following (1 Mark)
1. sender's address
2. date
3. receiver's address
4. subject / heading
5. salutation
6. Closing
Content (3 Marks)
EXPRESSION (2 Marks)
Grammatical accuracy, appropriate words
and spelling 1 Mark
Coherence and relevance of ideas and style
1 Mark

21. More Links prepared in April 2020
Section B
(4 Marks
Questions)
https://www.slideshare.net/ashwinipun/writing-section-
english-cbse-class-xi-xii
Notice
Writing
https://www.slideshare.net/ashwinipun/notice-writing-
for-classes-viii-to-xii
Poster
Drafting
https://www.slideshare.net/ashwinipun/notice-writing-
for-classes-viii-to-xii
Poem-1
My mother
at Sixty-Six
Class XII (Poem No # 01) from FLAMINGO text book
https://www.youtube.com/watch?v=BdUjIoTuJwo