Research Data Access and Preservation Summit, 2014 San Diego, CA March 26-28, 2014 Lightning Talks Amy Hodge, Stanford University

1. 1

2. Stanford
University
Libraries
provides
campus
researchers
access
to
our
digital
preserva:on
system
called
the
Stanford
Digital
Repository,
or
SDR.
Over
the
last
year
we
have
been
focusing
our
efforts
on
geBng
researchers
to
deposit
data
into
the
SDR
for
preserva:on
and
sharing,
and
we
have
developed
this
online
tool
that
allows
them
to
deposit
data
themselves.
2

3. Our
subject
librarians
are
the
front-­‐line
of
communica:on
with
our
researchers
and
are
the
people
best
posi:oned
to
increase
awareness
and
promote
the
use
of
our
services.
Some
of
them
have
even
been
known
to
help
with
data
collec:on,
like
librarian
Joe
Wible,
shown
on
the
right,
helping
out
on
a
diving
expedi:on
at
the
Palmyra
atoll
to
collect
data
about
coral.
Most
of
our
subject
librarians
had
liLle
first-­‐
hand
experience
with
how
data
deposit
actually
works,
which
made
it
hard
for
them
to
answer
ques:ons
about
it.
We
felt
that
the
more
they
understood
about
the
data
deposit
process,
the
more
easily
they
would
be
able
to
see
where
or
when
deposi:ng
data
in
the
SDR
would
be
a
good
solu:on
for
people.
We
wanted
to
provide
this
experience
to
our
staff,
but
it
is
difficult
to
play
around
with
the
deposit
tool
unless
you
have
real
materials
to
deposit.
3

4. In
July
2013,
I
was
talking
with
the
Director
of
the
John
A.
Blume
Center
for
Earthquake
Engineering
(JABCEE)
and
when
I
told
him
about
the
SDR,
he
expressed
interest
in
deposi:ng
their
collec:on
of
167
technical
reports.
He
was
concerned
about
what
would
happen
to
them
when
he
was
no
longer
the
director.
However,
this
would
be
a
significant
amount
of
work
and
he
wasn’t
sure
when
or
if
they
would
have
the
:me
to
take
on
this
project.
4

5. The
solu:on
for
both
of
these
situa:ons
turned
out
to
be
a
Deposit-­‐a-­‐Thon.
15
library
staff
and
a
JABCEE
representa:ve
worked
together
for
about
two
hours
to
deposit
the
technical
reports.
In
that
:me
we
generated
dra`
deposits
for
137
of
the
reports.
162
reports
are
now
live
and
discoverable
in
the
library
catalog.
5

6. Key
factors
for
the
success
of
this
event
were:
• exis:ng
online
availability
of
report
files
and
metadata
• prepara:on
of
a
metadata
crea:on
guide
that
helped
streamline
the
deposit
process
• par:cipa:on
of
a
representa:ve
from
the
Blume
Center,
which
meant
real-­‐:me
answers
to
ques:ons
regarding
field-­‐
specific
language
and
keyword
selec:on
• presence
of
everyone
together
in
the
same
room
helped
to
minimize
par:cipant
frustra:on
and
confusion,
allowed
them
to
get
ques:ons
answered
immediately
and
to
consult
with
each
other
for
help
–
and
helped
to
make
sure
individuals
completed
their
assignments
• online
tool’s
review
workflow,
which
allowed
staff
without
field
exper:se
to
generate
dra`
deposits
for
later
review
by
JABCEE
staff
6

7. The
end
results
from
this
event
were
that:
• staff
received
hands-­‐on
experience
with
the
workflow
and
tool
for
deposi:ng
data,
making
them
beLer
posi:oned
to
answer
ques:ons
from
their
cons:tuencies
and
to
advocate
for
use
of
the
service
• provided
a
direct
service
to
JABCEE
in
geBng
their
technical
reports
deposited,
which
might
not
have
happened
otherwise
• we
have
happy
customers
who
have
been
eager
promoters
of
the
SDR
and
our
other
services
to
their
students
and
colleagues
7