2. Competency MappingCompetency Mapping
Research indicates thatResearch indicates that
Source of 50% of job performance problems is that people are inSource of 50% of job performance problems is that people are in
the wrong job.the wrong job.
25% of on-the-job performance problems is the inability to25% of on-the-job performance problems is the inability to
identify the ‘gaps’ between the competencies of the person andidentify the ‘gaps’ between the competencies of the person and
the requirements of the job.the requirements of the job.
3. CONCEPT OF ROLECONCEPT OF ROLE
Expectations of significant others and selfExpectations of significant others and self
Linking conceptLinking concept
IndividualIndividual
TeamTeam
organizationorganization
Different from positionDifferent from position
Dr. MG Jomon, XIMB
4. CONCEPT OF COMPETENCYCONCEPT OF COMPETENCY
Skill:Skill:
Ability accomplishAbility accomplish
Talent:Talent:
Inherent abilityInherent ability
Competency:Competency:
Underline characteristics that give rise to skill accomplishmentUnderline characteristics that give rise to skill accomplishment
Knowledge, skill and attitudeKnowledge, skill and attitude
Dr. MG Jomon, XIMB
5. DEFINITIONDEFINITION
First popularized by Boyatzis (1982) with Research result onFirst popularized by Boyatzis (1982) with Research result on
clusters of competencies:clusters of competencies:
““A capacity that exists in a person that leads to behaviourA capacity that exists in a person that leads to behaviour
that meets the job demands within parameters ofthat meets the job demands within parameters of
organizational environment, and that, in turn brings aboutorganizational environment, and that, in turn brings about
desired results”desired results”
Dr. MG Jomon, XIMB
6. COMPETENCY Vs. COMPETENCECOMPETENCY Vs. COMPETENCE
Competency: A person- related concept that refers to theCompetency: A person- related concept that refers to the
dimensions of behaviour lying behind competent performer.dimensions of behaviour lying behind competent performer.
Competence: A work- related concept that refers to areas ofCompetence: A work- related concept that refers to areas of
work at which the person is competentwork at which the person is competent
Competencies: Often referred as the combination of the aboveCompetencies: Often referred as the combination of the above
two.two.
7. TYPES OF COMPETENCIESTYPES OF COMPETENCIES
Generic or specific:Generic or specific:
Threshold or performance:Threshold or performance:
Basic competencies required to do the job, which do notBasic competencies required to do the job, which do not
differentiate between high and low performersdifferentiate between high and low performers
Performance competencies are those that differentiate betweenPerformance competencies are those that differentiate between
high and low performershigh and low performers
Differentiating Competencies:Differentiating Competencies:
Behavioral characteristics that high performers displayBehavioral characteristics that high performers display
Dr. MG Jomon, XIMB
8. COMPETENCIES APPLICATIONSCOMPETENCIES APPLICATIONS
Competency frameworks: Define the competency requirementsCompetency frameworks: Define the competency requirements
that cover all the key jobs in an organization. This consists ofthat cover all the key jobs in an organization. This consists of
generic competencies.generic competencies.
Competency maps: Describe the different aspects ofCompetency maps: Describe the different aspects of
competent behaviour in an occupation against competencycompetent behaviour in an occupation against competency
dimensions such as strategic capability, resource managementdimensions such as strategic capability, resource management
and quality.and quality.
Competency profiles: A set of competencies that are requireCompetency profiles: A set of competencies that are require
to perform a specified role.to perform a specified role.
Dr. MG Jomon, XIMB
9. MACRO COMPETENCY MANAGEMENTMACRO COMPETENCY MANAGEMENT
Organizational Strategy
Vision, Mission, Values, Strategic,
Intent, Corporate Governance,
Corporate Social Responsibility & Ethics
Business Strategy
Business Plan & Goals, Culture
People, Technology
Teamwork Strategy
Leadership, Communication
Conflict Management, Interpersonal
Skills, Project Orientation, Self
Managed Teams (SMT)
Role Strategy
Ability, Autonomy, Multiskilling,
Task identity, Performance
Evaluation & rewards and
performance
Core Competencies
(Organizational wide)
Business Competencies
(SBU specific)
Team Competencies
(Project driven)
Role Competencies
(Role wise)
Stakeholder Interest
Market Positioning
Achieving Business Targets
Employee Satisfaction
Profit Center Orientations
Team Development & Synergy
Performance Accomplishment
Individual Development
STRATEGIC FRAMEWORK COMPETENCY FRAMEWORK COMPETENCY MODELING
FRAMEWORK
10. PROGRAM DESIGN AND IMPLEMENTATIONPROGRAM DESIGN AND IMPLEMENTATION
COMPETENCY FRAMEWORK
1. Core competencies
(Organization wide
2. Business competencies
(SBU specific)
3. Team Competencies
(project driven)
4. Role competencies (Role
wise)
COMPETENCY IDENTIFICATION
1. Identification process (4
steps)
2. Consolidation of checklist
3. Rank Order and finalization
4. Validation and Benchmark
COMPETENCY ASSESSMENT
1. Psycho-metric tool
2. 360 Degree approach
COMPETENCY DEVELOPMENT
1. Maturity framework &
matrix
2. Areas of improvement
3. Action Plan
COMPETENCY MAPPING
1. Strategy-Structure
Congruence
2. Structure Role
Congruence
3. Vertical &
horizontal Role
linkages
4. Positioning to bring
in competitive
advantage
INTEGRATION OF HR
FUNCTION
1. PMS 5. R&S
2. CP & CD 6. RS
3. SP & SD
4. T&D
11. ROLE COMPETENCIESROLE COMPETENCIES
A set of competencies required to perform a given roleA set of competencies required to perform a given role
Each competency has a skill setEach competency has a skill set
Dr. MG Jomon, XIMB
12. IDENTIFICATION OF ROLEIDENTIFICATION OF ROLE
COMPETENCIESCOMPETENCIES
Structure and list of rolesStructure and list of roles
Definition of rolesDefinition of roles
Job descriptionJob description
Competency requirementCompetency requirement
Dr. MG Jomon, XIMB
13. STRUCTURE AND LIST OF ROLES:STRUCTURE AND LIST OF ROLES:
STEPSSTEPS
Organizational structure study and examinationOrganizational structure study and examination
List all the roles in the structureList all the roles in the structure
Identify redundant and overlapping rolesIdentify redundant and overlapping roles
Final list of rolesFinal list of roles
Dr. MG Jomon, XIMB
14. DEFINITION OF ROLE: STEPSDEFINITION OF ROLE: STEPS
Identify KPAs of the roleIdentify KPAs of the role
Link the KPAs with Dept. and Organizational goalsLink the KPAs with Dept. and Organizational goals
State the content of the above in one or two sentencesState the content of the above in one or two sentences
Position the role in perspective with that of othersPosition the role in perspective with that of others
Dr. MG Jomon, XIMB
15. JOB DESCRIPTION: STEPSJOB DESCRIPTION: STEPS
List down all the activities/tasksList down all the activities/tasks
small and bigsmall and big
Routine and CreativeRoutine and Creative
Categorize activities under major headsCategorize activities under major heads
Dr. MG Jomon, XIMB
16. COMPETECNY IDENTIFICATION:COMPETECNY IDENTIFICATION:
STEPSSTEPS
Identify against each activity the following:Identify against each activity the following:
Role holder interview and listingRole holder interview and listing
Day in the Life of StudyDay in the Life of Study
Internal/External customer interview and listingInternal/External customer interview and listing
Star performer interview and listingStar performer interview and listing
Role holder critical incident analysisRole holder critical incident analysis
Management Climate StudyManagement Climate Study
BenchmarkingBenchmarking
Consolidate the above and make a checklist of competenciesConsolidate the above and make a checklist of competencies
Rank- order and finalize on 5/6 competencies critical to theRank- order and finalize on 5/6 competencies critical to the
rolerole
Dr. MG Jomon, XIMB
17. COMPETENCY IDENTIFICATION TOOLSCOMPETENCY IDENTIFICATION TOOLS
Behaviour & SkillsBehaviour & Skills
Benchmark Job RequirementsBenchmark Job Requirements
Café Coffee Day Requirements for a Unit Manager , Area ManagerCafé Coffee Day Requirements for a Unit Manager , Area Manager against a Keyagainst a Key
Competitor : Pizza HutCompetitor : Pizza Hut
Key skill requirements of other service organizations likeKey skill requirements of other service organizations like ICICI BankICICI Bank
Outcomes : Organizational, Team & Individual RequirementsOutcomes : Organizational, Team & Individual Requirements
PerformancePerformance
Benchmark Performance MeasuresBenchmark Performance Measures
Café Coffee Day Requirements for a Unit Manager , Area ManagerCafé Coffee Day Requirements for a Unit Manager , Area Manager against a Keyagainst a Key
Competitor : Pizza HutCompetitor : Pizza Hut
Outcomes : Organizational, Team & Individual RequirementsOutcomes : Organizational, Team & Individual Requirements
Benchmarking Customer ExpectationsBenchmarking Customer Expectations
Quantitative Questionnaire comparing Café Coffee Day , Barista & Pizza Hut inQuantitative Questionnaire comparing Café Coffee Day , Barista & Pizza Hut in
Mumbai market with a valid sample sizeMumbai market with a valid sample size
Outcomes : Organizational, Team & Individual Requirements & GapsOutcomes : Organizational, Team & Individual Requirements & Gaps
19. Example : Benchmarking CustomerExample : Benchmarking Customer
ExpectationsExpectations
RELATIVE DISTANCE FROM AVGRELATIVE DISTANCE FROM AVG
IMP.IMP. AVGAVG
PERFPERF
ICICI BANKICICI BANK HDFCHDFC
BANKBANK
CitibankCitibank
HIGH IMPORTANCE - LOWHIGH IMPORTANCE - LOW
PERFORMANCEPERFORMANCE
Phone Banking -PBO CompetencePhone Banking -PBO Competence 5.255.25 5151 -12-12 1111 11
Phone Banking - Call transfer and holdPhone Banking - Call transfer and hold
experienceexperience
5.205.20 2121 -26-26 1515 1111
Servicing - Time of receiving theServicing - Time of receiving the
statementstatement
5.185.18 6060 -14-14 22 1111
Phone Banking -PBO ImpressionPhone Banking -PBO Impression 5.155.15 6363 -8-8 99 -1-1
Phone Banking- Time taken to connect toPhone Banking- Time taken to connect to
PBOPBO
5.135.13 2323 -22-22 1111 1111
Servicing - Product related featuresServicing - Product related features 5.105.10 4848 -6-6 -4-4 1111
Servicing – Special RequestServicing – Special Request 5.085.08 3535 -15-15 99 66
HIGH IMPORTANCE - HIGHHIGH IMPORTANCE - HIGH
PERFORMANCEPERFORMANCE
Servicing-Accuracy and Ease ofServicing-Accuracy and Ease of
understanding the statementunderstanding the statement
5.265.26 7171 -10-10 22 88
Internet Banking – Access & BrowsingInternet Banking – Access & Browsing 5.075.07 6969 77 77 -14-14
20. COMPETENCY IDENTIFICATION TOOLSCOMPETENCY IDENTIFICATION TOOLS
Attitude – Management Climate & Attitudinal StudyAttitude – Management Climate & Attitudinal Study
Set of Questions measuring 8 characteristics of AttitudinalSet of Questions measuring 8 characteristics of Attitudinal
CapabilityCapability
Measures & identifies gapsMeasures & identifies gaps
Management StyleManagement Style
System OrientationSystem Orientation
Organisation Culture/Decision MakingOrganisation Culture/Decision Making
QualityQuality
Customer ServiceCustomer Service
ChangeChange
CommunicationCommunication
AccountabilityAccountability
Also looks at perceived performance & opportunities forAlso looks at perceived performance & opportunities for
improvementimprovement
Benchmarking against other capable organizationsBenchmarking against other capable organizations
Outcomes : Organizational, Team & Individual GapsOutcomes : Organizational, Team & Individual Gaps
21. Example of Individual AttitudinalExample of Individual Attitudinal
CapabilityCapability
System orientation, customer service, accountability are areas
of concern
System orientation, customer service, accountability are areas
of concern
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Management
Style
System
Orientation
Org Structure /
Decision Making
Quality Customer
Service
Change Communication Accountability
22. Example of Organizational AttitudinalExample of Organizational Attitudinal
CapabilityCapability
Change orientation & management style more worrisomeChange orientation & management style more worrisome
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Management
Style
System
Orientation
Org Structure /
Decision Making
Quality Customer
Service
Change Communication Accountability
23. COMPETENCY IDENTIFICATION TOOLSCOMPETENCY IDENTIFICATION TOOLS
Behaviour & Skills- Day in the Life of Outlet ManagerBehaviour & Skills- Day in the Life of Outlet Manager
Snapshot of Productivity & Effectiveness of Key ManagersSnapshot of Productivity & Effectiveness of Key Managers
4 -8 Hours observation of critical skills, behaviour & attitude to4 -8 Hours observation of critical skills, behaviour & attitude to
succeedsucceed
Measurement ofMeasurement of AS-IS, DESIRED & SHOULD-BEAS-IS, DESIRED & SHOULD-BE
Outcomes : Organizational, Team & Individual GapsOutcomes : Organizational, Team & Individual Gaps
Behaviour & Skills- Top Performer SurveyBehaviour & Skills- Top Performer Survey
20 top performers of Café Coffee Day and let them calibrate and20 top performers of Café Coffee Day and let them calibrate and
rank the necessary competencies for superior performancerank the necessary competencies for superior performance
Outcomes : Organizational, Team & Individual RequirementsOutcomes : Organizational, Team & Individual Requirements
Values : Top management interviewsValues : Top management interviews
Outcomes : Key Values to UpholdOutcomes : Key Values to Uphold
24. Example of Day in the Life of StudyExample of Day in the Life of Study
A full day in the life of aA full day in the life of a
salesman studied & time spentsalesman studied & time spent
onon
Active sellingActive selling
Passive SellingPassive Selling
AdministrationAdministration
Delivery Order TakingDelivery Order Taking
TravelingTraveling
Available/FreeAvailable/Free
Comparison ofComparison of
RealityReality
PerceptionPerception
IdealIdeal
Diagnosis of sales man’sDiagnosis of sales man’s
productivity & alignment toproductivity & alignment to
business needsbusiness needs
How the salesman actually spent the day
7% 23% 7% 23% 39%1%
Active Selling Delivery / Order Taking Administration
Travelling Passive Selling AvailableHow the salesman thought he spent the day
55% 10% 10% 10%15%
Active Selling Delivery / Order Taking Administration
Travelling Passive Selling Available
How the salesman would like to spend the day
50% 10% 15% 15% 10%
Active Selling Delivery / Order Taking
Administration Travelling
Passive Selling Available
25. Example of Day in the life of StudyExample of Day in the life of Study
Pre-meeting, Meeting & Post-meeting issues analyzed onPre-meeting, Meeting & Post-meeting issues analyzed on
Preparation, Building relationship, Identifying needs & objections, closing &Preparation, Building relationship, Identifying needs & objections, closing &
administrationadministration
Diagnosis of sales man’s selling effectiveness & alignment to business needsDiagnosis of sales man’s selling effectiveness & alignment to business needs
67%
15%
69% 68%
100%
PREPARATION BUILDING THE
RELATIONSHIP
IDENTIFYING THE NEEDS
AND OBJECTIONS
CLOSING THE DEAL ADMINISTRATION
Complied Not Complied
26. COMPETENCY ASESSMENTCOMPETENCY ASESSMENT
Following methods are used:Following methods are used:
Assessment/Development CentreAssessment/Development Centre
360 Degree feedback360 Degree feedback
Role playsRole plays
Case studyCase study
Structured ExperiencesStructured Experiences
SimulationsSimulations
Business GamesBusiness Games
Dr. MG Jomon, XIMB
27. COMPETENCY ASESSMENTCOMPETENCY ASESSMENT
Following methods are used:Following methods are used:
360 Degree feedback360 Degree feedback
Role playsRole plays
Benchmarking & Case studyBenchmarking & Case study
Management Climate StudyManagement Climate Study
Structured Experiences/Simulations/Business GamesStructured Experiences/Simulations/Business Games
Top Performer SurveyTop Performer Survey
Dr. MG Jomon, XIMB
29. COMPETENCY MAPPINGCOMPETENCY MAPPING
Strategy structure congruenceStrategy structure congruence
Structure Role congruenceStructure Role congruence
Each role to be uniqueEach role to be unique
Non-RepetitiveNon-Repetitive
Value addingValue adding
Vertical and horizontal role congruenceVertical and horizontal role congruence
Ensure non repetitive tasks in two different rolesEnsure non repetitive tasks in two different roles
Ensure core competencies for each taskEnsure core competencies for each task
Link all the above and position to bring in competitiveLink all the above and position to bring in competitive
advantageadvantage
Dr. MG Jomon, XIMB
30. DELIVERABLESDELIVERABLES
Role DirectoryRole Directory
Competency profilesCompetency profiles
Competency MapCompetency Map
Competency based HR systemsCompetency based HR systems
Recommendations: Rationalization of structure and manpowerRecommendations: Rationalization of structure and manpower
Institutionalization of interventionsInstitutionalization of interventions
Organization Diagnosis ReportOrganization Diagnosis Report
31. INTEGRATION OF HR SYSTEMSINTEGRATION OF HR SYSTEMS
(Competency based HR practices)(Competency based HR practices)
Reward
System
Performance
Management
System
Recruitment &
Selections
Career Plan &
Career
Development
Competency
requirement
Competency
availability
Competency
acquisition/
Development
Succession
plans &
Succession
Development
Training
/development
Plans &
Programmes
32. CONCLUSIONCONCLUSION
Inadequate Role Competencies -Two options:Inadequate Role Competencies -Two options:
Develop the competencies within a timeframeDevelop the competencies within a timeframe
Quit the RoleQuit the Role
No option other than to performNo option other than to perform
HRD function to ensure competencies in each roleHRD function to ensure competencies in each role
Dr. MG Jomon, XIMB
33. ““You see, all the right things are written in books andYou see, all the right things are written in books and
research papers.research papers.
The trick is to ensure that there is no gap betweenThe trick is to ensure that there is no gap between
what is written in the books and your vision; fromwhat is written in the books and your vision; from
what is happening on the shop-floor and what is goingwhat is happening on the shop-floor and what is going
on in the marketplace.on in the marketplace.
That is execution. That is what makes the difference”That is execution. That is what makes the difference”
Mukesh AmbaniMukesh Ambani
www.mastersungroup.com
http://strategy-execution.blogspot.com
chandra@mastersunindia.com
Sarvajeet Chandra: +91 9920803060
Jasravee Kaur : +91 9892301590