Paul Bamforth, UK Country Manager, Projectplace, presented a webinar on 10th September addressing how Kanban boards add value to the Gantt world.

1. Welcome to
Kanban vs Gantt
Presented by Paul Bamforth

2. the people-centric approach

3. 3 Pillars to an Organisation
success
INFORMATION
MANAGEMENT COMMUNICATION
PROJECT
MANAGEMENT

4. Key IT Trends
GLOBALISATION CONSUMERISATION OF IT CLOUD ADOPTION
CLOUD ADOPTION MOBILITY SECURITY MOBILITY MOBILITY SE
ECURITY CONSUMERISATION OF IT CLOUD ADOPTION GLOBALI
SECURITY CONSUMERISATION OF IT MOBILITY GLOBALISATION
MOBILITY CLOUD ADOPTION SECURITY CONSUMERISATION OF
GLOBALISATION CLOUD ADOPTION MOBILITY SECURITY IT SEC

5. Business Trends and challenges
MULTIPLE
TEAMS
INTERNALLY
EXTERNALLY
EFFICIENCY
HIGHER
PRODUCTIVITY
DEMAND
INCREASED
COMPETITION
ECOSYSTEM
S
PARTNERS
STAKEHOLDERS

6. Projects
An essential key to success

7. 5 New Project Buzzwords
1. Rolling-Wave Planning
JIT, eliminate waste, adapt, plan to learn
2. Lean, Agile & Kanban
Visualize Workflows, Control through Transparency, Kanban-inspired visual management tools
3. Customer-Centric
Stakeholder involvement increases perceived project value
4. Activity Streams
New social technology can be used to shape effective behaviour. Why is this working? We are
made for collaboration!
5. Social
There is no turning back, PM best practice and theory will be based on behaviour science +
new collaborative technology. It may not be labeled social, but it will be more social than ever.

8. Traditional PM versus Social PM
Traditional
PM on top of
everything
Low level detailed
planning – hard to
change
Report gathering
Gantt
world
Social
Delegating
responsibilities
Knowledge sharing
Kanban world

9. What is a Kanban Board

11. What is a Kanban board?
› Visual Signal - The card
› A ”Pull” System
› Culture of continuous improvement
› Visualisation of work and teams progress
› Flow – stop starting, start finishing!
› Success through collaboration
› Enable customer value through continuous delivery

12. Kanban boards, The next big
collaboration trend
- How come?

14. Why is Kanban spreading
1. Adoption of Lean and Agile
2. Visualisation - key to learning/Prioritising
3. Collaborative Planning reinforces efficient
project behaviour
4. Transparency reduces Management
overheads
5. Technology is ready

15. Lean, Agile and Kanban is spreading from
production and product development to
many industries and business areas.

16. How agile are you? 69% or 45%?
Source: PMI’s Pulse of the Profession: The High Cost of Low Performance February 2014

17. Visualization accelerates learning
and the ability to prioritize
› Kanban visualizes work and limits
work-in-progress
› Visualizing work allows us to
transform our conceptual and
threatening workload into an
actionable, context-sensitive flow
(we see what we are doing)
› Limiting our work-in-progress helps
us complete what we start and
understand the value of our choices

18. Ability to self-organise is the key to
high-performance teams
› The board is a natural
gathering point to discuss
issues, solve problems and
learn
› Psychological projection onto
the visual cards makes
uncomfortable feelings more
easy to handle
› The kanban board makes
behavior clearly visible

19. Collaborative Planning reinforces
efficient project behavior
Group psychology and modern behavior science can explain why!

20. Transparency provides management
control with less overhead
› Control through
transparency is a key
principle within Lean, Agile
and Social Business

21. Technology is ready
a kanban-inspired tool for visual collaborative planning
› Visual Collaborative Planning
› Enabled by new technology
› Adding social features to the board

22. How can digital Kanban boards help your
organisation achieve success?
› Self-organising teams
› Limit WIP
› Efficiency
› Transparency
› Customer Satisfaction
› Empower teams – gain control

23. So is the Gantt chart dead

24. Project management & execution

25. › Holistic view of collaboration from
planning to execution
› Keep your plan alive with agile
Gantt
› Increase project control with kanban
boards
Greater control and collaboration

26. Rolling-wave planning Integrating three
visual collaborative planning tools
Project Complexity Deliverables/Milestones Gantt Chart Kanban Boards

27. Gantt. But not just any Gantt.
Agile Gantt.

33. Gantt vs Kanban
Co-exist!
Management skillset
Behaviour
New management mindset
Willingness to change
New tools

35. The empowering collaboration tool

36. Project
management &
execution
Team & task
collaboration
Document
collaboration
All tools in one place

37. Team & task collaboration

38. Be part of the project
even when not in the
room

39. Get things done together
› Enhance collaboration, internally and
externally
› Enable your team to self-organize
with kanban
› View all project-specific
communication – on your terms

41. Document collaboration

42. Secure document collaboration
› Store, share, find and review
documents and files
› Third-party integration
› No more version conflicts or keeping
track of who did what

43. Who has the final
final version?

47. ”In preparing for battle, I have always found that
plans are useless but planning is indispensable.”
— Dwight D. Eisenhower

48. 143,292
registered users
927,187
Founded
as one of the world’s first
SaaS companies
1998
170
number of projects
in people-centric
collaboration
employees
in eight countries
Pioneer
uptime
99.97%
Average service

50. Thank you
Paul Bamforth| UK Country Manager | paul.bamforth@projectplace.com
Paul Bamforth
e: paul.bamforth@projectplace.com
m: +44 7713 788047

51. excellence in collaboration

52. This presentation was delivered at
an APM event
To find out more about upcoming
events please visit our website
www.apm.org.uk/events