PDF is the global electronic format for sending and receiving purchase orders, invoices and shipping documents, and automated PDF processing can be critical for your business. This Babelway webinar explores how PDF integration can quickly improve business processes and reduce costs, along with key aspects to consider before implementing PDF integration, including technical and legal details.

1. 5 Ways to Reduce Costs with PDF
Integration

2. Agenda
• Introducing Babelway
• Key Reasons to Deploy B2B integration
• What is Automated PDF Integration
• The Benefits of Automated PDF Integration
• Use Case: How to Achieve Integration
• Q&A
• Introducing Babelway
• Key Reasons to Deploy B2B integration
• What is Automated PDF Integration
• The Benefits of Automated PDF Integration
• Use Case: How to Achieve Integration
• Q&A

3. About
INNOVATOR in B2B integration software
Founded in 2007in Belgium
STRONG AND HEALTHY GROWTH
12people
Over 200 customers
Over 500.000 messages every month

4. Our business: B2B integration
B2B Integration is the activity of automating the exchange of data and documents
between companies, so that they flow automatically from one company’s IT
system to another’s. Partners need to agree on a communication protocol (ex:
FTP) and a message format (ex: PDF).
B2B Integration is the activity of automating the exchange of data and documents
between companies, so that they flow automatically from one company’s IT
system to another’s. Partners need to agree on a communication protocol (ex:
FTP) and a message format (ex: PDF).

5. Our difference:
Babelway is an integration platform that enables users to build exchanges with
their partners in a self-service mode, using any protocol or format. Users
maintain full control over their environment, but can access the platform via web
browers without any software to install
Babelway is an integration platform that enables users to build exchanges with
their partners in a self-service mode, using any protocol or format. Users
maintain full control over their environment, but can access the platform via web
browers without any software to install

6. Poll
How many PDF invoices and other PDF
documents do you need to process each year?
1.0-100
2.101-1000
3.1001-5000
4.5001-10,000
5.10,000+
6.I don’t know
How many PDF invoices and other PDF
documents do you need to process each year?
1.0-100
2.101-1000
3.1001-5000
4.5001-10,000
5.10,000+
6.I don’t know

7. The ideal solution for B2B integration
Integration is a business process: instead of an IT project, in
which business lacks control
Integration is a business process: instead of an IT project, in
which business lacks control
11
Always up-to-date: instead of a solution that does not comply
with the latest technology or regulations
Always up-to-date: instead of a solution that does not comply
with the latest technology or regulations
22
No ‘No Man’s Land’: instead of a solution requiring an
intermediary for integration and message tracking
No ‘No Man’s Land’: instead of a solution requiring an
intermediary for integration and message tracking
33
Independent from partners: instead of a solution imposed by
your partners that does not fit your business needs
Independent from partners: instead of a solution imposed by
your partners that does not fit your business needs
44
Low cost: instead of a solution requiring high investment in internal
software and IT resources
Low cost: instead of a solution requiring high investment in internal
software and IT resources
55

8. What is automated PDF integration?
PDF integration refers to PDFs received from trade partners that go directly into
your ERP or accounting system
PDF integration refers to PDFs received from trade partners that go directly into
your ERP or accounting system

9. Why PDF over other formats?
Simple to generate, sign, share and receiveSimple to generate, sign, share and receive
11
Difficult to modifyDifficult to modify
22
Intuitive and user-friendly alternative to paperIntuitive and user-friendly alternative to paper
33
Well-known, bringing supplier confidenceWell-known, bringing supplier confidence
44
PDF invoices via email are the global standardPDF invoices via email are the global standard
55

10. Why automated PDF integration?
The Accounts Receivables Network, “Benchmarks: Billing Practices,” 2010.

11. Manual vs. automated PDF processing
Manual
Automated
ERP/ Accounting
Systems

12. Automated PDF processing with archiving
Automated with
Archival
ERP/ Accounting
Systems

13. The benefits of automation
Cheaper and fasterCheaper and faster
11
More accurateMore accurate
22
AutomaticAutomatic
33
No explicit trade partner agreements requiredNo explicit trade partner agreements required
44
ArchiveArchive
55

14. Use Case

15. Use Case
The electronic file is then submitted to the Exact platform. This enables to receiver
to see a PDF representation of their supplier’s invoice, as well as automatically
populated fields, which the accountant can edit manually if necessary
The electronic file is then submitted to the Exact platform. This enables to receiver
to see a PDF representation of their supplier’s invoice, as well as automatically
populated fields, which the accountant can edit manually if necessary

16. What’s holding you back?
EDI seems
too expensive
and complex
EDI seems
too expensive
and complex
Full automation
would require
many new
channels
Full automation
would require
many new
channels
I’m still unsure
about legal
requirements
I’m still unsure
about legal
requirements

17. There are important considerations
Automated PDF integration may not be appropriate if:
•You regularly need to exchange complex data, and require a full EDI solution
•You exchange a very low volume of PDF documents (1-2 times per year)
•You have a comprehensive EDI solution in place with your trade partners
Automated PDF integration may not be appropriate if:
•You regularly need to exchange complex data, and require a full EDI solution
•You exchange a very low volume of PDF documents (1-2 times per year)
•You have a comprehensive EDI solution in place with your trade partners

18. Legal requirements
AuthenticityAuthenticity
11
IntegrityIntegrity
22
ReadabilityReadability
33
Secure archivingSecure archiving
44
Opt-inOpt-in
55

19. Babelway can help!
Babelway offers an
external service that
translates all PDF
documents into an XML
format, with no charge
for creating these new
channels
Babelway offers an
external service that
translates all PDF
documents into an XML
format, with no charge
for creating these new
channels
Babelway is fully
compliant with European
regulations, and
guarantees the integrity
and authenticity of all
documents for senders
and receivers
Babelway is fully
compliant with European
regulations, and
guarantees the integrity
and authenticity of all
documents for senders
and receivers
Babelway’s archiving
system is automated and
fully secure, storing both
an EDI version and
readable version of your
document
Babelway’s archiving
system is automated and
fully secure, storing both
an EDI version and
readable version of your
document

20. Thank you
www.babelway.com
info@babelway.com
+32 10 390013
Francois Van Uffelen
francois.vanuffelen@babelway.com
+32 478 445 487