1. i5 - inForM, inQUire, inViGorAte, initiAte, inVoLVe
Green Room Heroes of daily activities. Each day, I schedule my time
to work and deliver on my top priorities.
roles and resPonsiBilities something aBout the Boss…
I am primarily responsible for managing I have a dual reporting structure. My functional
finance operations of Birlasoft Europe. My core reporting is to Anup Chaudhary - Deputy General
focus areas are Accounting, Monthly Reporting Manager - Finance and Administrative reporting is
and Legal & Statutory Compliance. My basket to Shantanu Banerjee - Europe Geo Head.
of activities include Payroll Processing for Anup has sound theoretical and practical
employees based out of UK and continent knowledge about the Finance function. He is
Europe, Statutory Audit, Legal & Compliance, an organised individual and possesses excellent
Financial Planning & Analysis, Monitoring analytical skills. I admire his working style…
Collections, Banking Transactions, Ensuring he guides as a leader, supports as a mentor and
accurate day-to-day Accounting & Financial works as a team member. Even though, I am
Transactions, Incentive Management of sales Ashish Satija sitting miles away from him yet there hasn’t
people, MIS (Monthly Information System) Finance Controller - Europe been a single instance where I had to wait for
reports, ORR (Operational Rhythm Review), long to discuss any transaction with him.
Vendor Management and Employee Related how i manage time and Prioritize Shantanu Banerjee, Europe Geo Head, is a
Function i.e. employee taxation and payroll my work, meetings, etc. visionary leader. I admire his focus and strategic
related query resolution. Amongst these The volume of work, I have to manage, calls for approach to deal with various issues. He has a
activities, Legal & Compliance of UK and more diligent planning and meticulous prioritization. thorough knowledge as to what will work and
than 7 European locations remains the biggest I have to plan for each day, for the subsequent what can fail in the current market scenario. He
challenge because every country has its own laws 15 days as well as 1 month, keeping in mind the encourages team work and emphasizes on team
and requirements and hence ensuring 100% broader perspective of the tasks in hand. Such bonding. Working with such learned leaders has
compliance is always a top priority. long term planning ensures accurate prioritization brought about an elevation in my career.
iMPrint
Birlasoft Exhibiting Solvency II Capabilities
system capabilities to mitigate organizational
impact’, etc., giving critical insights into
Solvency II issues and solutions.
The focused Breakfast event was supported
by Ranjan Roy, Vertical Marketing Manager
for Insurance as well as Shival Khetrapal – our
Design Specialist. The event helped generate
visibility in the London Insurance market
and further strengthen our strategic connects
in the Industry.
B
Narayan Hegde
irlasoft organized ‘Solvency II
Breakfast Event’ on March 1st, 2011 Engaging at ‘IBM Pulse, 2011’ Senior Manager - Business Relations
at Corney & Barrow, London, UK organizations design & deliver innovative
on the overriding theme of ‘Alternative services across business and IT boundaries. The
Perspectives on Solvency II’. The event hosted conference comprised of a wide range of business,
by Preeti Das, Senior Vice President, Global technical sessions, and provided unlimited
Insurance (Practice & Sales) and Piyush opportunities to hear from industry experts as
Nath, Senior Manager – Business Relations, well as connect with attendees to garner critical
was well attended by CIOs, CTOs, CROs of insights needed to optimize the organization’s
Tier I & II Property & Casualty Insurance service management strategy.
Companies based out of London. Narayan Hegde and Kumar Rampura
Through this event, we showcased represented Birlasoft by actively participating
Birlasoft’s offerings on Solvency II as well in multiple open dialogues on technology
as Birlasoft capabilities and approach issues as well as exhaustive exchanges of
around the 3 pillars of Insurance namely business ideas. Deriving maximum value from
‘Risk-based Capital Adequacy Engine’, the Pulse 2011 experience, we successfully:
‘Data Management and Governance’ and g Connected with the IBM Maximo
‘Effective Reporting and Managing People’. Kumar Rampura Manufacturing Sales Team
There were multiple focused discussions on Manager - Business Strategy Connected with the IBM Maximo
I
g
various topics like ‘Effective integration and BM organized ‘IBM Pulse, 2011’ Conference Manufacturing User Group
configuration of existing solutions instead in Las Vegas from February 23rd till March g Met Manufacturing prospects who
of implementing new systems to address 3rd, 2011 with the aim to demonstrate attended the conference and generated leads
compliance challenges’, ‘Deploying cross how Integrated Service Management can help through networking.
April 2011 7

2. ...i5 - inForM, inQUire, inViGorAte, initiAte, inVoLVe / BirLAsoFt cAres
Green Room Heroes all the elements and principles of the creative
spectrum like colour, shape, size, texture, Drops of Life –
space, value, contrast, balance, harmony,
alignment, etc. as well as technical continuum Make an Ocean of
like adherence to branding guidelines.
hOw i MAnAge tiMe And
Kindness
A
PriOritize My wOrk, etc. s part of the
The volume of work I have to handle Corporate Social
and manage, calls for diligent planning and Responsibility
prioritization. I prepare daily, weekly and (CSR) initiatives, HR Team
monthly work plan to ensure timely delivery at Chennai organized a
but the greatest challenge that I face is to Blood Donation Campaign
deliver on ad-hoc and time pressing design in collaboration with the Lions
work that I receive from internal stakeholders. Club of Madras, on March
Therefore I have to meticulously balance my 24th, 2011 from 11a.m. to 4p.m. Around 35
work in pipeline as well as deliver on urgent associates voluntarily participated in this noble
Shival Khetrapal requirements. initiative and donated their blood to save the
Graphic Designer – Marketing lives of their fellow beings and help them lead
My hOBBies, fAvOurite PAstiMes normal lives. The employees felt great after
rOles And resPOnsiBilities Being a design person, most of my hobbies donating blood.
As a design specialist at Birlasoft, my emanate from the creative side like designing, Through this campaign we also sensitized
primary responsibility is to add visual meaning painting and listening to music. I also believe in employees about the need and importance
to the messages in order to make it more the power of meditation which helps me remain of blood donation through banners,
impactful. My basket of activities include calm and composed even in adverse situations posters and leaflets. We emphasized on the
designing of e-mailers and leaflets for internal and help increase my efficiency at work. maxim that ‘A single candle can light many
communication, banners and posters for others and illuminate life’ and motivated
internal as well as external events and campaigns, key Belief/ leArnings them to partake in such initiatives and
Softalk – our monthly newsletter, wallpapers, My association with Birlasoft has brought causes in future. Towards the end of the
backdrops, collaterals, etc. Successful delivery about an elevation in my knowledge and campaign, the associates who participated
on each of the design work encompasses a experience. I have learnt to be more organized in the blood donation drive were issued
series of steps like: a proper briefing in terms of in my work and adopt a practical and a acknowledgement certificates and were
copy and design from the concerned internal logical approach to deal with the problems provided refreshments.
stakeholder, followed by a visual analysis of and challenges. I believe that team bonding Remember, one unit of blood would save
the design work, the execution and the final and transparency in roles is quintessential to three lives!
review. My work requires me to deal with enhance productivity and achieve team goals. -Shubha C, Assistant Manager - HR
iMPrint...
Leaving Impressions at ‘Asia Supply
Building Future
Chain & Operations 2011’ Conference
Daniel Castle, Chief Quality Officer – Tata
Leaders
Communications, Mahender Singh, Head –
Malaysia Institute for Supply Chain Innovation,
Mark Hardison, Director – Global Supply
Chain, Banner Pharmacap, and many other.
Ashutosh Raina, Senior Manager – Business
A
PICS in partnership with the Singapore Relations (ASEAN) represented Birlasoft in the
Manufacturers’ Federation (SMa, conference. Capitalizing on the opportunity,
organized ‘Asia Supply Chain & he showcased the organization’s capability,
Operations 2011’ Conference from April 7th- addressed the audience on Anti Corruption
8th, 2011 at Suntec Convention and Exhibition – one of the 10 principles of Global Compact.
Centre, Singapore. APICS brought exceptional Through these sessions and exhaustive exchanges
speakers and professionals together from across of ideas, he gathered strategic as well as tactical
Asia, Africa, Europe, and North America to inputs on management themes like ‘achieving a
discover the latest industry trends, explore truly lean culture’, ‘successfully implementing Lakshman RVS, Center Head – Hyderabad
the themes of productivity and innovation in sales and operations planning’, etc. delivering a lecture to the students of Anurag
supply chain and operations management and Undoubtedly, the forum gave an excellent College of Engineering at their Annual Day
understand industry best practices. opportunity to strengthen our knowledge function on the industry expectations, how the
Some of the eminent speakers present at the repository, network with fellow professionals, students need to gear up to meet the same and
conference were Eric Schaudt, Chairperson – generate visibility and explore business the importance of team work
APICS Board, Abe Eshkenazi, CEO – APICS, opportunities.
6 May 2011

3. i5 - iNFORM, iNQUIRE, iNVIgORATE, iNITIATE, iNVOLVE...
Green Room Heroes
Subsequent to the launch of the appraisal,
the team used all modes of Internal
Communication to drive employees and
respective managers to complete the
appraisal as per schedule. Post closure of the
appraisals through PACE (PeopleSoft), the
team generated final ratings in co-ordination
with leaders in Tower, CoE and Enabling
Teams. Post review by the management the
increment inputs were finalised. Throughout
this, the team was simultaneously working on
facilitating promotion reviews. All these inputs
were then used to generate the appraisal
letters for employees across Grades A1
to A5.
One of the greatest challenges the team
O
ne of the key messages of our budget and timelines. As a first step, the team faced was to ensure that the employees and
CEO is to cultivate a performance- underwent meticulous planning of appraisal managers complete the appraisal on time.
driven culture that rewards results. activities as well as the related timelines and Due to the delays in completion, the team
The Performance Appraisal Team with their published the same to the organization, worked over many weekends to ensure that
outstanding performance manifested this emphasizing on strict adherence. the appraisal letters are still issued on time.
value in true spirit. The team comprising This was followed by a train-the-trainer An additional challenge was that most of
Alok Kumar, Asha Pundir, Pawit Pawar and comprehensive workshop on “Effectively the members in this team are new; but with
Sushir Bhatia under the able guidance and Managing Performance” conducted by proper planning and perseverance, the team
leadership of Vijay TS drove the April 2011 an external faculty. It laid the foundation was able to deliver what was committed.
appraisal process in India and steered of generating the right understanding and In the words of Vijay TS, Head – Talent
it towards successful completion. Hearty approach towards performance management Management, “Due to the combined efforts
Congratulations to the team! across all levels of leadership. This was then and dedication of the team we were able to
The entire process involved manifold funnelled down to all levels of management. issue letters on time inspite of delays at all
activities right from planning till execution The respective HR teams then conducted levels. This has happened for the first time
involving multiple iterations, rigorous follow- process orientation sessions across locations in 5 years.”
ups, employee mobilization, synchronisation to familiarize managers and employees alike - Ebha Agarwal,
with the leaders and strict adherence to with the appraisal process flow at Birlasoft. Global Marketing
Rewards and Recognitions: Salesperson of the Month
A challenge that the US Geo took was
to have a "Sehwag-like start" in terms
of the revenue accomplishment instead
of the historic "Hockey Stick" finish.
We celebrated the victories of two of
our "opening batsmen" for this year.
Joseph Puthenparampil Rahul Kapoor
'Salesperson of the Month' for April ‘11 'Salesperson of the Month' for May ‘11
6 July 2011