2. 22
09:30 – 10:00
Yes we care: Miele Belgium's road towards proactive customer care
Pieter Tillon, head of Customer Contact Center at Miele
10:00 – 10:30
Dos & Don’ts: learn from the market leaders
Geert Wullaert, partner at bluecrux
10:30 – 11:00
Discussion & Closing
09:00 – 09:30
Discussion & Break
08:30 – 09:00
Reorganizing customer service for original equipment manufacturers (OEMs) within a European market
Christophe de Valroger, vice-president Original Equipment at Bridgestone EMEA
08:00 – 08:30
Bringing more value to customers with less
Koen Jaspers, Partner at bluecrux
Agenda
7. Doing more with less
Collaboration &
VAS
Order
To
Cash
Case
Management
Order
to
Invoice
Case
Management
Collaboration
& VAS
Case
Management
Order
to
Invoice
Col. & VAS
20%
10%
70%
100% CS Cost
SalaryOfficeTelephony,…
Tomorrow?Today
8. SERVICE
DIFFERENTIATION
COLLABORATION
MODELS
Levers towards offering MORE … with LESS
CUSTOMER
INTERACTION
CONNECTVITY
& INTEGRATION
CUSTOMER
VISIBILITY
FRONT-OFFICE/
BACK-OFFICE
PERFECT ORDER
EXECUTION
Collaboration &
VAS
Order
To
Cash
Case
Management
CUSTOMER
ANALYTICS
CUST. PROFIT. &
SEGMENTATION
• Touchless orders
• DIY Portals
• EDI/… Integration
• Mobile access
• Multi channel
• …
• Telephony + CRM
• Menu/Routing & CS
Org
• CSR Soft Skills
• Workforce planning
• …
• VMI, CPFR, …
• Joined improvement
programs
• Shared value
• …
• E2E visibility
• Promise reliability
• Track & trace in fine
distribution
• Integration with LSP,
carriers, …
• …
• FO/BO Levels
• Vertical (E2E) vs
Horizontal (layer)
• Location strategy
• Standardization
• CSR Motivators
• Internal interactions
• …
• Allocation management
• Back order
management
• Collaboration maturity
level
• SLA’s
• …
• Process standardization
• Data reliability
• Internal collaboration
• KPIs (Perfect Order
Proxy, …)
• …
• Cost vs value
• Value vs potential
• NPS
• …
• Customer journey
mapping
• Pro-active and reactive
tracking of KPIs
• …
9. Select the Top3 levers potentially offering the biggest benefits to your organization?
10. Amazon just raised the bar for all of us
Customer Visibility & Interaction - The start of a new journey in customer satisfaction
11. CUSTOMER
VISIBILITY
Making promises beyond physical stock
“A promise is a promise & a sale is a sale”
Local DC Central DC Manufacturing
Customer
1 2 3
4
5
Physical
Stock
Planned
Replenishment
ProfitableTo Promise
Product
Substitution
Capable to
Promise
13. # bluecrux
Reorganizing customer service for original
equipment manufacturers (OEMs) within a
European market
Christophe de Valroger,
Vice-President Original Equipment
at Bridgestone EMEA
14. Reorganizing customer service for Original
Equipment manufacturers (OEMs) in Europe
Christophe de Valroger, VP Original Equipment, Bridgestone EMEA
September 20th 2017
35. Contact Center @Miele
35
CC Infrastructure
CC Standards
Resource
Skill
Age
nt
Agen
t
Agen
t
Agen
t
Expert
Agent
Skillset
/ Agent
x
Con. Service req. x x x x - -
Con. Sales req. - x - x - -
Con. Info req. - - x - x -
Con. Complaint
placem.
- x x x x -
Club Service req. x x x x x -
Club Sales req. - - x x - -
Club Info req. - x - x x -
Club complaint
placem.
- - x x x -
Dealer Service req. - x x x x -
Dealer Sales req. - - x - - -
Dealer Info req. - - - - x -
Dealer Complaint
placem.
- - x x x -
Prof. Service req. - - - x - -
Prof. Sales req. - - - - - -
Prof. Info req. - - - x x -
Prof. Complaint
placem.
- - - x x -
Resource Management (Skill levels Tier 1 & Tier 2)
CC Channels
Professional customersDomestic DealersConsumer
Service request (front
outsourced/ back not)
Sales request - Appliances
Information request
Complaint placement
Business transactions
@
+ social
media
@
@
IVR/emailclassification
Finance
HR
Sales
Service
OtherMieledepartments
Others
Switchboard
Sales request – Spare
parts/accessories
36. “No hassle” vs “Premium”
36
Source: Discipline of market leaders,
Treacy and Wiersema
37. “CS excellence” – Not only about digitalization
37
Consumer behaviour changes: more and more the consumer decides and companies (and their employees)
need to adjust (“organizational change”)
Answer to the need of the consumer
DYI-trend: what customers can do online themselves ,we do not have to do ourselves (“Digitalization”)
Free up resources for “premium” activities
Consistency in quality is key, accross all channels, processes (“Touchpoint Integration”)
Create a consistent brand image
Employees need to be involved in the strategy and changes it brings, understand what they can do achieve
the mission of our company and what Miele expects of them (“KPI setting”)
Motivate the employee to go along in the change and go the extra mile
Digitalization alone won’t get you there…
39. Process digitalization – Examples @Miele
39
Order-To-Cash:
- Portals, EDI connections
- gATP (with visibility on production planning)
Orderdesk will no longer take orders but will troubleshoot and provide pro-actively solutions for
the issues that might pop up
Service-To-Repair:
Appliance “remote assistance”
Regular “service order intake” will no longer be needed
Complaint-To-Solution:
Omni-channel tooling in contact center
SAP CRM combined with Genesys (routing of calls, emails, chats, video chats, social
media events and state-of-the-art reporting real-time and historical)
Digitalization
“frontoffice”
Digitalization
“backoffice”
40. Process digitalization – Consequences
40
Frontoffice work (and broader all “no hassle” service) will in the future not require
any human intervention
If you need human intervention, it must be efficient and the people must know
where to find what info (preferably all-in 1 place)
Profiles working in CS will need other skills
Analysis, case mgmt, pro-activity
Digitalize your frontoffice and leverage your human capital through well managed
case management
42. Outsourcing – Scope at Miele Be(NeLux)
42
CC Infrastructure
CC Standards
Resource
Skill
Age
nt
Agen
t
Agen
t
Agen
t
Expert
Agent
Skillset
/ Agent
x
Con. Service req. x x x x - -
Con. Sales req. - x - x - -
Con. Info req. - - x - x -
Con. Complaint
placem.
- x x x x -
Club Service req. x x x x x -
Club Sales req. - - x x - -
Club Info req. - x - x x -
Club complaint
placem.
- - x x x -
Dealer Service req. - x x x x -
Dealer Sales req. - - x - - -
Dealer Info req. - - - - x -
Dealer Complaint
placem.
- - x x x -
Prof. Service req. - - - x - -
Prof. Sales req. - - - - - -
Prof. Info req. - - - x x -
Prof. Complaint
placem.
- - - x x -
Resource Management (Skill levels Tier 1 & Tier 2)
CC Channels
Professional customersDomestic DealersConsumer
Service request (front
outsourced/ back not)
Sales request - Appliances
Information request
Complaint placement
Business transactions
@
+ social
media
@
@
IVR/emailclassification
Finance
HR
Sales
Service
OtherMieledepartments
Switchboard
Sales request – Spare parts
43. Process of outsourcing
43
Contract mgmt.
and evaluation
•Renewal or end contract
Implementation
•Transfer of activities
Partner
selection and
contract
negotiation
•Contract and transition
plan
Define
alternatives and
feasibility
•Business cases
•High level planning
•Go/no go decision
Determine
outsourcing
policy (decision
criteria)
•Determination of scope
and possible scenarios
44. Benefits Outsourcing
1. Use of knowledge management system, where information now is dispersed in documents and systems.
2. Coaching/QM measured and frequent: Better QM at outsourcer.
3. Full accountability of operations enhances quality, first time right rate and cost to serve.
Quality
1. Web care solutions, multi channel technology available at outsourcer.
2. New ways of working which can be implemented better, faster and cheaper. Using the newest technology / customer
channels and experience (sales, web care customer support).
3. Best practices in online vs. telephony in future with website support: Marketing / IT international.
Technology
1. Lower direct costs (hourly rate) and efficiency because of economies of scale at outsourcer.
2. Savings on workplace costs (investments in furniture, energy, cleaning etc).
3. Budget becomes in greater degree variable compared to current state.
4. Savings on staff costs (employees and overhead such as HR and IT).
Costs
1. Duplication of systems: increasing amount of systems and processes to deal with.
2. Full availability of tested processes (QM, traffic, forecasting etc.) compared to minimal current state.
3. Full IT support, also when opening hours are extended.
Reduce
Risks
45. Lessons learned
45
Outsource what is considered as “No hassle” service, not “Premium” service
If you want to make it premium, do it yourself (or pay the “premium”)
10% of the cases are transferred to “backoffice”
Continuous mgmt attention is still needed (to keep the 10%)
Outsourcing increases flexibility and customers love it
46. Conclusion
46
If you cannot digitalize yet and consider outsourcing, outsource the “no hassle”
part of your CS organisation
Digitalize your frontoffice and leverage your human capital through well
managed case management
48. 1. Standardize and Consolidate CS operations at the same time
2. Challenge all activities except Legal and Regulatory
3. Business case for standardization is not obvious, look for the case of not standardizing
SSS Rule = Standardize, Standardize, Standardize
Long-term total cost of
ownership
Implementation cost and
speed of digitalization
(touchless orders, ... )
KPIS and Reporting, speed of
innovation and improvement
49. To what extend are your current CS Operations standardized ?
50. FO/BO ? Nice concept but look for the edges !
100% FO 100% BO50% FO
50% BO
Operations
Efficiency
E2E Disruption
Collaboration with Stakeholders
51. To what extend are your CS Operations organized in a FO/BO Model ?
52. Manage you employee’s confidence zone/border
Process/System
improvement projects
Organizational
Transformation Projects
(incl. Layoffs)
Employee Comfort Zone
53. Manage Resources
Capacity
Manage Resources
Capacity
Manage Knowledge
Transfer
Managing the transformation of CS Operations
Support SURVIVORS
Support LAYOFFS
Manage Consultation
Communication
Support STAFF
The Hard Side
The Soft Side
Union Consultation
Process
Employee
Consultation Process
Transition towardsTO-BE Organization
Layoffs & Survivors are
individually identified
Impacted Operations are
aware of ongoing
Consultation Process
Manage Consultation
Communication
54. The symptoms …. And the remedies
Manage Consultation
Communication
Manage Resources
Capacity
Manage KnowledgeTransfer
Support STAFF
Support LAYOFFS
Support SURVIVORS
The Symptoms The Remedies
Synchronized Com./OneVoice
Uniform Message
Q&A Document
Layoffs as buffer
Increase Capacity
ContinuousWatch
Describe SOP, SLA,WI
Capture Experience
Run parallel
Chaos
Unfounded Expectations
Leaks
Rumors
Sick Leave/Early Leave
Business Continuity
Service Level
Rebuild Relationship/Trust
Lost Experience
Lost Cust. Habits
Answer questions Consistent
Accurate
Questions and turmoil
Shock, Fear, Uncertainty
Anonym. Com. System
Process for escorting out
Inform/Support/Direct
Grieving process
Shock, Anxiety
Anger
One-on-one meetings
Inf./Com./Motiv./Appreciate
Post layoff teambuilding
Survivor Syndrome
Insecure, Distrust
Frustration
Absences
Consistency
How to ?
Unsecured
↓Self-Esteem
Guilt
TEMPs
Walk Flows
What/Why
One-One/
Escort
Appreciate
55. What are the Top3 most difficult aspects to manage in such a transformation ?