Making Sure that Your Purchase Processes are an Enabler and Not a Hindrance. Thoughts on Purchase-to-Pay and success factors to make it "lean".

1. Making Sure that Your Purchase Processes
are an Enabler and Not a Hindrance
Bertrand Maltaverne
Tools & Processes Manager
Non Production Purchasing EMEAS
Schneider Electric

5. From fragmented P2P...
Purchase
Pay

6. To integrated P2P...

7. How

9. #1 – Fix our upstream
processes
#2 – Understand how we
connect
#3 – Have company wide
adoption

11. Spend management
from an organizational
point of view.
NPP EMEAS
Central
Team acting
as a
competency
center.

12. Spend management
from an organizational
point of view.
Country
Teams
acting as a
local shared
service.

13. Central Team
Local Team
Sourcing strategy
Deployment of regional /
worldwide projects
Regional negotiations /
projects
Local negotiations / projects
Interface with local
stakeholders
Resource for local teams as
experts
Procurement
Productivity & Customer Service

14. Spend management from a process & solution
point of view. Does
one size fits all?

16. Select the right tools for the right needs!
eProcurement
P-Card
Credit card
Self booking tool
Standard
Custom
Recurrent
Spot

17. Select the right tools for the right needs!
eProcurement
P-Card
Credit card
Self booking tool
Standard
Custom
Recurrent
Spot

20. ERP
S

21. “
Out of
invoices we process,
are not related to a PO.
”
- Anonymous CFO

23. % of invoices with a Purchase Order
70%
50%
80%

24. Nb of invoices
processed / hour
100
% of invoices
with a PO

25. Wich data serie
represents entities
with
eProcurement?

27. Well...

29. Adoption from recognition... (or not...)

31. Process
Tools
No PO / No Pay
Best of breed
Goods receipts
Cloud
3-Way match
Integrated suite
...
...

32. Pitfall of designing tomorrow’s “systems”…

34. Shop
Approve
Order
Receive
Pay

35. Shop
Approve
Order
Receive
Pay

36. Shop
Approve
Order
Receive
Automated
Goods Receipts
for line items
below €500!
(Following 6 sigma done on invoice disputes)
Pay

40. Integrated Purchase-to-Pay

41. Not only for them... For us too!

45. Thank you!
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