1. Student Daily Attendance
Adapted from 5/19/2012 Summer Institute presentation
Summer Learning Project
1

2. Summer Learning Project
Summer Institute for
teachers & partners.
On-site planning
scheduled by
partnerships. SLP IMPLEMENTATION
-NIOST, RAND evaluations underway
Partnerships hire final -Partnerships complete daily student
teachers, submit final attendance, BPS personnel timesheets via Dropbox
SLP consent forms.
May June July August Sept
Partnerships -Sites complete:
submit final funding and
Partnerships
expense tracker;
submit 1st work plan.
Ongoing, “on-call support” from data collection
draft of work Signed
BASB, BPS, PEAR, & other template
plan plus MOUs
centralized vendors. July 20th
budget. MOUs passed in.
“save the date” session included. -BPS administers
developed.
fall predictive
BPS administers “end
of year” spring 2
benchmark

3. Let’s first start with Dropbox. Dropbox is a system that allows users to share files on their
desktops with each other without emailing files back and forth. Also allows users to share files
between computers (such as your home computer, work computer, cell phone, etc.)
Person keeping attendance (see job descriptions, and roles/responsibilities template in your
work plans) should visit Dropbox.com to sign up (it’s free), and download the tool.

4. Once you download the Dropbox tool, it will
appear on your desktop.

5. The designated individual will receive an e-mail through Dropbox (initiated by David
McAuley, BASB) instructing them that David wants to share a folder with them. This folder
will be named along the lines of “Tenacity Attendance,” “IBA Attendance,” “Hale Reservation
Attendance” etc.
Designated individual will click on invitation link (circled in red) and be directed to Dropbox
website.

6. At Dropbox web site, sign in.

7. Once signed in, accept the shared invitation.

8. ….and you will officially have the file in your Dropbox on your desktop (see
notifications circled in red)

9. Now go back to your desktop icon, and the shared file will be in there. The
designated individual and David McAuley now share the file on their desktops.

10. Open the Dropbox folder on your desktop, & the shared file will be in there.
The designated individual and David McAuley now share the file on their
desktops.
Save the attendance tracker to the same Dropbox folder as you update it over
summer.

11. • Why are we using Dropbox?
– Benefits:
• you and BASB/BPS have access to the same file; don’t have to e-
mail back and forth.
• When you update, BASB/BPS see it.
• BASB/BPS can monitor attendance in real time.
• Utility: You can update on desktop even w/o internet access.
When you get back to internet access, the file will automatically
update when your computer reaches a server.
– Downside: BASB/BPS and you can’t be in same file at
same time, so BASB/BPS won’t enter file during weekdays
during normal working hours to ensure we don’t corrupt
the file. BASB/BPS will attempt to designate a time each
week when we go into file to check (Monday at 5:30
pm, for example). BASB/BPS will announce this.