Do you have trouble staying focused on the task at hand? Have you ever made it to 11AM and realized the only thing you have accomplished is reading emails and checking up on Twitter? If so, you may just need to introduce some simple hacks into your lifestyle. I'll discuss some very easy to implement tips and tricks that can help jolt you from feeling unproductive and wandering through your day to a more focused and "in control" lifestyle.
19. “
Here’s how I define “stuff:” anything you have
allowed into your psychological or physical
world that doesn’t belong where it is, but for
which you haven’t yet determined the desired
outcome and the next action step.
-David Allen, Getting Things Done, pg. 17
Tuesday, October 15, 13
20. HOW GTD WORKS
Source: http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done
Tuesday, October 15, 13
21. HOW GTD WORKS
•
Identify the stuff in your life
Source: http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done
Tuesday, October 15, 13
22. HOW GTD WORKS
•
Identify the stuff in your life
•
Get rid of the stuff that isn’t yours or that you don’t need
Source: http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done
Tuesday, October 15, 13
23. HOW GTD WORKS
•
Identify the stuff in your life
•
Get rid of the stuff that isn’t yours or that you don’t need
•
Create a “right place” that you can trust
Source: http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done
Tuesday, October 15, 13
24. HOW GTD WORKS
•
Identify the stuff in your life
•
Get rid of the stuff that isn’t yours or that you don’t need
•
Create a “right place” that you can trust
•
Put your stuff in the right place, consistently
Source: http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done
Tuesday, October 15, 13
25. HOW GTD WORKS
•
Identify the stuff in your life
•
Get rid of the stuff that isn’t yours or that you don’t need
•
Create a “right place” that you can trust
•
Put your stuff in the right place, consistently
•
Do your stuff in a way that honors your time, energy, and context
Source: http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done
Tuesday, October 15, 13
26. HOW GTD WORKS
•
Identify the stuff in your life
•
Get rid of the stuff that isn’t yours or that you don’t need
•
Create a “right place” that you can trust
•
Put your stuff in the right place, consistently
•
Do your stuff in a way that honors your time, energy, and context
•
Iterate and refactor
Source: http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done
Tuesday, October 15, 13
29. PROJECTS
•
•
Tuesday, October 15, 13
A project is any outcome that requires more than one action step
Many things we would capture on a “To Do” list are actually projects
30. PROJECTS
•
•
Many things we would capture on a “To Do” list are actually projects
•
Tuesday, October 15, 13
A project is any outcome that requires more than one action step
Failure to break down a project into actions leads to anxiety
32. NEXT ACTION
•
Next action: “the next physical, visible activity that needs to be engaged in, in order to move
the current reality toward completion.” -Getting Things Done, pg. 34
Tuesday, October 15, 13
33. NEXT ACTION
•
Next action: “the next physical, visible activity that needs to be engaged in, in order to move
the current reality toward completion.” -Getting Things Done, pg. 34
•
Tuesday, October 15, 13
Break every project down into a set of actions that need to be done to complete it
34. NEXT ACTION
•
Next action: “the next physical, visible activity that needs to be engaged in, in order to move
the current reality toward completion.” -Getting Things Done, pg. 34
•
•
Tuesday, October 15, 13
Break every project down into a set of actions that need to be done to complete it
Determine next actions for every project
37. CONTEXT
•
•
Tuesday, October 15, 13
A context defines the tools, equipment, or location available at a given moment
Examples of straightforward contexts: @Office, @Computer, @Grocery Store
38. CONTEXT
•
•
Examples of straightforward contexts: @Office, @Computer, @Grocery Store
•
Tuesday, October 15, 13
A context defines the tools, equipment, or location available at a given moment
Contexts can be more abstract, which is often necessary in today’s resource rich world
61. POMODORO TECHNIQUE
•
•
Tuesday, October 15, 13
Planning - Decide the day’s activities at the beginning of the day
Tracking - Figure out how long things are taking
62. POMODORO TECHNIQUE
•
•
Tracking - Figure out how long things are taking
•
Tuesday, October 15, 13
Planning - Decide the day’s activities at the beginning of the day
Recording - At the end of the day, compile some data
63. POMODORO TECHNIQUE
•
•
Tracking - Figure out how long things are taking
•
Recording - At the end of the day, compile some data
•
Tuesday, October 15, 13
Planning - Decide the day’s activities at the beginning of the day
Processing - Transform the data into meaningful information
64. POMODORO TECHNIQUE
•
•
Tracking - Figure out how long things are taking
•
Recording - At the end of the day, compile some data
•
Processing - Transform the data into meaningful information
•
Tuesday, October 15, 13
Planning - Decide the day’s activities at the beginning of the day
Visualizing - present the information such that it facilitates understanding
68. POMODORO TOOLS
•
A kitchen timer: the Pomodoro
•
A To Do Today Sheet
•
Tuesday, October 15, 13
Contains a prioritized list of things to do today
69. POMODORO TOOLS
•
A kitchen timer: the Pomodoro
•
A To Do Today Sheet
•
•
Tuesday, October 15, 13
Contains a prioritized list of things to do today
Also contains a section of Unplanned and Urgent Activities
70. POMODORO TOOLS
•
A kitchen timer: the Pomodoro
•
A To Do Today Sheet
•
•
•
Tuesday, October 15, 13
Contains a prioritized list of things to do today
Also contains a section of Unplanned and Urgent Activities
A Records Sheet - contains a list of tasks and the number of Pomodoros to complete
73. POMODORO BASICS
•
•
Tuesday, October 15, 13
A Pomodoro is an uninterrupted period of focused work, typically 25 minutes
Each Pomodoro is followed by a break (5 minutes or 15 minutes after 4th Pomodoro)
74. POMODORO BASICS
•
•
Each Pomodoro is followed by a break (5 minutes or 15 minutes after 4th Pomodoro)
•
Tuesday, October 15, 13
A Pomodoro is an uninterrupted period of focused work, typically 25 minutes
A Pomodoro is Indivisible - there is no half or quarter Pomodoro
75. POMODORO BASICS
•
•
Each Pomodoro is followed by a break (5 minutes or 15 minutes after 4th Pomodoro)
•
A Pomodoro is Indivisible - there is no half or quarter Pomodoro
•
Tuesday, October 15, 13
A Pomodoro is an uninterrupted period of focused work, typically 25 minutes
A Pomodoro Must Ring - once started, you must finish the Pomodoro for it to count
76. POMODORO BASICS
•
•
Each Pomodoro is followed by a break (5 minutes or 15 minutes after 4th Pomodoro)
•
A Pomodoro is Indivisible - there is no half or quarter Pomodoro
•
A Pomodoro Must Ring - once started, you must finish the Pomodoro for it to count
•
Tuesday, October 15, 13
A Pomodoro is an uninterrupted period of focused work, typically 25 minutes
Protect the Pomodoro - Do whatever necessary to ensure a successful Pomodoro