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Librarians Versus the Machine:
- 1. Librarians Versus the Machine: Leveraging Faculty Relationships to Increase Open Access Participation International Conference on Arts and Humanities 23 September 2016 Caitlin A. Pike, MLS, AHIP Bronwen K. Maxson, MLIS
- 2. Open Access “By 'open access’ to this literature, we mean it’s free availability on the public internet, permitting any users to read, download, copy, distribute, print… the full texts of these articles…. or use them for any other lawful purpose, without … barriers other than those inseparable from gaining access to the internet itself. The only constraint on reproduction and distribution, and the only role for copyright in this domain, should be to give authors control over the integrity of their work and the right to be properly acknowledged and cited.” Budapest Open Access Initiative (BOAI, 2000)
- 3. Overview • What is the IUPUI OA Policy? • How has it been implemented? • How are librarians involved? • Policy participation by the numbers • How you can participate
- 4. IUPUI Open Access Policy, 7 Oct. 2014 (Key Features) • Harvard (2008) model policy adopted by 94 North American institutions, including: MIT, Kansas, Duke, California, etc.; • Opt out for any reason or no reason; • Scholarly articles by IUPUI authors and co-authors (not monographs, book chapters, or creative works); • Honors current IU intellectual property policy; • Authors retain rights; • Nonexclusive permission to share at IUPUI ScholarWorks (institutional repository); • Author’s accepted manuscript (“post-print”), usually not the publisher’s PDF; and • Authors choose: opt out / share / upload, but embargo: https://openaccess.iupui.edu/
- 6. Implementation model (Phase 2) Librarie s identify articles Article is OA Article is Not OA Libraries request manuscript from campus author ScholarWorks archived per copyrights Opt Outs recorded per direction or by default Libraries request manuscript for NIH PAPDoes article have federal funding? Libraries facilitates manuscript submission to NIHMS Manuscript archived per author’s direction OA = Open Access NIH = National Institutes of Health PAP = Public Access Policy NIHMS = NIH Manuscript Submission System
- 7. Proposed workflow for liaisons Center for Digital Scholarship (CDS) staff runs a weekly database search in Scopus CDS staff sends email to liaison with faculty members’ citations Liaison customizes a template email to send to faculty requesting manuscript Liaison forwards manuscript to CDS staff at: oapoicy@iupui.edu Faculty sends manuscript to the liaison (or opts out
- 8. CDS staff responsibilities CDS staff fills out a spreadsheet with document’s metadata Document is cleaned, formatted, and uploaded with metadata to ScholarWorks (IR) CDS staff sends an email to faculty and copies liaison
- 9. Full name Campus Google Scholar search PubMed search Scopus search GS profile? Notes Schultz, Jane IUPUI author: “jane e schultz” Schultz JE[Author] Indiana Schultz, Jane E. No Publishes in Literature and Medical Humanities Discovering Citations in the Humanities Tips: • Set up alerts in Google Scholar, PubMed, and Scopus; • If faculty have a Google Scholar profile, follow them; and • Search about 10 authors at a time in Google Scholar.
- 10. Preparing (some) metadata in Word Librarian’s tasks: • Check the Title and Author field in the document’s Properties in Microsoft Word; • Convert document to PDF; • CDS staff does the rest of the metadata work
- 11. Questions from faculty Doesn’t this violate copyright? What about impact factor? How will others know page numbers if they are not citing from the published PDF? I have most of the PDFs; do you want me to attach them, or is it easier to extract them from your databases? Will my publisher allow me to archive my book chapter? What do I do when images are separate files from the text?
- 12. Outcomes: Jan 2015 – March 31, 2016 (https://scholarworks.iupui.edu/handle/1805/3272) 1,401 articles deposited in ScholarWorks 190 default “Opt Outs” 37 direct “Opt Outs” 45 articles notified of NIH compliance needs 4 waivers requested by publisher (American Roentgen Ray Society)
- 13. 1,401 OA Policy Articles--Deposits by School IUSM Science Law Nursing FSPH E&T SLA SOIC SPEA IUSD Library SHRS PETM IUSW Kelley
- 14. OA Policy Participation Rate: 47% Direct Opt Outs 10% Default Opt Outs 53% Deposits 37%
- 15. IUPUI in Comparison Campus Deposits/Articles Published (Scopus) MIT 55% Rice 46% IUPUI 43% (1,401/3,286) Rhode Island 38% Duke 28%
- 16. OA Policy as a Liaison (Jan.1, 2015-Dec. 31, 2015) 77 Publications by 39 Faculty Members 44% Faculty Response Rate (n=34) 29% Articles Deposited (n=22) 34 22 43 0 10 20 30 40 50 School of Nursing Email Response Deposit No Response
- 17. Global Impact As of 23 Sep 2016: 3,252,179 downloads 1,495,505 views from over 190 countries Image date 5 Apr 2016
- 19. Make your scholarship open Why • Increase your impact through a higher citation count; • Share with the world to make it a better place; How • LOCKSS – “Lots of copies keeps stuff safe”: self-archive your manuscripts in many places; – institutional repository, your website, Mendeley, Academia.edu, etc. • Publish in fully open access journals, i.e. PLOS; • Go Green (publish your manuscript) if you can’t afford Gold (pay to publish OA outright); • Support OA efforts on your campus, especially in tenure process; • Assign OA readings in class; and • Encourage students to publish OA.
- 20. Questions? Thank you for attending!
Notes de l'éditeur
- C:
- C: OA is free access to the full text of articles on the public internet. Green OA is the practice of making author’s manuscripts, both pre- and post-prints, to their published articles available online. It is free to both authors and readers. These librarians sent emails to their faculty members requesting the final, pre-publication manuscript for archiving in ScholarWorks. The authors were encouraged to reply to the email with the manuscript attached, though they were also given instructions on how to upload the file themselves via ScholarWorks. For the citations found in SCOPUS whose subject areas did not correspond to a librarian in the charter group, the CDS sent a generic email requesting the manuscript, which was not tied to any specific person but the Library as a whole. We compared the rate of response between the two types of communication.
- C:
- C: We got a faculty email list and sent an email about the Policy to all faculty, and sent postcards to their on-campus mailboxes. Our rate of return was very low. We also visited our liaison areas (schools, departments, programs) to talk about the policy
- C:
- C: ScholarWorks = Institutional repository
- B: After the policy passed, I worked with a few faculty members who were up for tenure and promotion and wanted to have [alternative] citation counts included in their [tenure application], which is a service we provide. However, many faculty had questions… We put FAQs on our website, but we are dealing with a culture shift and faculty are uncomfortable with change.
- C:
- B: According to Stephen DiGuilio, the ICOAH conference chair, “This conference asks the question: how can we join forces to cultivate the creativity and courage to forge a path to a more peaceful future?” Open Access publishing and the Open Access Movement is providing a very real path to a global exchange of knowledge that is more inclusive and far-reaching than the traditional publishing model. Indonesia, as of today, 15th: 28,788 downloads 3 of top 10 articles are humanities and social sciences http://ulib.iupui.edu/digitalscholarship/blog/oapolicy-short-report
- B: Providing open access to scholarship makes our world better for everyone, especially those who need it most and those who would otherwise never have access. As an instructor or researcher, think of creative ways you can incorporate OA in to your regular duties. As a scholar, be open to the idea of sharing your work with a worldwide audience that his hungry for information!