Currently certified to ISO9001? If you're thinking about integrating either ISO14001 or either safety certifications AS/NZS4801 or OHSAS18001 we have some helpful tips to make this process easy!
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10 tips for Systems Integration
1. 10 Tips for Systems
Integration
Are you certified to ISO9001 and want to add Safety &
Environment certification to your systems?
Its easier than you think
2. For companies that have an existing Quality Management
System (QMS) and wish to integrate either;
• Safety Management System (SMS), AS/NZS4801 or
OHSAS18001
• Environmental Management System (EMS)
We have prepared 10 tips to help you through this process!
Compass Assurance Services Pty Ltd | 1300 495 855 | compassassurance.com.au
3. Tip 1: Understand your existing QMS
Understand the existing QMS, its effectiveness, and how the
workforce perceives the system.
Ask yourself…
“Is the existing QMS documentation clear and workable?”
“Do employees believe that the system is helping the
company to achieve desired results?”
Compass Assurance Services Pty Ltd | 1300 495 855 | compassassurance.com.au
4. Tip 2: Clarify your scope
Ensure that the scope of the systems will be
consistent, that the systems will cover the
same;
facilities
products
activities
services
In particular, this will be an important issue if
third-party registration will be sought.
Compass Assurance Services Pty Ltd | 1300 495 855 | compassassurance.com.au
5. Tip 3: Establish a Cross Functional Team
Including, at a minimum, representatives from the
environmental, safety and quality functions to
determine the optimal approach to system integration.
Compass Assurance Services Pty Ltd | 1300 495 855 | compassassurance.com.au
6. Tip 4: Manage resistance
Manage resistance to change as needed. Some
employees and managers may be reluctant to change a
system with which they are already familiar and/or in
which they have important roles.
Compass Assurance Services Pty Ltd | 1300 495 855 | compassassurance.com.au
7. Tip 5: Understand
the Key
differences
Understand how SMS,
QMS and EMS differ in
purpose. While there are
many common
management system
elements, there are
elements of each system
that are unique.
Compass Assurance Services Pty Ltd | 1300 495 855 | compassassurance.com.au
8. In the case of SMS and EMS,
these include, for example;
• Risk identification,
• health issues,
• environmental aspects,
• communications,
• emergency preparedness
and response.
These differences must be
acknowledged and
accommodated within the
integrated management system
(the secret is working out what
not to integrate).
Compass Assurance Services Pty Ltd | 1300 495 855 | compassassurance.com.au
9. Tip 6: Update your Documentation
Modify system documentation as required (sometimes a staged
approach is beneficial).
Make sure you keep documentation clear and simple for all
employees to understand
Compass Assurance Services Pty Ltd | 1300 495 855 | compassassurance.com.au
10. Tip 7: Consider system integration
Consider whether to integrate procedures or keep them separate
on a procedure-by-procedure basis.
While integration can reduce the total number of procedures or
work instructions, it also can confuse the overall purpose of such
procedures, in some cases….
Compass Assurance Services Pty Ltd | 1300 495 855 | compassassurance.com.au
11. Tip 8: Employee Review
Review proposed changes with affected managers and
employees.
Compass Assurance Services Pty Ltd | 1300 495 855 | compassassurance.com.au
12. Tip 9: Train your Employees
Train managers and
employees on the integrated
system once the integrated
system documentation has
been prepared.
Compass Assurance Services Pty Ltd | 1300 495 855 | compassassurance.com.au
13. Tip 10: Internal Audits
Audit the integrated system and take actions as necessary.
Compass Assurance Services Pty Ltd | 1300 495 855 | compassassurance.com.au
15. What now?
Contact us for more information on everything certification on 1300
495 855
Want to learn more about certification? Download our free checklists
from the website
Or think you're nearly ready for certification? Request a Quick Quote
Compass Assurance Services Pty Ltd | 1300 495 855 | compassassurance.com.au