1. TIME
MANAGEMENT
Cathy Cousear
1Time Management

2. Time Management
• Definition: the management of time in order to
make the most out of it.
2Time Management

3. Lack of Time Management Causes:
• Failure to anticipate problems
• Poor organization
• Little time to plan
Inadequate Preparation
3Time Management

4. Common Time Wasters
• Being reactive- no planning
• Procrastination
• Frequent interruptions or distractions
• A non-effective organizing system
• Inability to say no
4Time Management

5. Time History
First Generation- Clocks, Watches
5Time Management

6. Time History
Second Generation- Calendar
6Time Management

7. Time History
• Third Generation- Personal Organizer
7Time Management

8. Time History
• Fourth Generation- efficient and proactive
8Time Management

9. Plan Your Day in Advance
• Take 30 minutes day to plan your day.
9Time Management

10. Task List
• Writing what you do increases your
productivity.
• It is a an inventory tool that serves as an
alternative to memory.
• ABC Method-tasks to be done within a day, a
week, a month
10Time Management

11. Pareto Analysis
• 80% of tasks can be completed in 20% of the
disposable time. The remaining 20% of tasks
will take up 80% of the time.
• It is recommended that tasks that fall into the
first category be assigned a higher priority.
11Time Management

12. Time Management Matrix
Urgent Not Urgent Status
1. Activities:
Crisis
Pressing problems
Deadline-driven projects
2. Activities:
Prevention, activities
Relationship building
Recognizing new
opportunities, planning
recreation
Important
3. Activities
Interruptions, some calls
Some mail, reports
Meetings, pressing
matters
Popular activities
Not Important
12Time Management

13. Built in Time for the Unexpected
• An emergency with the participants’
• Phone calls from families, programs, or
residence
• Emergency meetings
13Time Management

14. Control when Communication
with Others
• Incoming phone calls
• Outgoing phone calls
• Visitors
• Checking emails
14Time Management

15. FIT
• “Fit” allows us to maximize our productivity
given constraints.
• 15 minutes in your schedule
• It is more efficient to complete task that would
require 15 minutes
• Than complete a task that can be done in 5
minutes or 4 weeks.
15Time Management

16. POSEC
• Prioritize- time
• Organizing the family and finances
• Streamlining-work and chores
• Economizing-pastimes, socializing
• Contributing-social organizing
16Time Management

17. Suggestions
• Set realistic goals
• Prioritize
• Create an action plan
• Don’t give in to distraction
• Accomplish your goals
• Allow for some down time
• Smaller accomplishments=greater success
17Time Management

18. Mental Markers
• Make a list
• Pay bills all at one(if possible)
• Get an engagement calendar
• Keep a notebook by your bed
• Choose a day or night to do shopping
• Buy things in bulk
18Time Management