Presentasi Diskusi Meja Bundar Teknologi Pemilu Apa yang Dibutuhkan Pemilu Indonesia

1. Information Communication
Technology use in Mongolian Elections
Presenter: Tamir Zorigt
System Security Engineer
General Election Commission of Mongolia

2. Outline
• Brief introduction about Mongolia
• Reasons to use Automated Election System /AES/ in Mongolia
• The system requirements for AES selection
• About AES of Mongolia and its use in elections
• Lessons Learned

3. Part I Brief Introduction about
Mongolia

4. Brief information about Mongolia
Area: 1.5 mln. sq. km
Population 3 million.
Political system: Parliament (76 seats)
Administration: Capital city (Ulaanbaatar)
21 aimags (province): an aimag is the first-level administrative subdivision.
340 soums (subprovince): soum is the second level administrative subdivision
of Mongolia.
The capital city Ulaanbaatar is divided in 9 districts

5. Part II Reasons to use
Automated Election
System in Mongolia

6. What was the reasons to use AES in Mongolia
Previously, the election organization
related procedures such as voter
registration, voting , vote counting was
conducted almost by traditional based
method (manual & paper based) which
have been somehow depended on
human operation.

7. What was the reasons to use AES in Mongolia
The riot broke out on July 1st 2008
which was sparked by
allegations of fraud surrounding
the Parliamentary election held 3
days earlier.
Consequently 5 people were killed
and about more than 700 people
were arrested by police.

8. Part III The system requirements
for AES selection

9. The system requirements for voter registration system
• Online registered voters’ list
• voter registration system based on fingerprint

10. The system requirements for voting machine
• Able to conduct more than 1 elections simultaneously
• Secure ballot paper
• Backup Battery
• Off-line environment
• Offline report printing
• Make copy of ballot’s image files
• Result file transmission

11. How many options are introduced?
Miru Systems (South Korea)
Voter identification System
Touch-Screen Voting System
Election Systems & Software (USA)
Optical Scan Paper Ballot Systems
Dominion Voting Systems (CAN)
Image Cast Precinct (ICP)

12. Part IV About AES of Mongolia
and its use in elections

13. Parts of Automated Election System of Mongolia
1. Candidate registration system
2. Voter registration system
3. Election management system
A.Election event designer
B.Voting machine
C.Result tabulation system

14. An overview of Automated Election System procedures
Pre Election Election day Post Election
Ballot paper designing,
voting machine
configuration
Testing & Certification
Voter’s registration
Vote casting and counting
Report Printing and Result
Transmission to Central
Server
Ballot Image burning on
CD by the request from
observers
Result tabulation and Live Screening
Manual recounting up to 50% of the
polling stations
(by random selection, according
to the Election Law)
Election final result posting online
Candidates’ registration

15. Pre Election
Candidates’ registration
• Its works in Virtual Private Network environment (from
election district committees to central server)
• District committee staff sends candidate information
through web based application to our central server
• After finish candidate registration, they print sample
ballot paper from our CRS for proofreading purpose
• At the end they send stamped and signed sample
ballot paper image to GEC
Part 1 Candidate registration system

16. An overview of Automated Election System procedures
Pre Election Election day Post Election
Ballot paper designing,
voting machine
configuration
Testing & Certification
Voter’s registration
Vote casting and counting
Report Printing and Result
Transmission to Central
Server
Ballot Image burning on
CD by the request from
observers
Result tabulation and Live Screening
Manual recounting up to 50% of the
polling stations
(by random selection, according
to the Election Law)
Election final result posting online
Candidates’ registration

17. Pre Election
Ballot paper designing,
voting machine
configuration
• It works in offline environment
• It imports election related data from spreadsheet which
exported from CRS
• It makes design of ballot paper
• It does voting machine related configuration such as
• Central server IP address
• Opening and closing passwords for polling station
managers
• Programming of magnetic key for poll worker
Part 3.A. Election event designer of EMS

18. An overview of Automated Election System procedures
Pre Election Election day Post Election
Ballot paper designing,
voting machine
configuration
Testing & Certification
Voter’s registration
Vote casting and counting
Report Printing and Result
Transmission to Central
Server
Ballot Image burning on
CD by the request from
observers
Result tabulation and Live Screening
Manual recounting up to 50% of the
polling stations
(by random selection, according
to the Election Law)
Election final result posting online
Candidates’ registration

19. An overview of Automated Election System procedures
Pre Election
Testing & Certification
• Technical test
• Logic Accuracy test
• Tests with parties and civil society organization
• “Certification working group” tests
• Data transmission test from each polling station

20. An overview of Automated Election System procedures
Pre Election Election day Post Election
Ballot paper designing,
voting machine
configuration
Testing & Certification
Voter’s registration
Vote casting and counting
Report Printing and Result
Transmission to Central
Server
Ballot Image burning on
CD by the request from
observers
Result tabulation and Live Screening
Manual recounting up to 50% of the
polling stations
(by random selection, according
to the Election Law)
Election final result posting online
Candidates’ registration

21. Election day
Voter’s registration
• Civil Registration Office prepares
voters’ list
• It works in offline environment
• Primary method is fingerprint based
registration (system shows voter’s
picture on the screen for observers)
• Secondary method is national ID card
based registration for emergency
(system gives additional signal and
shows voter’s picture on the screen
for observers)
+
+
Part 2 Voter registration system

22. • Register voter by fingerprint and
electronic ID card
• Provide a receipt to the voter that
authorizes the voter to receive a ballot
• Produce and Display statistical reports
• Print these reports every hour
+ +
Part 2 Voter registration system

23. An overview of Automated Election System procedures
Pre Election Election day Post Election
Ballot paper designing,
voting machine
configuration
Testing & Certification
Voter’s registration
Vote casting and counting
Report Printing and Result
Transmission to Central
Server
Ballot Image burning on
CD by the request from
observers
Result tabulation and Live Screening
Manual recounting up to 50% of the
polling stations
(by random selection, according
to the Election Law)
Election final result posting online
Candidates’ registration

24. Election day
Vote casting and counting
• It works in offline environment
• It has 2 different password for opening
and closing of polling (polling station manager
keeps it)
• It has magnetic key (poll worker keeps it)
• It has 2 memory card which sealed from
working group of certification ( it saves
ballot paper image file, vote count,
system log and configuration)
• It encrypts special data before save on
cards
• Every voting machine has unique ballot
paper
• It has preconfigured modem for result file
transmission purpose which connects
only to the protected network
Report Printing and Result
Transmission to Central
Server
Part 3b voting machine

25. ZERO report RESULT report
Part 3b voting machine

26. • Scan and identify ballot
• Count vote and save images in
memory
• Consolidate voting results
• Transmit voting result to central
server
Part 3.B. voting machine

27. Transmission of voting result
Only ONE central server
State total precincts 1896
Data transmitted by 5
different GSM, CDMA
and Satellite network

28. An overview of Automated Election System procedures
Pre Election Election day Post Election
Ballot paper designing,
voting machine
configuration
Testing & Certification
Voter’s registration
Vote casting and counting
Report Printing and Result
Transmission to Central
Server
Ballot Image burning on
CD by the request from
observers
Result tabulation and Live Screening
Manual recounting up to 50% of the
polling stations
(by random selection, according
to the Election Law)
Election final result posting online
Candidates’ registration

29. An overview of Automated Election System procedures
Ballot Image burning on
CD by the request from
observers
Provides copied image files to party observers.
- All scanned ballots formed in image.
- Bottom part of image file shows how ballot
scanned on ICP
Election day

30. An overview of Automated Election System procedures
Pre Election Election day Post Election
Ballot paper designing,
voting machine
configuration
Testing & Certification
Voter’s registration
Vote casting and counting
Report Printing and Result
Transmission to Central
Server
Ballot Image burning on
CD by the request from
observers
Result tabulation and Live Screening
Manual recounting up to 50% of the
polling stations
(by random selection, according
to the Election Law)
Election final result posting online
Candidates’ registration

31. Post Election
Result tabulation and Live Screening
Manual recounting up to 50% of the
polling stations
(by random selection, according
to the Election Law)
Part 3.C. report tabulation system

32. How many proofs left after use AES in Mongolian elections
• Voter registration database on registration computer
• Voter registration on paper
• Ballot papers
• Ballot image files (already provided to observers)
• Printed result tapes (already provided to observers)
• Manual recounting results of up to 50% of polling stations
• Encrypted result files on central server
• Tabulated result of election on central server (broadcasted live on TVs)

33. What is advantages of AES of Mongolia
• Fast Results
• Security
• Control and Reports
• Efficient Operations

34. Difficulties faced while using AES
● 300 out of 1998 polling stations are resided in a destination without mobile network:
- About 100 places were used satellite network which is costly because of the renting and installation fee.
Moreover, the installation takes long time.
- Rest of the polling stations were moved to another places where the mobile network is available
● Current ballot paper is much more expensive than the traditional ones /price before 6-12 cents, current 618-640 cents/
- In some cases it requires reprint the ballot paper, where misspelling of the names and needs to exclude the
candidate’s name from the ballot paper in relation with the violation of related law and regulation*
● The destination of the each polling station in countryside is far...
- The voting machine delivery always have been under the risk of damage of the equipment due to the bad road
condition in the countryside
- In some cases, polling staff and police officers were not able to vote due to the deployment away from their
registered polling stations

35. Part V Lessons Learned

36. Lessons Learned
Creation of electronic voter registration system (online, offline)
Mobile network coverage to be broadened (instead of using satellite network)
Selection of voting machine
Ballot paper based voting system (OMR and OCR)
SMS voting system
E-Voting system
Commercial or Open source
Public monitoring on the procedures of AES as open & transparent as it
possible
Less manual work on voting and counting procedures
Less disputes from any stakeholders on organization of elections

37. Thank you for your
attention