1. M&E Workshop Tamale 3-5th
September 2013
By Charlotte Torp Møller

2.  Horse Exercise – curtesy of MDF

3.  What can we learn form the story of the horse?
 How does the horse story relate to Project
planning and implementation?

4. ?

5.  A project is a series of activities aimed at bringing about
clearly specified objectives within a defined time-period and
with a defined budget.
A project should also have:
 • Clearly identified stakeholders, including the
 primary target group and the final beneficiaries;
 • Clearly defined coordination, management and
 financing arrangements;
 • A monitoring and evaluation system (to support
 performance management); and
 • An appropriate level of financial and economic
 analysis, which indicates that the project’s
 benefits will exceed its costs.
(Source: EC 2004)

6. Objective
OutputProject
Input
Outside factors affecting the input,
project and objective: economic,
socio-cultural.
Actors: Affecting and recieving from the
project. Beneficiaries, other ’projects’, partners,
target group..
(Adapted
from the
IOM
source:
MDF)

7. Policy setting
Identification
Formulation/
appraisal
Contracting/
Committment
Implementation
Final
Evaluation
Source MDF

8. Programming
Identification
Formulation
Implementation
Evaluation and
Audit
Source EuropeAid (EC)

9. This cycle highlights three main principles:
 1. Decision making criteria and procedures are
defined at each phase (including key information
requirements and quality assessment criteria);
 2. The phases in the cycle are progressive – each
phase should be completed for the next to be
tackled with success; and
 3. New programming and project identification
draws on the results of monitoring and evaluation
as part of a structured process of feedback and
institutional learning.
(Source EC 2004)

10.  At which stages in the project management
cycle should we include aspects of monitoring?
- Please elaborate on your answer and tell us
why.

11. Re-planning
Reporting
Impelmentation
and Monitoring
Implementation
and Monitoring
Regular review

12.  It is difficult to say monitoring without saying
Evaluation – but what is it – and how is it
differenct from monitoring?

13.  The systematic and objective assessment of an
on-going or completed project, programme or
policy, its design, implementation and results.
The aim is to determine the relevance and
fulfilment of objectives, development
efficiency, effectiveness, impact and
sustainability. An evaluation should provide
information that is credible and useful,
enabling the incorporation of lessons learned
into the decision–making process of both
recipients and donors. (OECD 2010)

14.  An evaluation is an assessment as systematic
and objective as possible. It will often involve
external consultants, where monitoring is often
internal. (own – after MDF and EC)
 Monitoring is ongoing
 Evaluation is a one-time event - a still picture.

15. MONITORING EVALUATION
 Clarifies Programme
Objectives
 Links activities and their
resources to objectives
 Translates objectives into
performance indicators
and sets targets
 Routinely collects data on
indicators and conpare
actual results with targets
 Reports progress to
managers and alerts
problems
 Analyses why intended
results were or were not
achieved
 Assesses specific casual
contributions of activities to
results
 Examins implementation
progress
 Explores unintended results
 Provides lessons, high lights
significant accomplishment
or programme potential and
offers recommendations for
imporvement.
(Source: 10 steps to RBM)

16.  EuropAid Project Cycle Management
Guidelines, 2004
 MDF training material
 OECD Glossery of key terms in Evaluationa dn
Results Based Management, 2010