Effective Use of Google by Chheda Sanjay Visanji

Effective Use of
1
Sunday, 11th October 2015

Your take away from this session ??
• Effective Search
• Alerts• Alerts
• Maps
• Gmail
• Secure Google Account
• Google Drive
CA Sanjay Visanji Chheda 2
• Google Drive
• Google Groups
• Google Docs

Google - Meaning

About.com DataparkSearch GoPubMed LexisNexis Onkosh StepStone
Accoona Daum Grokker Lexxe Open StrimOO
Alexa Demonoid Grub started LinkedIn OpenFTS Surfwax
Alibaba.com Dice.com Guruji.com Live Oracle SWISH
Alleba Dieselpoint Healia Lycos PBS provides Technorati
AllTheWeb Dogpile Home.co.uk Lycos PHP TEK
AltaVista dtSearch Hoovers MagPortal Picsearch TeraText
Amatomu EB Hot Mahalo.com Podscope Terrier
Ansearch Egothor HotBot Mamma Powerset TheFind.com
Answers.com eHow ht MapQuest PriceGrabber.com TheLadders.com
AnyWho.com Eluta.ca IceRocket Martindale.com PriceRunner ThomasNet
Apache Email IFAC.com MeSH Properazzi.com Topix
Araby Endeca's Incruit MetaCafe Rambler TorrentSpyAraby Endeca's Incruit MetaCafe Rambler TorrentSpy
AskJeeves Entrez Indeed.com MetaCrawler Realtor.com Torrentz
AskMeNow Eurekster Info.com MetaLib Recruit.net Trexy
AskWiki Ex.plode.us InfoSpace Michelin Rediff Trulia
Autonomy Exalead Inman Microsoft's RetailMeNot Turbo10.com
Baidu Excite iSearch Miner.hu Rightmove TVEyes
Bankersalmanac.com Excite isoHunt Mininova Rollyo Veveo
Bing Expert ixquick mnoGoSearch SAPNetWeaver Vivisimo
Bioinformatic Fast JavaScriptSearch.org Mobissimo.com SAPO Walla!
Bixee Finding Jexamples Monster.com Sciencenet Wazap
blinkx FindLaw JobPilot MSN Scirus Web
Bloglines FindSounds Jobs.pl Musgle search.aol WebCrawler
Blogperfect FlixFlux JobsDB Myriad Search.ch WebMD
Blogperfect FlixFlux JobsDB Myriad Search.ch WebMD
BlogScope ForSaleByOwner.com Jobserve MySimon SearchMedica Wikia
Brainboost FreeBookSearch.net Kartoo Najdi.si Sesam Windows
Btjunkie Funnelback Kayak Namazu Shopping.com Wink
business.com Galaxy Kelkoo Naukri.com Shopwiki Xapian
Canadian Genie KMLE Naver Shopzilla YaCy
Career Genie Koders NewsLookup.com Sidestep Yahoo!
ChaCha Géoportail Kompass Nextag SimplyHired.com Yandex
Cheatsearch.org GigaBlast Krozilo Nicado Singing YouTube
Clusty Go.com Krugle Northern Skoolz.org Zabasearch
Craig's gonzui Lawyers.com Nutch SpeechBot Zettair
Cuil goo Lemur Omgili Sphere Zillow
CV Google Lexis Onet Sphinx ZoomInfo

Did you know ? ? ? ?
• Google doesn’t recognize most special
characters like § ¶ ¥ £ € © ® ≅ ≠ √
• Google can search by Colour
≅
• Google can search by Colour
• Google can search with Voice Command
• Google can search by Images
• Google has upper cap of 10 words in search
• Google name was accident. Promoters wanted
• Google name was accident. Promoters wanted
to Register Googol – which means 1 followed
by 100 Zero

Did you know ? ? ? ?
• Google processes 2 million searches each
second
• 16% to 20% of queries that get asked every• 16% to 20% of queries that get asked every
day have never been asked before
• A single Google query uses 1,000 computers in
0.2 seconds to retrieve an answer
• Google's search index is more than 100 million
• Google's search index is more than 100 million
gigabytes in size. It would take 100,000 one-
terabyte personal drives to contain the same
amount of data

Google – What we will / wont cover
• No exact web address / web link
• Will cover only concept
Wont discuss Diff. Operating System / Needs• Wont discuss Diff. Operating System / Needs
• Will avoid showing live demo of slides
• Will discuss TOOL; Google not an end in itself
• Nothing other than linked to Productivity
• Not for any unethical purpose
• Not for any unethical purpose
• Will try to cover Smart Phones if time permits
• Will cover Safeguarding / Security

Google Product Family
Chrome Wallet
Gmail
Translate
Voice
Reader
Play
News
BloggerFinance
Translate
Google
Places
PlusYouTube
Offers
Calendar
Google
earth
Docs MapsDrive
Scholar
Image

Personalising Google
• Bored of Seeing
• Want to see your own name or your company
name in place of Google
• Visit www.goglogo.com
• Visit www.goglogo.com
• And have your own homepage like this

Personalising Google

Safe Search
• More than often, our own PC / laptop are
used by our family / kidsused by our family / kids
• Google search results unless protected, can
give some explicit, adult results
• To ensure Safe Search on your PC / laptop
• Go to
https://www.google.co.in/preferences?hl=en
https://www.google.co.in/preferences?hl=en

Safe Search

Power Saving through Google
• Almost 99% of one’s office PC use Google as
their home pagetheir home page
• Lot of Power Consumed in White Background
of Google Homepage can be saved by
• www.blackle.com

Power Saving through Google
• Blackle saves energy because the screen is
predominantly black.
• In January 2007 a blog post titled Black Google
would save 750 Megawatt-hours a Year proposed
theory that blackle would save fair bit of energy
due to popularity of search engine
• Even if the energy savings are small, they all add
• Even if the energy savings are small, they all add
up. Secondly seeing Blackle every time we load
our web browser reminds us that we need to
keep taking small steps to save energy.

Power Saving Search - Blackle

Google Doodles
• Each day Google Logo remembers some of the
event / birthday in History
• These are called Doodles and can be viewed at
http://www.google.com/doodles/finder/2012/All
%20doodles
• Click on “I’m feeling lucky” without writing
anything in Search (you will find all the doodles)
anything in Search (you will find all the doodles)
• One of the best Doodle of recent time
http://www.google.co.in/logos/2011/lespaul.html

Do you know
• You can play LEGO on Google
• Login to https://www.buildwithchrome.com• Login to https://www.buildwithchrome.com

http://www.google.co.in/insidesearch/tipstricks
Web history Find recipes Calculate anything Get world news
Start simple Search numbers in a range Locate earthquake activity Search for an address
Ignore spelling Get number conversions Search by location Similar terms
Search locations by zip, area
New
New
Use web friendly words Get the time
Search locations by zip, area
codes Search by voice
Less is more Get currency conversions Shop and compare Examine public data
Search with an exact phrase
Search the web in all
languages
Get local sunrise/sunset
times
Get interactive financial
info
Use descriptive words Check the weather Discover local business
Find medication
information
Don't worry about cases Get realtime stock quotes Get movie times Instant on mobile
Search within a specific site
Check sport scores and
schedules Read public domain books
Use instant preview on
mobile
Don't worry about Hone in on a particular
Don't worry about
punctuation Search with Goggles
Hone in on a particular
range Search by location
Search by file type Track your packages Check flight schedules Get interactive weather
Include or ignore words,
characters Get definitions Research health conditions
Find related pages
Search by advanced image
search Check flight times

Google . . . Search by Image

Advanced Search. . . Option - I
1st
Screen
Google
2nd
Screen
3rd
Screen

Advanced Search. . . . Option - II

Search - Advanced Search

Advanced Search. . Option - III
Either/or
Google normally searches for pages that contain all the
words you type in the search box, but if you wantwords you type in the search box, but if you want
pages that have one term or another (or both), use the
OR operator -- or use the "|" symbol (pipe symbol) to
save you a keystroke. [sweet | little | Girl]
Quotes
If you want to search for an exact phrase, use quotes.
If you want to search for an exact phrase, use quotes.
["sweet little Girl"] will only find that exact phrase.
[sweet "little Girl"] will find pages that contain the
word sweet and the exact phrase "little Girl“.

Advanced Search . . . .
• Not
If you don't want a term or phrase, use the "-"
symbol. [-sweet little Girl] will return pagessymbol. [-sweet little Girl] will return pages
that contain "little" and "Girl" but that don't
contain "sweet".
• Similar terms
Use the "~" symbol to return similar terms.
[~sweet little Girl -sweet] will get you pages
[~sweet little Girl -sweet] will get you pages
that contain “Cute little Girl" and
“Darling little Girl" but not "sweet little Girl".

• Wildcard
The "*" symbol is a wildcard. This is useful if
you're trying to find the lyrics to a song, but
The "*" symbol is a wildcard. This is useful if
you're trying to find the lyrics to a song, but
can't remember the exact lyrics. [can't * me
love lyrics] will return the Beatles song you're
looking for. It's also useful for finding stuff only
in certain domains, such as educational
in certain domains, such as educational
information: ["sweet little Girl" research
*.edu].

• Definitions - Use the "define:" operator to get
a quick definition. [define: sweet] will give you
a whole host of definitions from differenta whole host of definitions from different
sources, with links.
• Movies - Use the "movie:" operator to search
for a movie title along with either a zip code
or U.S. city and state to get a list of movie
theatres in the area and show times.
theatres in the area and show times.
• Music - The "music:" operator returns content
related to music only

• Numrange
This little-known feature searches for a range of
numbers. For example, ["best books 2002..2007]numbers. For example, ["best books 2002..2007]
will return lists of best books for each of the years
from 2002 to 2007 (note the two periods
between the two numbers).
• Site-specific
• Site-specific
Use the "site:" operator to search only within a
certain website. [site:sweetlittleGirl.com leo] will
search for the term "leo" only within this blog.

Advanced Search. . . .
• File types
If you just want to search for .PDF files, or Word
documents, or Excel spreadsheets, for example, usedocuments, or Excel spreadsheets, for example, use
the "filetype:" operator.
• Location of term
By default, Google searches for your term throughout a
web page. But if you just want it to search certain
locations, you can use operators such as "inurl:",
locations, you can use operators such as "inurl:",
"intitle:", "intext:", and "inanchor:". Those search for a
term only within the URL, the title, the body text, and
the anchor text (the text used to describe a link).

Advanced Search. . . .
• Cached pages
Looking for a version of a page the Google
stores on its own servers? This can help with
Looking for a version of a page the Google
stores on its own servers? This can help with
outdated or update pages. Use the "cached:"
operator.
• Answer to life, the universe, and everything
• Answer to life, the universe, and everything
Search for that phrase, in lower case,
and Google will give you the answer.

Improve your search

1 2
3
4
3
4

Improve your search
`

Improve your search

Vertical Search. . . .
Instead of searching for a term across all pages on the web, search within a
specialized field. Google has a number of specific searches, allowing you to
search within blogs, news, books, and much more:search within blogs, news, books, and much more:
Blog Search; Book Search
Scholar; Catalogs
Code Search; Directory
Finance
Images
Local/Maps
News
News
Patent Search
Product Search
Video

Google . . . Lighter Side

Other Search
• Scholar (Articles / Legal Documents)
Articles, theses, books, abstracts and courtArticles, theses, books, abstracts and court
opinions from academic publishers,
professional societies, online repositories,
universities and other web sites
(Not having Indian Courts so far)

Google - Scholar

Google – Regional Languages

Cloud Printing
• With Cloud Printing, one can print from his
iPad, iPhone, Smart Phone, Tablet or any PC
which is not connected to printer
iPad, iPhone, Smart Phone, Tablet or any PC
which is not connected to printer
• Steps
– If you have cloud ready printer, just connect your
printer to Web
– From Chrome log on to Google Cloud Printing
– From Chrome log on to Google Cloud Printing
– Add your printer
– You can even share this printer to others

Cloud Printing
• In your Smartphone, iPad, Tablet, etc, add
Cloud Printing AppCloud Printing App
• Map your printer which you connected to
Web on your Cloud Printing App
• Whenever you want to take any print, just give
print command from your device
• Cloud Printing App will ask you to select
• Cloud Printing App will ask you to select
Printer and will then Print

Cloud Printing
• In case, your printer is not Cloud Ready (i. e.
when you have classic printer)
• Go to• Go to
• Chrome – Settings – Show Advanced Settings
– Google Cloud Print – Add Printer
• Once you add Printer, you can manage / share
printer with friends / family members
printer with friends / family members
• Rest of the steps are as given in earlier two
slides

Cloud Printing

Maps
• Google Earth
3D images from various angle3D images from various angle
• Panaramio
Photos of various cities / countries on fingertip
• Maps
– Get Directions
• By Car
• By Car
• Walking
– Traffic

Maps - Traffic

Search by Voice
1
2

Trends
• To get idea of trends of various topics
searched on Googlesearched on Google
• Year wise
• Region wise
• Various Related Terms wise

Trends
CA Sanjay Visanji Chheda 52IRCTC Trend across India

Trends – Vodafone

Do you know
• You can save Mobile Data Usage
- Settings – Data Saver or- Settings – Data Saver or
- Settings – Bandwidth – Data Saver

Entertainment
• Play
All those with smart phones don’t need anyAll those with smart phones don’t need any
information on Google Play
More than 16,00,000 Android Apps
– Movies, TV, Music, Apps, Games, Books,
Magazines and what not. . . .
• YouTube
• YouTube
– Apart from normal forwards, useful to share
important videos, seminars, study materials

YouTube - Uploads

Updates
• News
Search for NewsSearch for News
– Topic wise
– Top Stories
• Alert
– Set Alert for your clients
– Any update / news on your client
– Instant alert through email / sms

News

Alerts

Do you know.
• You can convert YouTube Video into GIF
• Search for “GifIt” in Google Search• Search for “GifIt” in Google Search
• Add GifIto Chrome Extention
• Then Open YouTube and prepare video of
desired length at desired intervals

Mails
• Gmail
– Normal emails– Normal emails
– Storage of 15 GB
– Sync of Contacts from Smart Phones
– Email Filters
– Labels
– Vacation Emails
– Vacation Emails
– Only thing which we will cover at length is
SECURITY

Securing your Gmail Account
• Don’t use your Gmail password on other sites
• Many sites offer something free and in turn
ask for access of your Gmail accounts for someask for access of your Gmail accounts for some
contact details. Refuse
• Keep check on your password recovery option
• Use 2 Step Verification
• Notification on your email / cell
• Notification on your email / cell
– For any hacking type / notorious activity
• Manage Access of various connected sites

Enhancing Security. . .

2 Step Verification. . . .

Sites, Apps, etc having access to. .

Application Specific Passwords . . .

Filter your Gmail from Spammer
• Whenever you are subscribing or sharing your
email ID on any new website
• Use chhedasanjay+candycrush@gmail.com
• For gmail, your id is one and the same
• However, when you get any spam with
chhedasanjay+candycrush@gmail.com
You will realise as to your email id has been
• You will realise as to your email id has been
comporised on which website

Other Security Tips
• Avoid using confidential data on Public PC
• If cant avoid, use virtual keyboards• If cant avoid, use virtual keyboards
• Always have practise of LOG OUT / SIGN OUT
• Whenever making any payment or sharing
crucial information; ensure that it is HTTPS
• If you want to check website before opening
http://google.com/safebrowsing/diagnostic?site=

Other Security Tips
• Whenever come across anything
objectionable; Report ABUSE; Raise Red Flag
• Set Screen Lock after lapse of certain time
• Avoid sharing, posting, changing too many
personal photo, sharing cell numbers and
other confidential information on Social
Websites, etc
Websites, etc
• Avoid installing Untrusted, Uncertified Games,
Applications, etc

Storage
• Google Drive (15 GB Free)
– Storage Space provided by Google– Storage Space provided by Google
– Used for Sharing Large Files / Folders
– Select – Upload – Share
• Google Docs
– Create Online Document like Spreadsheet,
Document, Presentations
Document, Presentations
– Create, Share, Parallel Update, Download

Google Drive

Google Drive – Collaborate docu

Google Drive
• Google Drive is storage of your data on Web
• One can install Google Drive Software on own• One can install Google Drive Software on own
laptop at office, home or even smart phone,
tablet and then Sync all of them
• Once you install Google Drive Software on
your PC, etc; one Google Drive Icon as well as
folder is created on your PC which keeps Sync
folder is created on your PC which keeps Sync
with Google Drive on Web, whenever you click
Sync

Google Drive

Calendar
• Create Events
• Invite Guests• Invite Guests
• Manage Guests’ List
• Reminder by way of
– Emails
– Pop-ups
Pop-ups

Calendar

Other Google Products
• Orkut
– Once upon a time,– Once upon a time,
was popular in youth as these days is
It was online chat group which is now left behind

Google for Images
• Image Search
– Search for various images across topic, age, region– Search for various images across topic, age, region
• Picasa
– Application to organise your photo albums
– Tag them
– Share them over Google+
– Share them over Google+
– Emails

Google for Images

Image Search – 1972 Hindi movies

Image Search – 2013 Hindi movies

Image Search – 2012 Hindi movies (B & W)

Blogger

Groups
• Similar to Yahoo groups, but not as popular as
yahoo groupsyahoo groups
• One can create group on common topic of
interest
• Invite friends, clients, family members,
common school / college friends, members of
same profession
same profession
• One email id can be used to share any email to
whole group

Groups

Google Plus
• Similar to
• Chats
• Photo / Video Upload
• Better Linkage from your Gmail Contacts
• One can subscribe to various discussion
• One can subscribe to various discussion
groups on Google +

Chrome
• Very popular explorer, but not friendly for
MCA, Income Tax, various Net Banking Sites,
but otherwise very light, fast
MCA, Income Tax, various Net Banking Sites,
but otherwise very light, fast
• Some features one should know in Chrome
– History
– Extensions
– Extensions
– Settings

Chrome – things one should know

Chrome – more one should know
Delete your cache and other browser data - This data includes your browsing
and download history, cache, cookies, passwords, and saved form data.
Use the "Clear browsing data" dialog to delete all your data or just a
portion of your data, collected during a specific period of time.portion of your data, collected during a specific period of time.
Delete all your data - Click the Chrome menu on browser toolbar.;
Select Tools; Select Clear browsing data - In dialog that appears, select
checkboxes for the types of information that you want to remove. - Use
the menu at the top to select the amount of data that you want to delete.
Select beginning of time to delete everything; Click Clear browsing data
Delete specific items from your browsing data - Instead of deleting entire
categories of your browsing data, you can pick specific items to delete.
categories of your browsing data, you can pick specific items to delete.
Click these links to see more instructions. - Specific pages from your
browsing history; Specific downloads; -Specific passwords; Specific cookies
and site data; Specific Autofill entries

Chrome – History

Chrome – Extensions

Chrome – Incognito Mode
• Incognito Mode
• When you want
to hide yourto hide your
entire browsing
history of that session
• Once you open Google Chrome, press
Ctrl + Shift + N
Ctrl + Shift + N
• Icon as circled in Red will appear beside your Tab,
which indicates that you are now in Incognito Mode

Google Hangouts
• Group Video Chat
• For upto 10 persons at one go• For upto 10 persons at one go
• With Hangouts, you can
– Chat
– Share Your Screen
– Share Your Presentations
– Share Your Google Drive
– Share Your Google Drive
– Share Videos that you are watching
• Good for even Seminars at many places in one go

Google Hangouts

Books

Have you tried these Search
• Search in your Chrome for
• “Do a barrel roll” or “Z or R twice”• “Do a barrel roll” or “Z or R twice”
• “tilt” or “askew”
• “google in 1998”

Calculator on Magic Box

Magic of White Box
1
2

Magic Box
1

Magic of White Box

Password
• Treat it like Toothbrush; Never share with
anyone; change regularly
• Do we use same key for Garage Door and• Do we use same key for Garage Door and
Safety Vault ? NO; same would for Password
• Should be combination of CAPS, small, Special
Characters
• Check strength of your Password
• Check strength of your Password
• www.passwordmeter.com
• www.howsecureismypassword.net

Virtual Keyboard

Google Apps on Google Play

Translate

Thank U Very Much
chhedasanjay@gmail.com

Effective Use of Google by Chheda Sanjay Visanji

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