2. What is it?
Sharedocs Enterpriser is a complete solution as
a service where we help you to take a big step
towards making a paperless office
It acts as a central repository for all your
documents and helps it manage in a more
secured way
3. Whom is it for?
Enterprises where business critical information is
locked away in physical documents
Geographically distributed companies
Organisations who are spending a good
amount on the real estate for storing these
documents
4. Why is it Needed?
Data volumes of an organisation doubles
every year
Rotting of Physical Documents due to Natural
Causes
Prime Space Wastage
According to a survey (Coopers and Lybrand)
Professionals spend around 10% of work time
finding a document and in all around 10% of
documents are lost.
Average document gets copied around 20
times in an organisation.
5. Why HSS Sharedocs Enterpriser?
24/7 access of documents
Controlled Access with user
based rights management
User-defined document
generation
No Client-Side installation
required
Supports around 100 file formats
Robust Search Engine
No separate licenses required
User-defined/Pre-defined
workflow
Preview documents online
Can be accessed from any
device and any browser
Keep a track on your
documents with Audit Trail
Linking documents for easier
references and comparison
Blank form processing for bulk
upload
9. Process Flow of Uploading and Sharing
the soft documents
File Uploaders
Read
Download
Delete
Read
Download
Delete
Central
Repository
Read
Download
Delete
10. File Types Supported
Open Document Text (*.odt)
Comma-Separated Values (*.csv)
OpenOffice.org 1.0 Text(*.sxw)
Tab-Separated Values (*.tsv)
Rich Text Format (*.rtf)
OpenDocument Presentation (*.odp)
Microsoft Word 97-2003 (*.doc)
OpenOffice.org 1.0 Presentation (*.sxi)
Microsoft Word (*.docx)
Microsoft Powerpoint 97-2003 (*.ppt)
WordPerfect (*.wpd)
Microsoft Powerpoint (*.pptx)
Plain Text (*.txt)
OpenDocument Drawing (*.odg)
HTML1 (*.html)
Portable Document Format (*.pdf)
OpenDocument Spreadsheet (*.ods)
Bitmap (*.bmp)
OpenOffice.org 1.0 Spreadsheet (*.sxc)
JPEG (*.jpeg)
Microsoft Excel 97-2003 (*.xls)
PNG (*.png)
Microsoft Excel (*.xlsx)
Variety of DWG and DXF file formats
And more….
11. Return on Investment
Study from
Surveys
Cost Savings
•IDC surveyed that typical enterprise spend $2.5 m in labour searching for non-existent
information
•Coopers & Lynd survey says 90% of corporate memory exists on paper
•Professionals spend 5-15% of their time reading the information and upto 50% looking
for it.
•Eliminate Disaster Recovery Costs
•Reduce Office Supplies and File Cabinets
•Companies spend around $20 labour to file a document, $120 to find a misfiled
document and $220 to reproduce a lost document
•Save Time
•Improve Efficiency
•Provide secured access on-the-go
Non-Financial •Disaster Recovery
Benefits
•Eco-Friendly
