The document discusses various formatting tools in Microsoft Word including section breaks, headers and footers, styles, and templates. Section breaks allow defining different page layouts such as landscape vs portrait orientation or different margins. Headers and footers display text in the top or bottom margins of every page and can include predefined fields like page numbers. Styles provide a way to consistently format text with rules for font, spacing, and other properties. Templates are pre-designed documents that can be reused and edited, saving time over creating documents from scratch.

1. Windows
Handy shortcuts and file handling

2. Word
Templates & styles

3. Section breaks (1)
• Define a different page layout
• Most common
• Next page
• Examples:
• landscape / portrait
• different type of numbering
• different margins
• Continuous
• (e.g. section which starts on the
same page with different margins)
• Page Layout > Breaks >
Section Breaks
(Ex. 1)

4. Section breaks (2)
• Show hidden formatting ¶
• Home > Paragraph
• Usefull
• To see the start or end of your
section break
• To delete your section break

5. Header and footer (1)
• Header: area in the top margin of a document
• Footer: area in the bottom margin of a document
• Appears on every page
• Insert
• Insert > Header & Footer
• Select blank or a built-in option
• Double click top or bottom margin
• Blank margin
• (Ex. 2.1)

6. Header and footer (2)
• Predefined fields
• Header & Footer Design tab
• Date & Time
• Page number
• (Ex. 2.2)

7. Styles: introduction
• Collection of formatting and mark-up rules
• (e.g. font, spacing, indentation, colour)
• Apply multiple rules at once to selected text (e.g.
headers)
• Advantage
• Consistent mark-up
• Define a clear structure in your document
• When the style changes, your applied text throughout
your document changes automatically
• Avoid (formatting) mistakes and repetitive actions
• Handy for big documents
• Use in Table of Contents (next LnL)

8. Styles task pane
• Access your styles
• Most convenient way to work with styles
• Home > Styles > click the arrow button in the
lower-right corner
• (Ex. 3.1)

9. Apply existing styles
• Individual text
• Select the word or line
• Paragraphs
• Select the paragraph(s) or place your cursor inside the
paragraph
• Click on the style in the Styles Task Pane (e.g.
Heading 1)
• Use of Format Painter
• (Ex. 3.2)

10. Adding/modifying styles
Modify existing style New style
Style task pane > Right click style > Modify Style task pane > New style
(Ex. 3.3)

11. Templates (1)
• Blueprint: pre -defined/-designed document
• Can contain styles, text, fields, mark-up rules ….
• Why templates?
• (Frequent) re-use of the same document style
• Save time
• Consistence if same document layout is used multiple
times (by multiple users).
• College and sample templates

12. Templates (2)
• Save as Word template
• Right click > Open
• -> edit the template
• Double click or right-click > New
• -> New instance of the template

13. Q&A
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