Maritime Environmental and Operational Data Management useing Quantum\'s Maritime Compliance Solution

Trust Your Instruments
Part of the reason is that many shipping companies simply
don’t realize that it is possible to capture most, if not all, of the
environmental (and to a large extent, health and safety
performance data on a ship electronically and automatically
from its original equipment source. Onboard electronic systems
these days can record exact real-time data in a multitude of
areas: on engine performance, navigation, wind speed, fuel
usage, tank levels, valve openings, oily water separator run-
times, outputs from oil content monitors, and many other key
indicators of a ship’s environmental and commercial
performance.
If You Can Know, You Should Know
Skeptics claim that the reason that shipping companies
don’t want to invest in automated monitoring and
reporting systems is that they really don’t want to know
what is happening on their ships. A high level of
transparency might reveal the extent that regulatory
violations – a magic pipe, committing ballast water
infractions, nighttime dumping of sewage, etc. –
continue to occur, covered up by doctored, hand-
written logs.
But Those Times Are Changing Rapidly
The U.S. Coast Guard and the Justice Department have pursued shipping companies for violations costing
the industry more than $200 million in fines in the past decade. The fleets of many well-known shipping
companies are being closely monitored while under court-supervised probation (via ECPs). And
criminalization of ships’ officers, and inevitably of shipping company executives, will become even more
commonplace. Worldwide, Exclusive Economic Zones (EEZ) and Sox Emissions Control Areas (SECAs)
will continue to set increasingly demanding emissions standards, and any further market for emissions
trading will invariably require authenticated (i.e. electronic) reporting from ships and owner/operators
before they will be allowed to claim emissions credits or debits.
In short, the time for electronic monitoring and reporting of shipboard environmental, health, and safety
data is coming rapidly to the industry, and the era when a ship’s master or CE could simply fill out an
unauthenticated paper log is on the way out. Company officers claiming not to know about poor safety or
environmental practice onboard their ships will no longer have an acceptable excuse – if available systems
mean that management “can” know, then authorities will soon argue that they “should” know. The best
companies already see the light and are changing accordingly.
These companies are using Quantum’s Maritime Compliance System
to meet their electronic recording and compliance needs.
Quantum Compliance Systems, Inc. – 2111 Golfside – Ypsilanti, MI 48197
Tel: (734) 572 1000 – Fax: (734) 572 8815 – www.qcs-facts.com

Managing Data
Delivering Information
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Maritime Compliance System
Revolutionizing Environmental Compliance
Monitoring and Reporting in the
Maritime Industry . . .
Officers and crew in the maritime industry already have to deal with an overwhelming and
mind-numbing amount of paper-based logs and reporting forms, and the growing number of
environmental regulations coming into effect in the next few years (e.g. the EPA’s National
Pollutant Discharge Elimination System) will add to that burden.
Every mariner also knows that environmental infractions and false reporting on log entries –
for waste water disposal, garbage, sewage, or ballast water – can result in severe fines for
shipping companies, and criminal charges for crew and company owners alike.
But with a growing concern for climate-related pollutants, the emphasis for environmental
reporting is quickly shifting from what ships put into the sea, to what ships put into the air.
With the ratification of MARPOL’s Annex VI and America’s new ECA status, ships entering
US ports may soon be required to report on fuel and engine use. The California Air
Resources Board has already announced its own standards for low-sulfur fuels in ocean-
going vessels, enforcing new requirements with port inspections, and fines of up to $50,000
for each violation.
Quantum’s Maritime Compliance System (MCS) allows company officers to be certain that
their ships are in compliance with state and national laws, ISM and MARPOL regulations,
and for renewal of their ships IAPP certification.
MCS allows companies to:
• Capture and Store Shipboard Environmental Performance
Data Automatically, Identify Variations from Permits, and
Alert the Crew and Company to Non-Compliant Activities
• Create Shipboard and Shore-Based Environmental Compliance Monitoring
Dashboards and Reports
• Perform all Activities Required to Comply with the U.S. EPA's New Vessel
General Permit (VGP)
Maritime Compliance System captures shipboard data electronically at its source – from the
oily water separator, emissions monitoring equipment, oil content monitor, tank level
indicators, to navigation, engine, and fuel systems – and then presents that information via
satellite real-time through easy-to-monitor dashboards that are available both on the ship
and at company offices on shore. By using Quantum’s newly released Federated Queries
tool, users can query more than one data source at a time and combine the results in
memory into a single report and/or table. This enhancement allows you to treat all your data
sources (e.g. crewing, planned maintenance, purchasing, etc.) as one virtual database and

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access them as a single query – enabling you to focus on building reports, not joining data
sources.
Not only does MCS eliminate the need for time-consuming and often inaccurate paper-based
logs and compliance reporting by the crew, but more importantly, it means your company is
instantly alerted to potential areas of risk or non-compliance. MCS gives shore supervisors
and QSE staff the ability to monitor their fleet’s environmental performance at the ship level:
real-time, anytime, anywhere. The database stores the data indefinitely to provide an
auditable trail and historical trend reports.
This automatic, real-time data capture is about to revolutionize environmental and safety
reporting in the shipping industry.
• Capture and Store Shipboard Environmental Performance Data
Automatically, Identify Variations from Permits, and Alert the Crew and
Company to Non-Compliant Activities: In today's modern fleet, 70% - 90% of all
the information required to create and verify log books, and to confirm environmental
compliance, is already captured in electronic form by a ship's onboard systems
and monitoring devices:
o Electronic tank level sensors
o Flow meters
o Emissions monitoring equipment
o Electronic valves
o Oil content monitors
o Oily water separators
o Navigational systems
o Engine and fuel systems
MCS’ Data Builder feature imports this data into a common ship-shore database
where it can be organized, maintained, and viewed. Automatically generated
variance and non-compliance flags alert the crew and shore staff to variations in
permit requirements and non-compliance with environmental regulations.
• Create Shipboard and Shore-Based
Environmental Compliance Monitoring
Dashboards and Reports: Once
captured electronically, the data can be
made available to ship's officers and
company executives through a Dashboard,
a single, easy-to-understand interface
where they can view information from a
variety of sources and interpret real-time
performance at a glance.
MCS incorporates a GIS layering and Web
Map Service (WMSS) so you can track your ships globally through the Dashboard,
and be alerted to different environmental regimes as they pass through coastal
boundary waters.

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As part of our newly-released generic mobile interface, the growing trend of mobile
Business Intelligence (BI) is supported through the release of both a native iPhone
application and a generic mobile interface; providing full featured delivery of both
dashboards and reports to a mobile workforce.
• Perform all Activities Required to Comply with the U.S. EPA's New Vessel
General Permit (VGP): The United States Environmental Protection Agency has
recently required all non-recreational vessels of 79 feet or longer (except commercial
fishing vessels) to apply for coverage under a Vessel General Permit (VGP). MCS
allows users to track all aspects of this new regulation including:
o Permit Specifications
o Inspections and Monitoring Requirements
o Recordkeeping and Reporting
o VGP Corrective Actions for any violation
o Training Requirements as defined by the VGP regulations
MCS includes these features:
Base System
The Base System provides the foundation for deploying a fleet-wide Maritime Compliance
System. It stores the corporate organizational structure, as well as the mechanical and
physical layout of each vessel, including all the ship's various tanks, valves, and
environmental monitoring or abatement equipment (e.g. oily water separators, ballast tanks,
and emissions monitoring equipment). Equipment definitions are used to identify equipment
readings imported through the Data Builder tool, allowing the user to extrapolate emissions
performance from voyage performance and fuel data readings. Onboard or onshore users
can monitor bilge and ballast-related systems (tanks, valves, gauges) real-time. This
information can be cross-matched with ship location (longitude and latitude) and vessel
speed in order to create a record of NOx and SOx emission performance during various
modes (i.e. underway, reduced speed, manoeuvring, at berth).
Employees, job classifications, and employment records are stored in the Base System for
use in OSHA reporting and training tracking. It includes easy-to-use system security and
utility functions, allowing complete self-administration of the software. Base also allows users
to automatically schedule the generation of reports at a particular date and time, using pre-
specified selection criteria. This feature is extremely useful for users that need to run the
same report on a daily, weekly, monthly, or yearly basis.
Data Builder
The Data Builder capability lets users load legacy data, perform periodic uploads of data
electronically at its source (e.g. from oily water separator, oil content monitor, tank level
indicators, navigation systems, flow meters, and emissions monitoring equipment), and
perform field validation on the data while it is loading.

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Dashboard
Dashboards communicate complex information quickly, translating vessel and/or corporate
data into a rich, graphical presentation using gauges, maps, charts, and other graphics to
show multiple results together. Screens and reports can be individually configured according
to user needs, with simple “drill down” features providing increased levels of detail for
analysis of original data. Below are highlights of MCS Dashboard functionality that allows
you to connect and manage all of your ships data in a single application:
• Federated Queries enable users to query more than one data source at a time and
combine the results in memory into a single report and /or table. This feature allows you
to treat all your data sources as one virtual database and access them as a single query
– enabling you to focus on building reports, not joining data sources.
• The growing trend of mobile Business Intelligence (BI) is supported through the release
of both a native iPhone application and a generic mobile interface, that provide full
featured delivery of both dashboards and reports to a mobile workforce. Unlike most BI
applications for the iPhone that just post static reports on a mobile screen, which may be
marginally helpful but creates a tremendously frustrating user experience, MCS
Dashboard for the iPhone provides the
opportunity to interact with the data. This allows
mobile users access to the specific answers
they need.
• It delivers a wide range of Spatial BI features
including: geographic information system (GIS)
layering and enabling Web Map Service (WMS)
layers on GIS reports. Multiple condition ranges
enable users to divide a range of results into
several smaller subsets and display them clearly
on the one chart.
Emissions & Effluent Management
This feature uses equipment readings that are stored along with GPS vessel positions, and
time and date stamp to track Greenhouse Gases (GHG), NOx, SOx, and other emissions
that fall under Clean Air Act requirements and the EPA's Vessel General Permit (VGP).
Users can estimate air and water emissions and prepare the necessary permits. Automatic
notification flags tell users when they're out of compliance. The system is pre-loaded with
AP-42 equations, and allows the user to define and use custom equations.
Environmental Excursion Reporting (Spill Reporting)
The Environmental Excursion capability allows users to identify and track spills, and spill
responses. It also alerts the user to “reportable” actions based on different regulatory lists,
and records calls made to regulatory agencies.
Waste Tracking/Management
The number and quantities of hazardous and non-hazardous containers (e.g. garbage, photo
processing fluid, bilge, sludge, gray water, and black water) can be tracked, and the system

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can generate and print shipping documents such as manifests and bills of lading. Waste can
be characterized based on analytical samples. The system tracks off-site transportation
companies, identifies treatment and disposal locations, lists treatment and disposal options,
and generates waste total reports.
Task and Permit Management
MCS customers use the Task and Permit Management feature to track and manage routine
and scheduled tasks such as tag downs, inspections, and meter readings. This function
defines and automatically distributes tasks (along with instructions and guidelines on how to
fulfill the task) to the appropriate staff via email on a predefined schedule. Daily, weekly,
monthly or aging task reports are made available electronically to the Chief Engineer, the
Master, the shore-side supervisor, or other members of the management team as required.
This feature also stores permit data for multiple types of permits (including the EPA’s Vessel
General Permit), including information on issuing agencies, issue expiration, renewal dates,
permit conditions, and tests required to meet permit conditions. “Out-of-permit” conditions
are identified through alert messages.
Incident Reporting
Incident Reporting allows users to identify and track incidents, associated releases and
responses, flag reportable releases, generate inspection requests, track corrective actions,
and calls made to regulatory agencies. MCS automatically determines whether the incident
is reportable and advises users of contact actions.
Injury-Illness Tracking
This feature stores, sorts, and retrieves the information needed to prepare regulatory reports
like OSHA Forms 101 and 300. Dashboard's ad hoc reporting feature allows each customer
to create custom injury-illness reports to meet their needs, and those of any regulatory
agency. The Injury-Illness Tracking feature also examines factors contributing to accidents
and illnesses, and performs appropriate statistical analysis.
Training Tracking
This feature allows users to track employee training requirements and schedules in order to
manage necessary training based on job classification, department, or equipment and
product use. Users can establish and maintain courses, instructor qualification records,
student achievement records, class rosters, and attendance records. It is designed in a
manner that allows it to be linked through Document ICR to other computer base training
tools, and through the use of Data Builder to load the results captured by those third-party
systems.
© 2009 ~ Quantum Compliance Systems, Inc.

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Maritime Compliance Solution’s Dashboard
Overview
Dashboards communicate complex information quickly, translating vessel and/or
corporate data into a rich, graphical presentation using gauges, maps, charts, and other
graphics to show multiple results together. Screens and reports can be individually
configured according to user needs, with simple “drill down” features providing increased
levels of detail for analysis of original data. Data can also be rolled up by region, vessel
type, or by fleet to see corporate totals, or to do comparisons and trends.
MCS Dashboard reads data from the extensive MCS database to create these graphical
presentations. Below are highlights of MCS Dashboard functionality that allows you to
connect and manage all of your ships’ data in a single application:
Tabs
In the Dashboard, reports are grouped according to media type under individual tabs. An
example set of Tabs is shown below. Users have access to the various tabs according to
their security setting.
Each user can create personal tabs, or authorized users can create new global tabs.
Alerts
Alerts can be set up to notify the Chief Engineer, the Master, the shore-side supervisor,
or other members of the management team when a condition is outside it’s normal range
or if a task hasn’t been performed. Types of alerts may include bilge transfers without
oily water separator activity, undocumented drop in ‘black water,’ or oily water tanks or a
gauge above a pre-set trigger level. In addition, tasks may be scheduled such as waste
collection site, boiler, or lifeboat inspection. If the crew doesn’t record in MCS that they
completed their assigned task, the appropriate manager(s) will get an overdue task alert.

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Reports
Here are a few examples of the types of reports that are available via the Dashboard. In
addition to the Emission, Incident, and Ballast reports shown below, reports dealing with
bilge, sewage, spills, garbage, and general voyage data are also available. The
Dashboard supports over 25 different types of charts, and has a rich Google Maps
interface.
The Dashboard also allows for full ad hoc and user created reports. Reports can be set
up to refresh at a user-defined period, and to be broadcast via email at any interval
wanted.
All reports can be exported and saved to Microsoft Word or Excel, to PDF, CSV or RTF
formats.
Emissions
A variety of air emissions currently need to be tracked and the list keeps growing.
Dashboard reports and graphs allow management to quickly see individual emission
levels or total emissions, at a vessel or corporate level. Managers can see overall trends
and benchmark individual ships and fleets, or flag administrations of potential problems.
Management can also drill down on graphs or reports to see the detailed data.

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Incident/Illness-Injury
Incidents on vessels, however minor, should be reported and investigated. Where
required, corrective actions take place and performance targets are set to drive
continuous improvement. Dashboard reports allow managers to examine the factors
contributing to accidents and illnesses, track completion of correction actions, and
perform appropriate statistical analysis. Reports that are useful to run include Near
Misses, so improvements can be made to prevent the next incident.
Other Dashboard reports are used to evaluate training programs and operating
procedures based on the types of incidents reported, or the locations/departments where
they occur. These all lead to improved safety practices, reduced accidents, and reduced
worker compensation costs.

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Ballast Water Management
Invasive marine species in new eco-systems have been identified as one of the four
greatest threats to the world’s oceans. One way invasive marine species are introduced
is by a ship’s ballast water. International, regional, national, and local authorities have
established new demanding regulations on ballast discharge with large fines being
levied for discharge and reporting infractions. Vessels and ship owners need the ability
to produce verifiable documentation on demand relating to ballast exchange activities.
Quantum’s MCS collects vessel location, pump activity, volume intake, and discharge
information in real time to create a “Ballast Management Log” for each voyage, and for
each vessel in a fleet. MCS’s Dashboard allows to data to be viewed on demand by the
Captain, Chief Engineer, Fleet Manager, or any requesting authority, in both text and
graphic format. The graphic format allows for quick and easy monitoring, and provides
company officers with an accurate history of ballast exchange activities.

Maritime Environmental and Operational Data Management useing Quantum\'s Maritime Compliance Solution

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