http://www.compliancebridge.com/products/pp/pp.html | Policy and procedure management software is an increasingly popular tool among businesses that need help with the creation, distribution, and storage of important internal documents. This software confers a number of benefits, such as ensuring compliance with legal regulations and boosting workplace efficiency.

1. H O W C A N
B E N E F I T Y O U R
B U S I N E S S ?
POLICY
MANAGEMENT
SOFTWARE

2. In today’s corporate
world, it is essential
for executives to set
official policies and
procedures in
writing. In recent
years, a number of
software programs
have been devised to
help companies with
this important
business function.
Below we’ll explore
the various facets
and advantages of
policy and procedure
management
software.

3. WHAT IS POLICY
M A N A G E M E N T
S O F T W A R E ?
This kind of software
provides a centralized
solution for generating,
distributing, and storing
official policy and procedure
paperwork.
It can also be used to
disseminate other types of
important documentation,
such as tests, surveys, and
questionnaires.
It’s even possible to use it to
distribute audio/video files.

4. P R E V E N T I N G
L E G A L P R O B L E M S
It’s important to confirm that
company personnel has received
and reviewed policy and
procedure documents—failure to
accomplish this can lead to serious
legal repercussions. This software
helps businesses track this data.
The software logs the date and
time when a particular employee
has accessed a document.
The system also stores the
employee’s official confirmation
that they accept the terms of the
document.

5. T R A C K I N G H I S T O R I C A L
V E R S I O N S O F DO C U M E N T S
In general, policy documents are
subject to periodic revisions.
This can cause problems if there
is any ambiguity about the exact
time a particular policy went
into effect, or when it was
updated.
Policy and procedure
management software can
archive different versions of a
policy document, including
employee acceptance of terms.

6. L O N G - T E R M D O C U M E N T S T O R A G E
It’s wise for companies to retain
policy and procedure documents as
long as possible, even after this
documentation has been updated or
otherwise rendered obsolete. A
business that cannot produce these
old documents may have trouble
defending itself in court if an ex-
employee presses a wrongful
termination or harassment suit.
This software can store these
documents for many years on a
secure server, where they can be
easily retrieved.

7. T A R G E T E D
D I S T R I B U T I O N
O F D O C U M E N T S
Policy and procedure
management software allows
executives to send these
documents and related files
only to personnel who need
to see them. The system can
be set to distribute a
particular document to a
specific individual, a
department, or the entire
company.
Similarly, the system can
protect privacy by restricting
employee access to stored
documents so a worker will be
able to review only those files
that pertain to their position.

8. Unclear company policies can lead to
confusion that harms productivity. It can
also cause morale-damaging conflicts if
employees haven’t been properly informed
I M P R O V I N G
E F F I C I E N C Y
about policies governing interpersonal conduct. Policy management software
provides a convenient central location where employee handbooks and other
relevant documents can be easily consulted.

9. C O N S I S T E N T
D O C U M E N T
F O R M A T T I N G
Because policy and procedure
documents tend to be created
and updated on an ongoing basis,
these files often become a
patchwork of different formats
and designs. This looks
unprofessional and may confuse
personnel.
Policy and procedure
management software solves the
problem by standardizing the
formatting and structure of these
documents.

10. The ComplianceBridge Corporation
manufactures a variety of web-
based solutions that enable
businesses to manage their
compliance and IT responsibilities.
Founded in 2006, the company is
headquartered in Silicon Valley,
CA. Learn more at
compliancebridge.com.

11. Sources
• http://compliancebridge.com/products/policy
-procedure-management/benefits.html
• http://compliancebridge.com/products/policy
-procedure-management/features.html
• http://compliancebridge.com/products/policy
-procedure-management.html