BUSINESS - CHANNEL PARTNER's MEET

2. Main Index
• Annexure 1: The Event
• Annexure 2: Invitation
• Annexure 3: Talent & MC
• Annexure 4: Venue Set up, Décor & Branding
3way logistics

3. Annexure 1: The Event
This Section Covers:
• Event Specifics
• Event Objective
• Event Theme
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4. Event Specifics
• Date : 26th September 2011
• Venue : Le Royal Meridien - Chennai
• Time : 5:30pm – 10:30pm
• No. of Pax : 100 pax
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5. Le Royal Meridien - Chennai
• Once a tiny fishing village, Chennai (formerly Madras) is now a lively metropolis
and the capital of the state of Tamil Nadu. Situated on 3.5 acres of exquisitely
landscaped gardens, the architectural wonder of Le Royal Meridien Chennai
inspires guests to explore the city’s allegiance to ancient traditions, no matter how
modernized it has become.
• Located between the international airport and the business district, Le Royal
Meridien Chennai features meeting and banquet space for up 1,500 guests, five
restaurants and bars, a state-of-the-art fitness centre, and a splendid outdoor
swimming pool with whirlpool. A travel desk is in the hotel’s lobby assists guests as
they experience the sights of Chennai, including the Marina Beach, temple
architecture, a vibrant theatre scene, and a five week-long Music Season, one of
the world’s largest cultural events.
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6. Event Objective: B2C Meet
• Mapping marketing activities into revenue
• Repeat business from existing clients
• New customer acquisition
• Building Qualitative Brand Image
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7. Annexure 2: Invitation
This Section Covers:
• Invitation Design
• Invitation Process
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8. Invitation Design
Reference Pictures :
Invitation in the form of Hollow
miniature trucks with a Invitation
Letter inserted in it will be sent to
the guests at their mailing
Address
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9. Invitation Process
The Invitation Process is a 3 stage Process:
• Stage 1: The Invitation is couriered to the Customer
• Stage 2: Polite Female tele-callers will call about 150 guest from the given
database provided invitees personally & give all details about the meet
and request the guest to RSVP
• Stage 3: 3days prior to the event , guest who have not yet RSVP’s will be
given a reminder call.
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10. Annexure 3
This section covers:
• Entry Gate
• Guest Entry
• Venue Styling
• Branding
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11. Entry Gate
Option 1:
• The pathway around
the entry gate will be
decorated with twinkle
lights, branded glow
boxes and bead lights.
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12. Entry Gate - Registration
Option 2: (Reference Picture)
• The pathway & Registration stall at the
Hotel Main entry would be designed with
help of light weight Containers
Pathway - 1
Registration- 2
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13. Guest Entry
• Guests make a grand entry on the
red carpet where pictures will be
clicked by the photographer at the
entrance. (The pictures taken at the
entrance could be relayed live on
the AV screens inside the venue.)
• Hostesses dressed in western
outfits will greet and register the
guests at registration desk will
address towards the Ball room
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14. Venue Styling
Dinning Lobby & Ball room
• The ballroom is styled with a fusion of Indian & international
elements.
• Hostesses dressed up in south Indian attire will greet guests at
entry, check names on the seating chart and lead them to their
tables.
• The stage area carries a predominantly Indian theme to go along
with the cultural entertainment while the round tables are beautified
with western influenced floral arrangements and décor to sync with
the sit down dinner concept.
• Around the venue a fusion of Indian & western décor elements lend
character to the space.
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15. Venue Styling
Options : (Dinning Lobby - Pictures)
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16. Branding
Branding Includes:
• Signage's with Branding: Company logo
• Standees at ball room, dinning lobby,

17. Annexure 4: Talent
• The event will feature several entertainment act within the
Venue
• This section list the talent for the event:
 DJ
 Color Acts
 F & B
 Give Away Options
 Event Flow

18. DJ
• Deejay Zen:
With over 7 years in the business Dj Zen is
one of Chennai's prolific DJ and had played
DJ Music for the some of the Biggest Tollywood
& commercial parties in the country. His Is one of
the Perfect name for this Event.
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19. Color Acts
Option 1- Laser man
• The Laser man literally plays with
lasers to create visuals which is a
complete treat for the audience.
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20. Venue Bar Styling
Bar - Pictures at the Hotel
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21. Color Acts
 Option 2- Glow jugglers – Feeding the
fish
• A spectacular form of entertainment,
glow juggling is a safer alternative to
fire performances indoors.
• Glow jugglers use special juggling props
that contain high power LED lights and
rechargeable batteries. The lights can
be different colors or can change from
one color to another.
• When juggling or twirled in the air the
glow props leave stunning light trails –
an absolute delight!
3way logistics

22. Color Acts
Option 3 -Juggling Inferno
• They are a complete entertainment
package with their amazing
juggling skills. They are bound to
bring the house down with their
performances.

23. F & B
• Welcome drink: Fruit Juices with snacks will be served as soon as the the
guest ion is done with registration process.
• Dinner Options:
– South Indian
– Chinese
– Continental
• Cocktail Options:
– Vodka
– Rum
– Scotch
– Whiskey
– Wine
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24. Give Away
As guests leave the venue, hostesses dressed up south Indian Attire will give
one each giveaways to them takeaway gifts in the pre-function area.
• Gift Items: (Reference Pictures)
– Classic wrist Watch of Titan
– Cookies
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25. Event Flow
• 5pm - 5:30pm: Guests enter the venue and are greeted by hostesses
dressed thematically who register them and lead them into the main
ballroom area.
• 5:30pm - 6:30pm: MC welcomes the guests and asks them to enjoy the
show. The F & B counters are open and thematic music plays in the
background and welcome drink and snacks are offered to serve.
• 6:30pm - 8pm: MC guides the guests to the conference for the B2C meet.
• 8pm - 9pm: On stage activities take place. (Color art takes place with
performances by the winners of the talent hunt competition in the middle
of each sequence followed by the other thematic stage activities & games
as mentioned in the earlier slides)
• 9pm - 10pm: MC introduces DJ and the DJ starts spinning music & mean
while Dinner is served along with cocktail party.
• 10pm - 10:30pm: As guests leave the venue, hostesses give them
takeaway gifts in the pre-function area.
3way logistics