This is the volunteer coordinator presentation from the January 2013 training. Enjoy and be blessed!

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Volunteer Coordinator
Training
January 2013
Sign Up Servant!

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Volunteer Coordinator Training
Guiding Verse:
“For even the Son of
Man came not to be
served but to serve
others...”
- Matthew 20:28

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Goals:
•Know what it looks like for a volunteer sign up
•The roles for each step in the process
•How to get a computer and/or pass point
access badge
•The future of volunteer recruitment
Volunteer Coordinator Training

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Today’s Agenda:
• The Body / Volunteer’s Role
• The Volunteer Ministry’s Role
• The Ministry Volunteer Coordinator’s (VC) Role
• How do we get a “Ministry Opportunity” Link?
• How do we Recruit Volunteers?
• Ministry Platform Basic Resources and Tools
• Computer Access and Name Badge
• Communication Process with Volunteer Ministry
• Future of Volunteer Ministry
• Question and Answer Time
• 3 Question survey
Volunteer Coordinator Training

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The Body / Volunteer Role:
2 simple paths to sign up and serve:
1.The Body comes to the Volunteer Center and expresses an
interest in volunteering. Then, they complete an E-Z Form and
discuss opportunities to serve with a Volunteer Center Team
member.
2.The Body goes to calvaryftl.org and reviews the volunteer
opportunities on Calvary's web site. Once they feel led to
participate, they enter their basic contact information via the
online Ministry Platform tool.
Volunteer Coordinator Training

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Volunteer Coordinator Training

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Volunteer Coordinator Training

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Volunteer Coordinator Training

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Volunteer Ministry Role:
• The Volunteer Ministry enters the “Servant E-Z form” data in
Ministry Platform.
• The Volunteer Ministry takes their photo and uploads the
image into Ministry Platform.
• The Volunteer Ministry sends an email notice to the
respective ministry in the form of a “work flow”. This notifies
the ministry to connect with the volunteer interested in their
area.
• At this time, Ministry Platform does not have a “bucket” of
volunteers to draw from.
Volunteer Coordinator Training

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Ministries' Volunteer
Coordinator (VC) Role:
• The Ministry will communicate via email and/or phone with
the volunteer who is responding to the opportunity.
• The Ministry will invite the volunteer to attend an orientation,
training or interview to establish the volunteer’s possible role
in the ministry. This can be done in Ministry Platform as a
personalized email using the individual volunteer’s name.
• After the interview/orientation the ministry feels the volunteer
is a good match for the area they will close the response and
add the volunteer to the “ministry group” in MP.
• The Ministry now has a new volunteer team member!
Volunteer Coordinator Training

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How do I get a Ministry
Opportunity link?
•What is a “link”?
•Now: email debbiek@calvaryftl.org with specifics from
“Ministry Opportunity Request form”. (Handout)
•Near future: Digital submission form soon to be on
Intranet.
Volunteer Coordinator Training
Handout

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How do I recruit volunteers?
•Previous volunteers (closed in MP)
•Links on Ministry Web pages
•Word of mouth from other volunteers
•Flyers
•Pre-service Slides
•Connection announcement
•EPRF’s (screen shot of intranet)
Volunteer Coordinator Training
Com

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Volunteer Coordinator Training

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Ministry Platform Resources
and Tools:
• Volunteer check-in providing name badge
• Email volunteers by name and group
• Accumulates active volunteer information
• Lists volunteers responding to opportunity
• Roster with pictures
• Attendance
• Graphs and data statistics
• Training & info: contact vicki@calvaryftl.org
Volunteer Coordinator Training

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Volunteer Coordinator Training
Handout

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Computer Access and
Name Badge Process
•Form on Intranet:
Intranet > All Forms > Volunteer Access Request Form
•Sent to Volunteer Ministry via intercompany
mail
Volunteer Coordinator Training
Handout

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Communication Process
with Volunteer Ministry:
• New volunteer email and hotline:
- volunteerhelp@calvaryftl.org
- 954-315-4227
- For staff and the Body
- Now live!
Volunteer Coordinator Training

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Future of Volunteer
Ministry:
•Ministry Platform interface web page imbedded
for each ministry.
•Volunteer landing page redesign with MP Portal
and direct Regional Campus links
•Skills, Gifts and Talents (not a query data base –
volunteer data points)
Volunteer Coordinator Training

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Volunteer Coordinator Training

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Volunteer Coordinator Training

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Question and
Answer time
Volunteer Coordinator Training

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3 Question
Survey:
1.What was one thing you learned
today that was helpful?
2.What one thing would you change?
3.What one topic would you like more
information on?
Volunteer Coordinator Training
Handout

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Thank you
for your
time!
Volunteer Coordinator Training