The document provides an overview of the University of California's Effort Reporting System for health sciences research administration. It discusses federal guidelines for effort reporting, the Electronic Certification of Effort and Reporting Tool (ECERT), personnel activity reports, and the roles and responsibilities of principal investigators and departments. Special situations that may be encountered like personnel agreements, NIH salary caps, and K awards are also covered.

1. University of California Effort Reporting System An Overview for Health Sciences Research Administration A-Z Program Presenters: Donna Smith, OPAFS & Yvette Obando, Psychiatry March 26, 2009

11. Who Certifies an Effort Report? Effort Reports will be certified by a “responsible official with first hand knowledge” of the employee’s work. This is usually either: The PI or The Employee

13. What is the Reporting Cycle? Effort Quarter Ends March 31 Reports Produced Mid-May Interim Status Report Sent Early July Reminders Sent/Status Report Issued Mid-July Reports Due End of July Day 0 Day 45 Day 90 Day 105 Day 120

15. What is the role of the Dept.?

16. Job Aide for Effort Administrators

20. ECERT Pilot Departments Pilot I – FY07 JAN-MAR Pilot II – FY07 APR-JUN (Plus Depts. In Pilot I) Pilot III – FY08 JUL-SEP (Plus Depts. In Pilots I & II) IPAPS Bioengineering Campus Recreation Ophthalmology CalIT2 Comp. Sci. & Engineering Physics Cardiology CRBS Physiology Economics Ctr. for Energy Research Psychiatry GCRC Elect. & Comp. Engineering Supercomputer JSOE Dean’s Office Endo-Met Mathematics Linguistics Neurosciences Pediatrics Pathology Rheumatology Skagg’s School of Pharmacy Sea Grant

21. Effort Considerations when Processing a PET

29. Sweet! We achieved 100% Certification within 120 days after the end of the quarter. Dept. Manager PI Lab