Time And Task Management
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A lesson I give to air cadets on promotion to Cadet Corporal. It's always well-recieved by older cadets. I'll be altering the format quite a bit as I build it into a day-long course for NCO's.
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Time And Task Management
- 1. Time & Task Management Sgt D Smith ATC 1
- 3. 3
- 4. “the range of skills, tools and techniques utilized to accomplish specific tasks, projects and goals” 3
- 5. “the range of skills, tools and techniques utilized to accomplish specific tasks, projects and goals” 4
- 7. 6
- 8. “the process of managing a task during its lifecycle, including planning, testing, tracking and reporting 6
- 9. “the process of managing a task during its lifecycle, including planning, testing, tracking and reporting 7
- 10. Defining a Task 8
- 11. 9
- 12. A thing that needs doing. 9
- 13. A thing that needs Get more doing. cadets 9
- 14. A thing that needs Get more doing. cadets A small thing that needs doing. 9
- 15. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools 9
- 16. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that needs doing. 9
- 17. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that Contact a needs doing. school 9
- 18. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that Contact a needs doing. school A discreet, atomic thing that needs doing. 9
- 19. A thing that needs Get more doing. cadets A small thing that Give talks in needs doing. schools A very small thing that Contact a needs doing. school Call Jo Bloggs at A discreet, atomic Highroft School on thing that needs doing. 01273 123 321 9
- 20. Why should a task be this small? 10
- 21. 11
- 22. You can see your progress, and it’s direction 11
- 23. You can see your progress, and it’s direction You’re far more likely to do it 11
- 24. Scheduling Tasks 12
- 25. 13
- 26. Problems? 14
- 27. 15
- 28. inflexible 15
- 29. inflexible depressing 15
- 30. inflexible depressing hard to maintain for more than a week 15
- 31. What should go in the calendar? 16
- 32. Fixed tasks and appointments 17
- 33. 18
- 34. Using a List 19
- 35. Rolling List 20
- 36. Rolling List (see board) 20
- 37. Advantages? 21
- 38. Problems? 22
- 39. Project/Context List 23
- 40. Project/Context List (see demo) 23
- 41. Advantages? 24
- 42. Problems? 25
- 43. 26
- 44. never-ending 26
- 45. never-ending it will stress you out 26
- 46. Daily Tasks 27
- 47. 28
- 48. Advantages? 29
- 49. 30
- 50. When you finish, you’re finished 30
- 51. Problems? 31
- 52. 32
- 53. Very easy to defer 32
- 54. Very easy to defer No project management 32
- 55. 33
- 56. Take away points 33
- 57. Take away points Tasks should be atomic 33
- 58. Take away points Tasks should be atomic You need a calendar or diary 33
- 59. Take away points Tasks should be atomic You need a calendar or diary You need a task list - choose one 33
- 60. Thinking Big 34
- 61. Project Planning 35
- 62. What’s a Project? 36
- 63. 37
- 64. “Any task with more than one discrete, atomic action” 37
- 65. 38
- 66. Starting a Project 38
- 67. Starting a Project 1 Define and visualize the ideal outcome 38
- 68. Starting a Project 1 Define and visualize the ideal outcome 2 Decide on how you will achieve it (resources, people, training, time, information etc) 38
- 69. Starting a Project 1 Define and visualize the ideal outcome 2 Decide on how you will achieve it (resources, people, training, time, information etc) 3 List the task required to do this. 38
- 70. 39
- 71. Ubiquitous Capture 40
- 72. What does this mean? 41
- 73. A: Writing everything down! 42
- 74. Why ? 43
- 75. 44
- 76. To stop it floating around in your head! 44
- 77. To stop it floating around in your head! Forget stuff 44
- 78. To stop it floating around in your head! Forget stuff Stress about forgetting stuff 44
- 79. To stop it floating around in your head! Forget stuff Stress about forgetting stuff Piss other people off 44
- 80. Tools for capture 45
- 81. 46
- 82. Notepad 46
- 83. Notepad Inbox 46
- 84. 47
- 85. Take away points 47
- 86. Take away points Tasks with many sub- tasks are projects 47
- 87. Take away points Tasks with many sub- tasks are projects Projects should have an ideal outcome 47
- 88. Take away points Tasks with many sub- tasks are projects Projects should have an ideal outcome Write everything down 47
- 89. Take away points Tasks with many sub- tasks are projects Projects should have an ideal outcome Write everything down You need a notebook 47
- 90. 48
- 91. A note on delegation 49
- 92. A note on delegation When you delegate, you retain responsibility 49
- 93. Can you remember everything you delegated? 50
- 94. Keep a “Waiting For” List 51
- 95. 52
- 96. 53
- 97. Take away points 53
- 98. Take away points 53
- 99. 54
- 100. Implementation at Cadets 54
- 101. Implementation at Cadets keep a calendar or diary 54
- 102. Implementation at Cadets keep a calendar or diary keep a task list 54
- 103. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List 54
- 104. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture 54
- 105. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture use your inbox 54
- 106. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture use your inbox keep an A4/A5 book for project planning 54
- 107. Implementation at Cadets keep a calendar or diary keep a task list keep a “Waiting For” List keep a notebook for capture use your inbox keep an A4/A5 book for project planning make a short list prior to each parade night 54
- 108. 55
- 109. make a short list prior to each parade night 55
- 110. 56
- 111. Implementation at Home 56
- 112. Implementation at Home it’s up to you 56
- 113. Implementation at Home it’s up to you it’s one of the most useful things I ever did 56
- 114. Further Reading 57
- 115. 58
- 116. Getting Things Done, David Allen 58
- 117. Getting Things Done, David Allen Getting Things Done on Wikipedia 58
- 118. Getting Things Done, David Allen Getting Things Done on Wikipedia zenhabits.net 58
- 119. Getting Things Done, David Allen Getting Things Done on Wikipedia zenhabits.net How to Become a Straight-A Student: The Unconventional Strategies Real College Students Use to Score High while Studying Less, Cal Newport 58
- 120. Any Questions? 59