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Ways to
Sum
in Excel
7
Function Tips and Tricks
1
Problem #
How to get
a quick
Grand Total
for Rows
and Columns?
1
Function #
 Select number
cells and the
blank total cells
 Double-click the
AutoSum button
on Excel Ribbon
2
Problem #
How to total
specific
cells in a
range?
2
Function #
 SUM formula:
Ctrl + Click
to select
multiple cells
+ operator
shows errors if
cells contain text
3
Problem #
What is
the
current
balance?
3
Function #
 Lock starting row
with absolute row
reference: C$2
 Copy down
 Start row locked,
end row increases
4
Problem #
How many
Binders were
ordered?
4
Function #
 Sums cells based
on specific value in
each row
 Type criterion in
formula, or use
cell reference
5
Problem #
How many
“Pen”
items
were
ordered?
5
Function #
 Wildcard “*” used
with criterion
 “*” = any characters
 Type criteria in
formula, or use
cell reference
6
Problem #
How many
cases sold
in Pen orders
in month 2
or later?
6
Function #
 Sum based on
multiple criteria
 Type criteria in
formula, or use
cell reference
7
Problem #
How many
units sold for
items in
filtered
list?
7
Function #
 SUBTOTAL(109,
 Sums visible
numbers
 Ignores rows
◦ hidden by filter
◦ Or manually hidden
 SUBTOTAL(9,
...
 Sum Functions
(get the sample file for this slide show)
 Count Functions
 VLOOKUP Function
 INDEX / MATCH Functions
...
http://www.contextures.com/
30excelfunctionsin30days01.html
Visit Contextures.com
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7 Ways to Sum in Excel

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In Excel, you can Sum numbers with a single click, to create grand totals.
Instead of using the + operator, create a SUM function to avoid errors if some cells contain text.
Use the SUMIF or SUMIFS functions to sum cells based on single or multiple criteria. Also, you can combine the criteria with wildcard characters or operators, for more flexibility.
You can even Sum just the numbers that are visible in a filtered list.

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7 Ways to Sum in Excel

  1. 1. Ways to Sum in Excel 7 Function Tips and Tricks
  2. 2. 1 Problem # How to get a quick Grand Total for Rows and Columns?
  3. 3. 1 Function #  Select number cells and the blank total cells  Double-click the AutoSum button on Excel Ribbon
  4. 4. 2 Problem # How to total specific cells in a range?
  5. 5. 2 Function #  SUM formula: Ctrl + Click to select multiple cells + operator shows errors if cells contain text
  6. 6. 3 Problem # What is the current balance?
  7. 7. 3 Function #  Lock starting row with absolute row reference: C$2  Copy down  Start row locked, end row increases
  8. 8. 4 Problem # How many Binders were ordered?
  9. 9. 4 Function #  Sums cells based on specific value in each row  Type criterion in formula, or use cell reference
  10. 10. 5 Problem # How many “Pen” items were ordered?
  11. 11. 5 Function #  Wildcard “*” used with criterion  “*” = any characters  Type criteria in formula, or use cell reference
  12. 12. 6 Problem # How many cases sold in Pen orders in month 2 or later?
  13. 13. 6 Function #  Sum based on multiple criteria  Type criteria in formula, or use cell reference
  14. 14. 7 Problem # How many units sold for items in filtered list?
  15. 15. 7 Function #  SUBTOTAL(109,  Sums visible numbers  Ignores rows ◦ hidden by filter ◦ Or manually hidden  SUBTOTAL(9,  Sums visible numbers  Ignores rows hidden by filter only
  16. 16.  Sum Functions (get the sample file for this slide show)  Count Functions  VLOOKUP Function  INDEX / MATCH Functions  INDIRECT Function
  17. 17. http://www.contextures.com/ 30excelfunctionsin30days01.html Visit Contextures.com

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