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Word Lesson 6B Comments & Printing
- 1. Microsoft® Word 2010 Core Skills Microsoft Office Word 2010 Lesson 6: Getting Ready to Print Courseware #: 3240
- 2. Microsoft® Word 2010 Core Skills Lesson 6 Objectives •add comments for review •preview the document •print the document © CCI Learning Solutions Inc. 2
- 3. Microsoft® Word 2010 Core Skills Using Comments • The process of working together in teams, sharing comments, and exchanging ideas for a common purpose is called workgroup collaboration. • Word provides several ways team members can collaborate. – Team members can circulate a document and add comments or changes to the document. 3 3
- 4. Microsoft® Word 2010 Core Skills Using Comments • Comments provide another method of proofing your document © CCI Learning Solutions Inc. 4
- 5. Microsoft® Word 2010 Core Skills Using Comments • Insert comments in balloon objects – Identifies who made comment – Comments from multiple people appear in different colors for each person – Can move from one comment to next • Display on screen – Do not print unless you change the print options to print © CCI Learning Solutions Inc. 5
- 6. Microsoft® Word 2010 Core Skills Inserting Comments • To delete a comment, click the comment to be deleted • To insert a comment, on & then click delete the Review tab, in the Comments group, click New Comment • To view the comments, click Previous or Next © CCI Learning Solutions Inc. 6
- 7. Microsoft® Word 2010 Core Skills Learn the Skill (p. 125) •In this exercise, you will insert comments into the Camel Tours document as reminders •Open Camel Tours. Save the file as Camel Tours. © CCI Learning Solutions Inc. 7
- 8. Microsoft® Word 2010 Core Skills Preparing to Print • Preview document for overall page layout in Backstage view • Document appears as it will when printed © CCI Learning Solutions Inc. 8
- 9. Microsoft® Word 2010 Core Skills Preparing to Print • To preview or print document: – Click File tab and click Print, or – press Ctrl+P • Use status bar to zoom in or out © CCI Learning Solutions Inc. 9
- 10. Microsoft® Word 2010 Core Skills Preparing to Print Print Click to print using options set. Copies Specify number of copies to print. Printer Indicates which printer is active. Print All Pages Set print options. Pages #-# Only these pages #,#,# Only the pages specified -# From page 1 to the specified page #- From this page to the last page s#-s# From this section to this section © CCI Learning Solutions Inc. 10
- 11. Microsoft® Word 2010 Core Skills Preparing to Print Print on Set double-sided option Both Sides Collated Set how multiple copies printed. Portrait Change orientation here. Orientation Letter Change paper size. Normal Change margins. Margins 1 Page per Set how many pages print on each Sheet sheet. Page Setup Make other page layout changes to document. © CCI Learning Solutions Inc. 11
- 12. Microsoft® Word 2010 Core Skills Learn the Skill (p. 130) •In this exercise, you will preview a document, make some changes to how it will print. •Open Biking Tours. Save the file as Biking Tours. © CCI Learning Solutions Inc. 12
- 13. Microsoft® Word 2010 Core Skills Summary of Lesson 6 •check the spelling •add comments for •check the grammar review •check for contextual •preview the text errors document •use AutoCorrect •print the document © CCI Learning Solutions Inc. 13
- 14. Microsoft® Word 2010 Core Skills Review Questions 1. Explain the difference between spelling errors, grammatical errors, and contextual text errors. 2. Explain how you could use the AutoCorrect feature to help with entering text characters. 3. When might you add comments to a document? 4. Discuss why you might want to preview the document before printing. 5. Give examples of why you might want to change the print options for a document. © CCI Learning Solutions Inc. 14
Notes de l'éditeur
- Pg 117Briefly introduce which topics are covered in this lesson so students are aware of the new skills they will learn. Remind students also that all the information is available in the book as a reference so they don’t need to commit anything to memory or take notes.
- Pg 124Objective 5.2Use comments as another method to proof your document except you are relying on another set of eyes to catch anything you may have missed, or simple to provide feedback in regards to the content of the report.When there are comments from multiple people looking at the report, these comments appear in different colors for each person. You can still move from one comment to another or delete them as needed.If you used CCI’s Word courseware in the past, you will notice Comments is now here instead with references as it has become a core objective.If you introduced the Select Browse Object button previously, mention how this tool can be used to find comments entered in a document.
- Pg 124Objective 5.2Use comments as another method to proof your document except you are relying on another set of eyes to catch anything you may have missed, or simple to provide feedback in regards to the content of the report.When there are comments from multiple people looking at the report, these comments appear in different colors for each person. You can still move from one comment to another or delete them as needed.If you used CCI’s Word courseware in the past, you will notice Comments is now here instead with references as it has become a core objective.If you introduced the Select Browse Object button previously, mention how this tool can be used to find comments entered in a document.
- Pg 126Printing is one of the basic requirements for using word processors. Although there is always discussion about a paperless society, people like the ability to view a document in hard copy form, as well as make marks on that copy instead of electronically. One of the benefits of Backstage is that preview and printing are in one location now, giving you the opportunity to view several pages at the same time without having to change screens.
- Pg 126Printing is one of the basic requirements for using word processors. Although there is always discussion about a paperless society, people like the ability to view a document in hard copy form, as well as make marks on that copy instead of electronically. One of the benefits of Backstage is that preview and printing are in one location now, giving you the opportunity to view several pages at the same time without having to change screens.
- Pg 127-129Point out how Word provides you options similar to those on the Page Layout tab to make any last minute changes you need prior to printing the document. You may need to provide examples of the different ways you can print, or why you may want to do those, e.g., markup, odd pages only, etc.Remember that print options are tied into the type of printer you have and options installed. For instance, if the printer cannot do double-sided printing, the Print on Both Sides option will not be available for use. Alternatively, if the printer can print in color but you are printing drafts of the report, you may want to change the color option to black and white only.
- Pg 127-129Point out how Word provides you options similar to those on the Page Layout tab to make any last minute changes you need prior to printing the document. You may need to provide examples of the different ways you can print, or why you may want to do those, e.g., markup, odd pages only, etc.Remember that print options are tied into the type of printer you have and options installed. For instance, if the printer cannot do double-sided printing, the Print on Both Sides option will not be available for use. Alternatively, if the printer can print in color but you are printing drafts of the report, you may want to change the color option to black and white only.
- Pg 130Briefly review what topics were covered in this lesson so students are aware of the new skills they learned. Remind students also that all the information is available in the book as a reference.
- Pg 130As time permits, go through the questions with students, or choose to assign these for groups or homework review.