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1. Sharepoint Governance Ing. Stefan Demetz Stefan.demetz@decatec.it http://www.decatec.it 1

2. SharePoint Governance Governance uses people, process, technology, and policiesto define a service, resolve ambiguity, and mitigate conflict within an organization Source: The Burton Group

3. SharePoint Governance People Roles and responsibilities Process How to accomplish common tasks such as creating a new site or requesting new business requirements Technology Leveraging the features to enforce policies through technology Policy: Collection of principles - What site owners, designers, developers should / shouldn’t do Source: The Burton Group

4. Common issues Site Proliferation – sites with no ownership or responsibility and no Plan Server Proliferation – IT doesn’t meet needs of dept. Unreliable Service (No SLAs) Unreliable support No strategy, no training Lack of Growth & Usage Reporting Lack of Communication Security nightmare NO disaster Recovery Sites with “Junk” continue to live on and cloud search results Permissions Proliferation

5. How Do I Get to a "Managed" State?

7. Where do I want IT to Step In.

8. What quota should I allow?

9. How will data or sites be expired?

10. How will I provide search or browse?

11. What customizations/dev will I allow?

12. How will I manage and support the adhocunstructured collaboration?IT Provisioned Larger Quota Permanent Supported Dev env. $$$ Charge Back Self Service Smaller Quota Quicker Expiration OOB Adhoc Structured

13. How Do I Get the Business Involved?

14. SharePoint Specialist Skills SharePoint Business Analyst SharePoint Infrastructure Specialist Business Intelligence Collaboration BusinessForms PlatformServices SharePoint Creative Designer Portal SharePoint Developer(s) Content Management Search SharePoint Trainer SharePoint Architect

15. Sharepoint Governance Features Site templates Quotas Locks Alerts Workflows Features Self-service site creation Content types Content approval Versioning

16. Sharepoint Governance Features Site Content and Structure page Information management policies Auditing Expiration Labeling Barcode Information rights management Blocked file types

17. Governance Tools http://www.codeplex.com/governance Third party tools

18. Consiglio per Sharepoint Governance Usate i bigini di Microsoft: Planning & Architecture  Planning WorkSheets http://technet.microsoft.com/en-us/library/cc262451.aspx