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1. Conference Agenda & Timeline Checklist
Duration
Date Agenda Task Description Department Owner Start End Status
(Hours)
Ensure all Decorations, Gifts,
1-Dec-12 Set-Up Event Preparation Supplies, etc. have arrived at Event Events Shannon 8:00 AM 1:30 9:30 AM Completed
Location
1-Dec-12 Set-Up Meetings Event Team arrives at Event Location Events Bobby 9:30 AM 0:30 10:00 AM On Track
Conduct Set-Up Meeting with Event
1-Dec-12 Set-Up Meetings
Team to Delegate Responsibilites
Events Bill 10:00 AM 0:15 10:15 AM Overdue
Set-Up Decorations, Stage, AV
1-Dec-12 Set-Up Event Preparation
equipment, etc.
Events Jim 10:15 AM 3:00 1:15 PM At Risk
Check Sound, Lights and AV
1-Dec-12 Set-Up Event Preparation
equipment
Technical Ted 10:15 AM 3:00 1:15 PM Not Started
Conduct Rehearsals for
1-Dec-12 Set-Up Event Preparation
Speakers/Workshops
Events Shannon 11:00 AM 2:00 1:00 PM Not Started
Final Check of Agenda, Speakers,
1-Dec-12 Set-Up Event Preparation
Entertainment and Location
Events Shannon 1:15 PM 1:00 2:15 PM Not Started
Conduct Pre-Conference Meeting with
1-Dec-12 Set-Up Event Preparation Event Location Staff and/or Hotel Events Bobby 2:15 PM 1:00 3:15 PM Not Started
Management

2. 2-Dec-12 Meeting Day 1 Event Preparation All Staff Arrive at Event Location Events Bill 7:30 AM 0:30 8:00 AM Not Started
2-Dec-12 Meeting Day 1 Meetings Staff Orientation Meeting Events Jim 8:00 AM 0:30 8:30 AM Not Started
2-Dec-12 Meeting Day 1 Registration Attendee Arrival/Registration Events Ted 9:00 AM 3:00 12:00 PM Not Started
2-Dec-12 Meeting Day 1 Conference Conference Begins (Kick-Off) Events Shannon 1:00 PM 1:30 2:30 PM Not Started
2-Dec-12 Meeting Day 1 Activities Break-Out Sessions Events Shannon 2:30 PM 1:00 3:30 PM Not Started
Entertainment &
2-Dec-12 Meeting Day 1
Speakers
Speaker #1 Events Bobby 4:00 PM 1:30 5:30 PM Not Started
2-Dec-12 Meeting Day 1 Conference Formal Dinner & Awards Executive Bill 7:00 PM 3:00 10:00 PM Not Started
3-Dec-12 Meeting Day 2 Conference Breakfast/Day Review Events Jim 7:30 AM 1:00 8:30 AM Not Started
3-Dec-12 Meeting Day 2 Activities Morning Break-Out Sessions Sales Ted 8:30 AM 1:30 10:00 AM Not Started

3. 3-Dec-12 Meeting Day 2 Conference Lunch/Speaker #2 Events Shannon 11:00 AM 1:30 12:30 PM Not Started
3-Dec-12 Meeting Day 2 Activities Free Afternoon (Activities Planned Events Shannon 1:00 PM 4:00 5:00 PM Not Started
3-Dec-12 Meeting Day 2 Conference Panel Discussion #1 Events Shannon 6:00 PM 1:00 7:00 PM Not Started
Entertainment &
3-Dec-12 Meeting Day 2
Speakers
Themed Dinner/Celebration Events Shannon 8:00 PM 3:00 11:00 PM Not Started
Entertainment &
4-Dec-12 Meeting Day 3
Speakers
Speaker #3 Product Team Bobby 8:00 AM 1:00 9:00 AM Not Started
4-Dec-12 Meeting Day 3 Conference Panel Discussion #2 Technical Bill 9:30 AM 1:30 11:00 AM Not Started
4-Dec-12 Meeting Day 3 Conference Goodbye Brunch Events Jim 11:00 AM 2:00 1:00 PM Not Started
4-Dec-12 Meeting Day 3 Event Breakdown Attendee Checkout Events Ted 1:00 PM 1:30 2:30 PM Not Started
4-Dec-12 Meeting Day 3 Meetings Staff Meeting to Organize Clean-Up Events Shannon 1:00 PM 0:30 1:30 PM Not Started

4. 4-Dec-12 Meeting Day 3 Event Breakdown Clean-Up Events Shannon 1:30 PM 2:00 3:30 PM Not Started
4-Dec-12 Meeting Day 3 Meetings Event Team Wrap-Up/Review Events Shannon 3:30 PM 1:00 4:30 PM Not Started