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Access 2016 module 4 ppt presentation
1.
1 Access 2016 Module
4 Using Reports
2.
2 • Use the
Report Wizard • Use Report Layout View • Review report sections • Apply group and sort orders • Add subtotals and counts • Resize and align controls • Format a report • Create mailing labels Module Objectives © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
3.
3 • A report
is the primary object you use to print database content • Report Wizard is one way to create a report • Tool that asks questions to guide development of the report • Responses determine record source, style and layout • Record source is the table or query that defines the fields and records displayed on the report Use the Report Wizard (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
4.
4 Selecting fields for
a report using the Report Wizard Use the Report Wizard (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
5.
5 • Reports have
multiple views that you use for various report-building and report- viewing activities • Report Layout View applies a grid to the report that helps you resize, move, and position controls Use Report Layout View (Slide 1 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
6.
6 Modifying column width
in Report Layout View Use Report Layout View (Slide 2 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
7.
7 Report views Use Report
Layout View (Slide 3 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
8.
8 Report sections determine
where and how often controls in that section print in the final report Review Report Sections (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
9.
9 Report in Design
View showing sections Review Report Sections (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
10.
10 • Grouping means
to sort records by a particular field plus provide a header and/or footer section before or after each group of sorted records • To change sorting or grouping options for a report, you must work in Report Design View • Record Source property of a report or form determines what fields and records the report or form will display Apply Group and Sort Orders (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
11.
11 Group, Sort, and
Total pane with new group heading Apply Group and Sort Orders (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
12.
12 • Calculations are
used to add subtotals and counts to a report • Expressions are needed to create a calculation • Functions are built-in Access formulas • Arguments are information needed by a function Add Subtotals and Counts (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
13.
13 Adding subtotals to
group footer sections Add Subtotals and Counts (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
14.
14 • Two alignment
commands: • Within its own border • With respect to each other • You can resize a control by using the ↔ pointer • [Ctrl] + arrow key(s) move a control one pixel at a time • [Shift] + arrow key(s) resize a control one pixel at a time Resize and Align Controls (Slide 1 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
15.
15 Resizing controls in
Layout View Resize and Align Controls (Slide 2 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
16.
16 Selecting more than
one control at a time in Report Design View Resize and Align Controls (Slide 3 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
17.
17 • Formatting refers
to enhancing the appearance of the information • Formatting includes • Font style, size and color • Background color • Line thickness and color • Alignment Format a Report (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
18.
18 Formatting section backgrounds Format
a Report (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
19.
19 • Any data
in your Access database can be converted into labels using the Label Wizard, a special report wizard that precisely positions and sizes information for hundreds of standard business labels Create Mailing Labels (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
20.
20 Label Wizard dialog
box Create Mailing Labels (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
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