Email Archiving Concerns Lightning Talk MW 2014

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Museums and the Web 2014 Deep Dive Workshop: Email Preservation. Lightning talk examining issues that the cultural heritage sector faces in preserving and providing access to history via email correspondence. #MW2014 #deepdive

Technologie

Email Archiving:
Issues and Concerns
Deep Dive: Assessing Tools and Best Practices for
Email Preservation and Access in Art Museums

A few things about
official email correspondence
that keep me up at night …

Correspondence as primary source material
• Organizational history
• Object acquisition
• Artworks … what is today’s equivalent to Van Gogh’s
letters?
• Incomplete threads
• Inconsistent (or non-existent) archiving practices
- Multiple formats
- Print & paper file: inconsistent practice, no guidelines, can’t monitor
- Idiosyncratic approaches

Questions of intellectual property
• Who owns the content?
• Reliance on cloud-based systems
- Terms of service vary widely

Scary Technology Stuff
• Years of inbox size limits
- IT had real resource limits – treated as a cost center
- IT ordered deletion, offered no alternative
• Migration from system-to-system
- Migration can be “lossy”

Archiving versus Backup
• Um … they aren’t the same thing …
• Confuses senior decision-makers
• Even if archiving is taking place:
- Lack of policies
- Unfiltered content (loads of garbage)
- Versioning issues
- Failures & inadvertent deletes

Inbox used as de facto DAM system
• File attachments galore
• Storage, search, retrieval challenges
• Content disappears when staff depart

Legal Stuff
• Provenance
• Subpoena/Discovery
• Other (mainly HR) issues: bias, discrimination,
harassment, etc.

Media-based artwork: documentation
• Artist’s instructions & preferences
• Troubleshooting & problem-solving
• Stated and/or implied permissions
- File conversion
- Equipment upgrade or replacement

Complexity & expense
• Do we have the resources?
• Staffing?
• Standards?

History
Help!
Objects
Threads
Inconsistency
Print
Incomplete
Formats
Storage
Provenance
Subpoena
Ownership
HR issues
Cloud
Confusion
Back up
Attachments
Paper
Unfiltered
DAMs
Permissions
Artists
UpgradeResources
Staffing
Standards

Thank you!
Douglas Hegley, Director of Technology
Minneapolis Institute of Arts
dhegley@artsmia.org
@dhegley

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Created by Mozilla Research in 2012 and now part of Linux Foundation Europe, the Servo project is an experimental rendering engine written in Rust. It combines memory safety and concurrency to create an independent, modular, and embeddable rendering engine that adheres to web standards. Stewardship of Servo moved from Mozilla Research to the Linux Foundation in 2020, where its mission remains unchanged. After some slow years, in 2023 there has been renewed activity on the project, with a roadmap now focused on improving the engine’s CSS 2 conformance, exploring Android support, and making Servo a practical embeddable rendering engine. In this presentation, Rakhi Sharma reviews the status of the project, our recent developments in 2023, our collaboration with Tauri to make Servo an easy-to-use embeddable rendering engine, and our plans for the future to make Servo an alternative web rendering engine for the embedded devices industry. (c) Embedded Open Source Summit 2024 April 16-18, 2024 Seattle, Washington (US) https://events.linuxfoundation.org/embedded-open-source-summit/ https://ossna2024.sched.com/event/1aBNF/a-year-of-servo-reboot-where-are-we-now-rakhi-sharma-igalia

A Year of the Servo Reboot: Where Are We Now?

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GenCyber Cyber Security Day Presentation

presentation ICT roal in 21st century education

A Year of the Servo Reboot: Where Are We Now?

Email Archiving Concerns Lightning Talk MW 2014

1. Email Archiving: Issues and Concerns Deep Dive: Assessing Tools and Best Practices for Email Preservation and Access in Art Museums

2. A few things about official email correspondence that keep me up at night …

3. Correspondence as primary source material • Organizational history • Object acquisition • Artworks … what is today’s equivalent to Van Gogh’s letters? • Incomplete threads • Inconsistent (or non-existent) archiving practices - Multiple formats - Print & paper file: inconsistent practice, no guidelines, can’t monitor - Idiosyncratic approaches

4. Questions of intellectual property • Who owns the content? • Reliance on cloud-based systems - Terms of service vary widely

5. Scary Technology Stuff • Years of inbox size limits - IT had real resource limits – treated as a cost center - IT ordered deletion, offered no alternative • Migration from system-to-system - Migration can be “lossy”

6. Archiving versus Backup • Um … they aren’t the same thing … • Confuses senior decision-makers • Even if archiving is taking place: - Lack of policies - Unfiltered content (loads of garbage) - Versioning issues - Failures & inadvertent deletes

7. Inbox used as de facto DAM system • File attachments galore • Storage, search, retrieval challenges • Content disappears when staff depart

8. Legal Stuff • Provenance • Subpoena/Discovery • Other (mainly HR) issues: bias, discrimination, harassment, etc.

9. Media-based artwork: documentation • Artist’s instructions & preferences • Troubleshooting & problem-solving • Stated and/or implied permissions - File conversion - Equipment upgrade or replacement

10. Complexity & expense • Do we have the resources? • Staffing? • Standards?

11. History Help! Objects Threads Inconsistency Print Incomplete Formats Storage Provenance Subpoena Ownership HR issues Cloud Confusion Back up Attachments Paper Unfiltered DAMs Permissions Artists UpgradeResources Staffing Standards

12. Thank you! Douglas Hegley, Director of Technology Minneapolis Institute of Arts dhegley@artsmia.org @dhegley

Email Archiving Concerns Lightning Talk MW 2014

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Email Archiving Concerns Lightning Talk MW 2014