The document provides information about evaluating a company's safety and health program. It discusses evaluating the program as a system with inputs, processes, and outputs. It describes analyzing symptoms and underlying causes of issues, and making judgments about effectiveness to improve the program. The goal is to help participants better understand how to systematically evaluate their company's safety and health plan.

2. What do the rules say about "evaluating" safety and health programs? OAR 437, Div 1, Rule 765(6)(d)(A) Hazard assessment and control. The safety committee shall assist the employer in evaluating the employer's accident and illness prevention program, and shall make written recommendations to improve the program where applicable. What safety committee role works best to fulfill these responsibilities? Consultant Cop Why? _________________________________________________________ _______________________________________________________________ OAR 437, Div 1, Rule 765(f) Accountability The safety committee shall evaluate the employer's accountability system and make recommendations to implement supervisor and employee accountability for safety and health. What "supervisor and employee accountability for safety and health" mean? ________________________________________________________________________ ________________________________________________________________________ OAR 437, Div 1, Rule 765(e) Safety and health planning. The safety committee shall establish procedures for the review of all safety and health inspection reports made by the committee. Based on the results of the review, the committee shall make recommendations for improvement of the employer's accident and illness prevention program. What two important safety committee responsibilities are stated in this rule? ________________________________________________________________________ ________________________________________________________________________

13. 3. ____ The workplace safety and health policy is supported by management. What does that support look like? Support needed for an effective safety and health program must include a substantial commitment to safety. Top management commitment must go beyond "lip service." It's more than just moral support...just talking up safety. Management needs to walk the talk by investing serious time, their own and staff, and money into proactive safety initiatives. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ 4. ____ Safety and health goals and objectives are supported by management. Goals and objectives are created by management and workers. If your primary safety goal is "zero accidents," management will establish objectives to achieve that goal. One objective to reach this goal might be, "Train all employees on proper lifting techniques by December 30." Management will then support this objective by developing an effective training system. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ 5. ____ Management supports safety and health rules. Management best supports safety and health rules by educating all employees on those rules and insisting that everyone, at all organizational levels, follow those rules. Management must also provide everyone with the resources necessary for compliance. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________

14. 6. ____ Managers personally follow safety and health rules. Management can not expect employees to follow safety rules if they, themselves, do not. If supervisors and managers ignore safety rules, they actually "rewrite" those rules. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ 7. ____ Managers personally intervene in the safety behavior of others. Supervisors and managers, as agents of the employer, are responsible to personally intervene when they see an employee performing unsafe behaviors. They must stop the unsafe behavior, find out why it occurred, and do whatever it takes to make sure it doesn't happen again. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ 8. ____ Managers set a visible example of safety and health leadership. Management and leadership are not the same. Management is an organizational skill. Leadership is a human relations skill. Leaders establish positive relationships with their followers. The greater the responsibility, the more opportunity exists to demonstrate safety leadership. Effective safety programs maximize opportunities for safety leadership. Setting a good example is accomplished through action. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________

17. 12. ____ Each assignment of safety and health responsibility is clearly communicated. Formal written responsibilities will most clearly assign safety responsibilities. All employees should be educated and trained on their responsibilities. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ 13. ____ Individuals with assigned safety and health responsibilities have the necessary knowledge, skills, and timely information to perform their duties. Without the proper education, individuals will not be competent or qualified to perform their safety responsibilities. To determine qualifications, systems should be in place to measure individual knowledge and skills. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________

18. 14. ____ Individuals with assigned safety and health responsibilities have the authority to perform their duties. Accountability follows control or authority. Supervisors and managers generally have control/authority over the physical conditions in the workplace and should have the authority to successfully carry out their assigned safety responsibilities to provide resources, educate and train, recognize, discipline, etc. Employees generally have authority/control over their own personal behavior. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ 15. ____ Individuals with assigned safety and health responsibilities have the resources to perform their duties. Managers and employees depend on others to provide the resources necessary to carry out their safety responsibilities. The employer should develop systems to ensure management and labor at all levels receive the necessary resources so that everyone can achieve established safety standards of behavior and performance. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________

19. 16. ____ An accountability mechanism is included with each assignment of safety and health responsibility. Safety responsibilities assigned to each manager, supervisor, and employee should be tied to appropriate consequences. If the employee fails to meet established standards, consistent, fair corrective actions should be administered. If the employee meets or exceeds those standards, positive recognition should occur. Remember, if you regularly recognize, you'll rarely have to reprimand. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ 17. ____ Individuals are recognized and rewarded for meeting safety and health responsibilities. Recognition -- the expression of appreciation for a job well done is always appropriate. It provides an opportunity for leadership. Recognition should (1) occur soon after the behavior, (2) be certain -- employees know they will be recognized, and (3) significant -- a sincere, genuine expression. The most effective recognition is accomplished in private. It's personal. Recognition does not always include reward. Reward -- on the other hand, is a token or symbol of appreciation. It's usually tangible. A reward system must be developed thoughtfully and carried-out carefully and fair or it will fail. Rewards can be thought of as "entitlements." Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________

21. ELEMENT 3 - EMPLOYEE INVOLVEMENT 20. ____ There is a process designed to involve employees in safety and health issues. Enough can't be said about the importance of employee involvement in safety. The more involvement, the more ownership. When employees believe they own it, they will value it. Management must develop a system that invests time and money in employee involvement in safety. The system should include and encourage involvement in safety education, membership in the safety committee, making safety suggestions, and communication. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ 21. ____ Employees are aware of the safety and health involvement process at the workplace. Employees have been educated about the various ways they may be involved in safety. When asked, employees know who their safety committee representative is. They understand safety suggestion program procedures. They participate in job hazard analyses. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________

22. 22. ____ Employees believe the process that involves them in safety and health issues is effective. Safety must be perceived as a positive system or it will not succeed. Employees will believe the process is effective when the safety and health system operates in a culture of safety leadership. Managers, supervisors, employees all express leadership by not only doing the right things, but doing the right things right! Managers will provide resources, recognize, correct, set a proper example. The safety committee will respond, provide useful information, make effective recommendations. Bottom-line, the employee will perceive the system as effective when they experience the benefits. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ 23. ____ The workplace safety and health policy is effectively communicated to employees. When asked, employees are able to answer questions about the workplace safety and health policy. Policy is communicated formally through written statements and presentations. Policy is communicated and reinforced informally through what managers say and do daily. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________

23. 24. ____ The workplace safety and health policy is supported by employees. Employees at all levels of the company are involved in some or all of the elements of the safety and health program. They are supporting policy by carrying out their safety responsibilities. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ 25. ____ Safety and health goals and supporting objectives are effectively communicated to employees. When asked, employees are able to correctly answer questions about the workplace safety and health goals and objectives. Goals and objectives are communicated formally in writing and during educational classes. They are communicated informally through what managers say and do daily. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ 26. ____ Safety and health goals and objectives are supported by employees. Employees at all levels of the company are involved in planning and carrying-out goals and objectives. They are supporting goals and objectives by carrying out their related safety responsibilities. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________

27. 32. ____ Effective job hazard analysis (JHA) is performed, as needed. The Job Hazard Analysis is a very important and effective process to determine hazardous conditions, unsafe practices, and system weaknesses. In this process the supervisor (or other person) and an employee work together to analyze the task the worker performs. The worker is observed performing the task. Next, they break the task down into steps. At this point they jointly assess each step to identify any conditions and practices that might cause an injury/illness. Next, they work together on means and methods to eliminate those hazards. They revise procedures to make the task less hazardous. The supervisor, safety director, or safety committee should then take the process to its completion by uncovering the systems weaknesses related to the hazards found during the JHA. It's very important to include the employee in the JHA process. They know the job and may have many excellent ideas for improvement. Including the employee also increases ownership. We value what we own. Consequently the employee will be more likely to use the revised procedures when not being directly supervised. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ 33. ____ Effective safety and health inspections are performed regularly. How do you know the inspection process is effective? Hazards, practices and systems are uncovered, corrected and improved so that they do not recur. In Oregon, the employer must conduct regular safety and health inspections of the workplace. Some employers rely solely on the safety committee. If the safety committee is not thoroughly educated and trained, this practice may not be effective. In fully-effective safety systems, everyone is involved in the inspection process. Line workers inspect their work stations daily. Supervisors inspect their departments as often as necessary, depending on the nature of the hazards. Managers conduct inspections of their various departments with supervisors on a scheduled basis. They jointly analyze and evaluate the safety systems in place that affect those conditions and practices. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________

28. 34. ____ Effective surveillance of established hazard controls is conducted. Once workplace hazards are corrected, a system must be in place to make sure they stay corrected. The safety committee quarterly inspection process can be a great way to monitor the workplace to ensure corrective actions are permanently established. Employee involvement within this process should be instituted. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ 35. ____ Expert hazard analysis is performed, as needed. Companies need to utilize third-party experts to help identify and control hazards in the workplace. It's important to know that the workers' compensation premium assessed to your company each year also "pays" for a very important resource, consultations conducted by your workers' compensation insurance carrier. Using this valuable resource or the resources provided by private consultants to perform expert hazard analysis is smart business and may result in greatly reduced accident costs. Justification for rating: ___________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ Ideas to take back: ______________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________