A brief overview of the legal situation and mandates regards Open Access publishing at Heidelberg University.

1. New Law on Open Access
Implications of the latest amendment to the
state’s university law
1

2. Two major Open Access vehicles:
2
1. OA Green: archives or repositories
- Pre-prints: author decides
- Post-prints: copyright clearance may be needed from
publisher; often after an embargo period
2. OA Gold: journals and books
- First publication of articles and books
- Available free online
- Author retains copyright

3. Open Access in Heidelberg
3
1. Cluster:
E-journal Transcultural Studies
New Book Series: Heidelberg Studies in Transculturality
2. University Library:
- 23 OA-Journals
- Repository HeiDOK

4. Open Access in Heidelberg. Legal Situation
4
RIGHTS DUTIES
Germany
§ 38 Abs.4 UrhG
(de)
(Fall 2013)
- Author can publish
manuscript version in OA
green after 12 months
- Published in journal (bi-annual)
- OA Green is not for profit
- Research was funded at least 50%
with public funds
Baden-Württemberg
§ 44 Abs.6 LHG (p.44)
(de)
(March 2014)
- Universities can decide to
place the OA Green
versions in a repository
- Can regulate exceptions
Universities to publish mandate that
obligates ist faculty to make use of the
above right
Uni Heidelberg
OA-Policy:
(February 2013)
…encouragse academics to
publish their research results
in open access
- Nothing yet
- represents a recommendation, not
an obligation
Cluster „Asia and
Europe“: OA-Dossier of
DFG (de)
Strongly encourages
recipients of funding to
publish results in OA
- No mandate yet

5. Mandates
5
Open Access mandates worldwide:
 240 universities (faculties, departments, institutes)
 90 non-departmental public bodies (funding councils,
research funding organizations)
National Institutes of Health, Wellcome Trust, UK Research
Councils
Sources:
 Sherpa Juliet: http://www.sherpa.ac.uk/juliet/
 ROARMAP: http://roarmap.eprints.org/

6. Where to publish – with a mandate
6
1. OA Gold Journals / Books
 Directory of Open Access Journals http://doaj.org/
 Directory of Open Access Books http://www.doabooks.org/
2. OA green: disciplinary/ institutional repository
 Pubmed Central, REPEC, arXiv
 HeiDOK (see above)
3. Hybrid publication: additional fees for articles in
licenced journals
 Springer Open Choice, Wiley Onlineopen

7. Where to publish – with a mandate
7
OA green: disciplinary/ institutional repository
1. German copyright law
 Paragraph 38 subparagraphs 1, 2 + 4:
1: journals; if no written contract
2: edited volumes; if no written contract/ no fee
4: inalienable right for a second publication
2. International copyright law
 SHERPA/ RoMEO list http://www.sherpa.ac.uk/romeo/
 green, yellow, blue and white publishers (generally green:
post-print – ie final draft post-refereeing)
 about 75 % of all journals allow selfpublishing

8. Contact and further information
8
Andrea Hacker
Managing Editor
E: hacker@asia-europe.uni-heidelberg.de
T: @ahacker
Legal Texts (de):
- http://mwk.baden-wuerttemberg.de/hochschulen/landeshochschulgesetz/
- http://mwk.baden-
wuerttemberg.de/fileadmin/pdf/gesetze/LHG/14_02_04_Landtagsfassung_3__H
R%C3%84G.pdf
Open Access:
- http://www.open-access.net/ (de)
- http://www.sherpa.ac.uk/links.html (en)
The Library:
- http://www.ub.uni-heidelberg.de/Englisch/
On Twitter:
#openaccess; #OA
Martin Nissen
Open Access Officer/University Library
E: nissen@ub.uni-heidelberg.de
T: @nissenman