Kevin Long - Preparing your collection for DRI
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Presented at DRI Members Forum, 6th March 2019. This presentation gives an overview of the basics of digital archiving, covering the archival preparation of materials and advice about digitisation.
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Kevin Long - Preparing your collection for DRI
- 1. Preparing your collections for the DRI Kevin Long, Digital Archivist, 6 March 2019
- 2. In this presentation 1. How DRI collections are structured 2. Ingest options 3. Admin roles and user access 4. Digitisation basics
- 3. DRI collection structure ● In the DRI, collections are made up of digital objects. ● An object is a metadata file and asset(s) ● Objects can only be published within collections. ● All collections are published by a Depositing Organisation.
- 4. Creating your collection ● Every object must be part of a collection - it’s up to you how you divide your objects. Collections can also be divided into sub-collections. ● Collections are required whether you use Dublin Core, MODS, EAD or MARC. ● Collection metadata is similar to object metadata – title, date, creator, description, subjects etc. ● Collections require a cover image that represents the collection. ● Collections can be used to designate particular access permissions or licences for objects.
- 5. Archival levels of arrangement • Fonds • Sub fonds • Series • Sub-series • File • Item
- 6. Archival levels of arrangement • Fonds • Sub fonds • Series • Sub-series • File • Item
- 7. Archival levels of arrangement • Fonds (collections) • Sub fonds (collections or sub-collections) • Series (collections or sub-collections) • Sub-series (collections or sub-collections) • File (collections or sub-collections) Items (objects)
- 8. DRI Collection Structure ● The DRI offers flexible organisation of your material ● If in doubt – start simple: self contained, single level collections are the easiest to prepare.
- 9. Ingest Options – single object Single object
- 10. Ingest options - batch ● But what if I have multiple records? Prepared XML?
- 11. DRI Batch Ingest Tool
- 12. DRI user roles
- 13. Access Controls ● DRI lets you decide who can access your materials, and in what quality they are available for download.
- 14. Digitisation basics: • What is being digitised? • What is not being digitised? • Why? • Digitisation resources: https://www.dri.ie/digitisation- resources-0
- 15. Seven Principles of digitisation (JISC) • Capture at the best quality possible • Collect required technical metadata • Archive ‘original’ capture files • Re-master only copies • Archive re-mastered generation • Create access generation versions for delivery • Use open formats, avoid proprietary formats
- 16. Seven Principles of digitisation (JISC) • Capture at the best quality possible • Collect required technical metadata • Archive ‘original’ capture files • Re-master only copies • Archive re-mastered generation • Create access generation versions for delivery • Use open formats, avoid proprietary formats
- 17. Seven Principles of digitisation (JISC) • Archive ‘original’ capture files • Re-master only copies • Archive re-mastered generation • Create access generation versions for delivery
- 18. Seven Principles of digitisation (JISC) • Archive ‘original’ capture files • Re-master only copies • Archive re-mastered generation • Create access generation versions for delivery Performed as part of preservation in DRI
- 19. Thank you!
Notes de l'éditeur
- Traditional archival arrangement can be quite hierarchical…. Fonds all items associated with a creator (could be an institution) Sub f – administrative sub unit of org Series – same function or activity And so forth This is great if you have that level of organisation present within your records. But many don’t. The DRI allows you to organise however suits you.
- If you are just ingesting single objects, it might be most convenient to use the form - screencast
- Available in your workspace – allows you to stage the ingest of XML documents containing your metadata. DRI also offers templates and training to help you convert you csv files to XML.
- Allows you to delegate within your organisation
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