Christian Buckley and Thomas Duff competed in a friendly competition presenting Office 365 productivity tips. They took turns sharing tips over 5 rounds of competition. The audience voted after each round, and Thomas Duff was declared the overall winner based on the most overall votes. The summary provided the context and outcome of the competition between Christian Buckley and Thomas Duff.

1. Office 365 Productivity Tips
“December Demolition"
Christian Buckley
CollabTalk LLC
Thomas Duff
Cambia Health

2. Christian Buckley
Founder & CEO of CollabTalk LLC
cbuck@CollabTalk.com
@buckleyplanet
http://www.buckleyplanet.com
Please remember to subscribe on YouTube!

3. Thomas Duff
Software Engineer at Cambia Health
Thomas.Duff@CambiaHealth.com
@Duffbert
http://oneminuteofficemagic.com

4. Rules of Engagement
1. Each opponent will take turns
2. No duplicates
3. Audience votes after each round
4. No hitting below the belt
5. Winner based on overall voting

5. Let’s get started!

6. Round 1

7. Find the Right Meeting Time with FindTime
Stop the endless email chains to try and find the right
time for a group meeting, and don’t pay a cent to 3rd
party services! Use FindTime
Add the app to your Outlook application, and scheduling
the right meeting time becomes a breeze (although you
may have to still chase people to respond).
Once installed, restart Outlook
and create a new email, and on
the right of the ribbon, select
New meeting Poll.

8. Find the Right Meeting Time with FindTime
From there, you’ll select the days and times that
you are available (up to 20 options) and send to
your recipients to check off their availability.
And no….others do not have to have the
app to respond.
Once you’ve collected your responses, you
can then send out a meeting invitation that
you know fits with everyone’s schedules!
https://findtime.microsoft.com/
Works with Outlook 2013, 2016, Outlook
Web, and Outlook for Macs

9. Find the Right Meeting Time with FindTime
From there, you’ll select the days and times that
you are available (up to 20 options) and send to
your recipients to check off their availability.
And no….others do not have to have the
app to respond.
Once you’ve collected your responses, you
can then send out a meeting invitation that
you know fits with everyone’s schedules!
https://findtime.microsoft.com/
Works with Outlook 2013, 2016, Outlook
Web, and Outlook for Macs
This Tip is a duplicate as it was shared
in a previous presentation, so Christian
automatically lost this round.
The following Tip is new, and while does
not go into the final tally for the event,
ensures that 10 new Tips are always shared.

10. Automatic suggestions for alt-text in Word & PowerPoint
Alt-text can be read by screen readers, and helps
people who are blind or who have low vision
understand what images and other objects are in
a document. You can add alt text to objects, such
as pictures, clip art, charts, tables, shapes,
SmartArt, embedded objects, and audio or video
objects.
Alt- text is also important to SEO and findability of
content on the web, as well as within your
intranet. Turning this feature on can therefore
improve the search experience of your
environment.
To see the alt-text on an image, float your cursor
over the image.

11. Automatic suggestions for alt-text in Word & PowerPoint
Alt-text can be read by screen readers, and helps
people who are blind or who have low vision
understand what images and other objects are in
a document. You can add alt text to objects, such
as pictures, clip art, charts, tables, shapes,
SmartArt, embedded objects, and audio or video
objects.
Alt- text is also important to SEO and findability of
content on the web, as well as within your
intranet. Turning this feature on can therefore
improve the search experience of your
environment.
To see the alt-text on an image, float your cursor
over the image.
To modify the alt-text on any image without the
automated feature, simply right-click on the image
and select Edit Alt Text

12. Automatic suggestions for alt-text in Word & PowerPoint
A dialog box will open on the right of your
screen, allowing you to review the suggested
text – or to enter your new text.
The suggestions are powered via the Office
365 artificial intelligence (AI) capabilities

13. Automatic suggestions for alt-text in Word & PowerPoint
A dialog box will open on the right of your
screen, allowing you to review the suggested
text – or to enter your new text.
The suggestions are powered via the Office
365 artificial intelligence (AI) capabilities.
To turn on this automated feature within
PowerPoint or Word, go into File > Options >
Ease of Access and you should see the check
box to turn this feature on.
Find out more about this feature on
Support.Office.com and via PowerPoint MVP
Heather Ackmann’s YouTube page

14. Reordering your Tasks in Outlook
A colleague shared this with me a while back, and I thought it was a cool way to group
your Outlook tasks if you want to do something different than first in, first out…
In my Task pane of my Outlook mail list, I see my tasks for the day. I'd like to make the
Check Search task always appear first in the list. All I need to do is select it…

15. Reordering your Tasks in Outlook
… then drag it to the location where I want
it to appear…
… and it will then always appear at the top
of my list!

16. Who won the round?
0 votes 12 votes

17. Round 2

18. Using the Organization Chart in Microsoft Teams
It's a pretty common thing to run across someone's name and wonder where they fall into the
company organization chart. One way you can figure that out quickly is to use the Organization
feature in Microsoft Teams. Here's how…
When you're in Microsoft Teams, select the Chat icon on the left side navigation and then select
either Recent or Contacts to get a list of people you have chatted with or have marked as a
Favorite. When you click on their name, select the Organization tab under their name header:

19. Using the Organization Chart in Microsoft Teams
Teams will show you the company organization chart with your selected person in the middle, their
management chain up to the CEO, and all the people who report to them under their entry:
If the person you
selected isn't in
management, then you
will just see the
organization chart with
their entry highlighted
and all their coworkers
next to them. In other
words, looking at the
org chart for me would
look just like the entry
above, except that my
name box would be
outlined in blue
instead of Sandra's
name box.
And one caveat
here… While it looks
like Sandra has a
ton of people
reporting to her, the
reality is that test
accounts will also
show up under her.
In the example
above, I show up as
three people due to
having a test
account, a
SharePoint
administrator
account, and my
normal account.

20. Improved Calendar Sharing in Outlook Mobile
The Outlook team has made it faster and easier
to share schedules with coworkers and manage
room reservations and delegated calendars.
To add a new calendar from the menu option in
Outlook Calendar, simply select Add Shared
Calendars and search for people, rooms, or
mailboxes.
You will be able to add or view a coworker’s
shared calendar or even a conference room that
has a reservation calendar.
This new Outlook mobile shared calendar
experience began rolling out to commercial
customers in September.
Additionally, new search capabilities are being
rolled out over the next couple months to help
you find new and old calendar items.

21. Who won the round?
7 votes 16 votes

22. Round 3

23. Microsoft Search in your Bing.com Results
You can now search across
conversations in both Teams and
Yammer simultaneously!
Searching in Bing returns both your
organizational results and web
results, making it an easy destination
for broad searches to get the best of
your work world and secure your web
searches. Public preview began in
September.
Tenant admins must opt in to the
experience for their organization.
Visit bing.com/business/explore for
details.

24. Microsoft Search in your Bing.com Results
Additionally, Office.com also surfaces the
same search scope across Microsoft 365.
Similar to some of the features we saw
with Delve, you can find documents you
were recently working on, as well as
recommended documents that your
colleagues have mentioned you in, and
keep up to date with what has been
worked on since you last looked at it.
This experience is also available within
the latest SharePoint app, and is being
extended through connectors to your
legacy systems in 2019.
Now in targeted release.
https://www.microsoft.com/en-us/microsoft-
365/blog/2018/09/24/microsoft-search-cohesive-
search-that-intelligently-helps-you-find-discover-
command-and-navigate/

25. Navigating forward and backwards in Teams
Since I've started to use Microsoft Teams, I've been a bit frustrated when it comes to getting back to
the place where I was at when I clicked a different icon or link. However, I completely missed the
Forward and Back navigation arrows in the upper left corner of the Teams client. Here's how they
work…
In this example, I'm starting in
the Chat area, discussing some
information with Sandra:

26. Navigating forward and backwards in Teams
I decide to go to the Teams icon to look at the list of all my Teams. However, I now want to go back
to where I was in Chat. The easiest way to do that is to click the Back arrow in the upper-left
corner of the Teams client, much like the Back arrow on a web browser:

27. Navigating forward and backwards in Teams
One click, and I'm right back to where I left off!

28. Who won the round?
4 votes 18 votes

29. Round 4

30. Outlook Message Preview - changing the number of
lines to show
If you don't use the Preview Pane to show an email when you have it highlighted, you likely rely on
the Message Preview in the Inbox folder to get some idea as to what the message might be about.
If you don't know, you can change the length of that preview from one to three lines. Here's how to
do it…
In my example here, I can see that I have my Message Preview turned off by selecting View >
Message Preview:

31. Outlook Message Preview - changing the number of
lines to show
To change my Inbox view to show at least one line of my message, I select Message Preview >
One Line:

32. Outlook Message Preview - changing the number of
lines to show
I get asked if I want to make the change in just this folder, or across the board:
Now, I see the first line of my message in the Inbox:

33. Outlook Message Preview - changing the number of
lines to show
If I need to see more, I can select up to three lines:
I personally use the Message Preview pane, so I don't have anything except for the bare minimum
showing in my inbox. However, if I were working solely on my (small-screened) laptop, I would want to
use this feature to see more of my messages without all the space being used in the preview pane.

34. The New Microsoft Teams Adoption Guide
One of the most common asks for organizations that
have started leverage Microsoft Teams is for guidance
and best practices around adoption and end user
engagement.
In response, Microsoft has produced a visual treat: the
Microsoft Teams Adoption Guide, which is available as
an interactive resource:
https://teamworktools.azurewebsites.net/tft/index.html
I blogged about it and shared some additional resource
links at http://www.buckleyplanet.com/2018/12/new-
microsoft-teams-adoption-guide.html

35. The New Microsoft Teams Adoption Guide
The Adoption Guide walks through all of the core capabilities of Teams, provides use cases
and examples, and is full of video links and other resources for managers and end users alike.
https://teamworktools.azurewebsites.net/tft/index.html

36. Who won the round?
13 votes 9 votes

37. Round 5

38. Create Internal or External Polls with Microsoft Forms
While not brand new, Forms is an
underutilized resource that allows you to
quickly and easily publish surveys and
snap polls within your organization – or
to external users and partners.
Creating your surveys is easy, as is
changing the question types, adding or
removing answers, and rearranging the
layout before or after you push it live.
Additionally, as the survey author, you
have access to real-time stats, and can
share the results with your management
team or respondents.
https://forms.microsoft.com

39. Pinning email messages in Outlook Online on Office 365
Here's what it looks like
once you've clicked it:

40. Pinning email messages in Outlook Online on Office 365
Now when you refresh
the page, you'll see that
your pinned message is
at the top, and will stay
there until you delete it or
unpin it:

41. Who won the round?
9 votes 8 votes

42. Overall winner?

43. Overall winner?
Tom!

44. Current Leaderboard
Most Rounds Won – Tom (23)
Most Events Won – Tom (5)
Most Overall Votes – Tom (780)
Event Date Location Rounds Won Votes Won Rounds Won Votes Won
9/12/2017 Online 3 31 2 29
10/28/2017 SPSTC 1 74 4 96
11/28/2017 Online 2 11 3 15
1/16/2018 Online 4 167 1 104
2 54 3 53
3 152 2 122
3 141 2 136
2 87 3 104
3 63 2 33
TOTAL 23 780 22 692
Tom Christian
12/19/2018 Online
7/25/2018 Online
2/3/2018 SPSUTAH
8/28/2018 Online
11/17/2018 SPSTC

45. Our next bout:
Tuesday, January 15th 2019
“New Year Brouhaha”
Register at http://bit.ly/O365brouhaha

46. Thank you!
Christian Buckley
@buckleyplanet
http://www.buckleyplanet.com
Tom Duff
@Duffbert
http://OneMinuteOfficeMagic.com
Please remember to subscribe on YouTube!