2. Why Now?
♦ General security
♦ Security of hazardous materials
♦ Workplace violence
♦ After 9-11
3. Regulatory Requirements
♦ 49 CFR Part 179 ♦ En route security
♦ Administrative ♦ Training and
responsibilities information
♦ Suspicious activity ♦ Conduct a security
♦ Hazmat personnel risk assessment
screening
♦ Information security
♦ Security inspections
♦ Facility access control
4. Administrative Responsibilities
♦ VP/GM and Branch Managers are
responsible for:
– Establishing and communicating the overall
security goals of the organization
5. Administrative Responsibilities
(Continued)
♦ Managers and Supervisors are responsible
for:
– Being fully knowledgeable of the security
issues and concerns of their department,
area(s), and employees
– Providing detailed information on system
operations including:
• Daily work processes, activities, and identifying
potential security vulnerabilities
6. Administrative Responsibilities
(Continued)
♦ Employee responsibilities:
– Employees are responsible for adhering and
conforming to all security-related work
activities, processes, and procedures.
– Employees are also encouraged to provide
feedback and suggestions for improving the
security plan.
7. Suspicious Activity
♦ Employees have the responsibility to themselves and to the
company to observe and report suspicious activity
♦ Suspicious activity includes (but is not limited to):
– Unidentified person(s) attempting to gain access to property,
equipment, or facilities
– Unidentified person(s) in any area of the company, office, yard, or
parking lot
– Any unescorted visitor anywhere in the building or wandering
around facility property
– Any person (employee or otherwise) who appears to be hiding
something, is acting nervous, anxious, or secretive
– Any employee or visitor making unusual or repeated requests for
sensitive or important company documents or information
8. Suspicious Activity
(Continued)
♦ Suspicious activity includes (but is not limited to):
– Any person asking an employee to make an
unauthorized pickup/delivery
– Any person loitering outside a company facility
or premises
– Any person claiming to be a representative of a
utility company but cannot produce appropriate
identification
– Any person carrying a weapon, e.g., a gun,
knife, etc.
9. Reporting Suspicious Activity
♦ Employees have the responsibility to
themselves and to AC&S – HTP to report
any suspicious activity
♦ Use common sense when determining
suspicious activity
♦ Report suspicious activity immediately to
your supervisor and/or next level manager
10. Hazmat Personnel Screening
♦ The facility administrator will will verify
information provided by hazmat employees
including:
– Previous employment history
– Proof of citizenship
– Driving record
– Driver qualifications
(as defined in company policy)
– Alcohol screening
11. Information Security
♦ All information (hard copy or electronic) shall be
restricted to employees on a “need-to-know basis”
– Work/load assignment sheets will be sequentially
numbered and secured
– Access to load information must be limited to operation
personnel only
– For security purposes:
• The packing slip or bill of lading number must be clearly
communicated
• Trailer numbers on all work assignments are verified
• Shippers packing slip or bill of lading number is verified
– In the event a trailer must be staged overnight, all load
related documentation will be secured in an office and
not in the vehicle
12. Security Inspections
♦ The security plan requires specific security
inspections of the following:
– Fences
– Gates
– Exterior doors
– Perimeter
♦ Inspections forms have been revised to
include the above checks
13. Facility Access Control
♦ Main entrance, e.g. point of entry
– Warehouse office
– Front office
♦ Non-AC&S/HTP personnel on company property:
– Visitor requirements
– Contractor requirements
– Outside driver requirements
♦ Employee and visitor parking
♦ Loitering on company property
14. En-Route Security
♦ Qualifying motor carriers
– Approved hazmat carriers list
– Verify the identity of the driver and motor carrier
– Ask the driver for the name of the consignee and
destination
♦ Point of origin security
– Drivers shall check in with appropriate personnel and
provide identification (if requested) upon arrival at
pick-up/drop-off location
– Drivers will follow all safety and/or security
instructions at the customer facility as requested
15. En-Route Security
(continued)
♦ Shipper Load and Count
– In the event a driver is scheduled to pick-up a
trailer pre-loaded with hazmat, the driver shall
verify the following:
• The loads shipping papers
• Seal numbers (if applicable)
• Trailer number
• If a discrepancy is found between the cargo and bill
of lading or shipping manifest, the driver shall
contact their supervisor for instructions immediately
16. En-Route Security
(continued)
♦ En-Route security procedures
– Drivers will coordinate with their
supervisor/dispatcher to prepare and execute a
routing sheet for all hazmat movements
including;
• Routes or schedules to avoid highly populated areas,
bridges, and tunnels when possible
• Fueling/break locations and times
• Times of daily/routine check calls
• Estimated times of arrival to stop offs and return
17. En-Route Security
(continued)
♦ En-route driver security procedures:
– Drivers are prohibited from discussing information
related to their load, route, or delivery schedule with
any person other than authorized company officials
– Report any suspicious activity to your supervisor
immediately
– Drivers must make all reasonable precautions to
prevent damage or theft of hazmat while in transit
– Inspect your vehicle after every stop for evidence of
tampering
– Park only in safe and authorized areas
– Drivers will lock their doors and keep windows closed
while in urban areas
18. Required Documents
and Equipment
♦ Required Documents:
– Proof of insurance
– Copy of Federal DOT Hazmat registration
– Copy of CHP (or applicable state) Hazmat
license
– Copy of applicable DOT exemptions
– Vehicle registration
– Accident reporting kit
• All of the above should be kept together and easily accessible
19. Required Documents
and Equipment
♦ Required Equipment:
– Drum overpak
– Case overpak
– Drain cover
– Spill socks
– Spill pads
• All of above equipment can be placed inside the overpak drum
20. Conclusion
♦ A hazmat transportation security plan is
required by DOT
♦ Security is common sense
♦ Everyone is responsible for ensuring
hazmat is kept safe and secure
♦ Additional company polices and procedures
already in place
