Database Presentation

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How to go about developing a database specification for voluntary and community organisations.

Database Planning for small Voluntary Sector Organisations by Simon Duncan Regional ICT Champion Yorkshire and Humberside

Organisations Multiple projects Several Funders Reports S T A T I S T I C S funding Forms Criteria PAPERWORK Data Information Collating Clients Filing Collaboration

? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?

Step 1 – Review the way you work

Do we have systems in place which provide us with the information we need? Is our office well organised? Could we do anything to improve the way we work without bringing in new technology?

Step 2 - Create an overview of what you want a solution to do for you. ,[object Object]

What are the expected benefits?

What will its main use/s be?

Who will need to use it and where will they be?

How will it improve what you already have?

What are the key outputs/reports?,[object Object]

Dido? Data In Data Out

Step 3 - Collect & Collate ,[object Object]

What info do we think we will want to get out in the future?Get Everyone Involved

Step 4 – Creating your database forms

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Database Presentation

1. Database Planning for small Voluntary Sector Organisations by Simon Duncan Regional ICT Champion Yorkshire and Humberside

2.

3.

4.

5.

6.

7.

8.

9.

10. Organisations Multiple projects Several Funders Reports S T A T I S T I C S funding Forms Criteria PAPERWORK Data Information Collating Clients Filing Collaboration

11. ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?

12. Step 1 – Review the way you work

13. Do we have systems in place which provide us with the information we need? Is our office well organised? Could we do anything to improve the way we work without bringing in new technology?

14.

15.

16. What are the expected benefits?

17. What will its main use/s be?

18. Who will need to use it and where will they be?

19. How will it improve what you already have?

20.

21. Dido? Data In Data Out

22.

23. What info do we think we will want to get out in the future?Get Everyone Involved

24. Step 4 – Creating your database forms

25.

26.

27. Summary Steps 1 - 4 Review your way of working Establish what you want your database to do for you Collect and collate all your information Create database forms

28. What Next? Call the professionals of course. Electroville A social enterprise providing ICT support and services to the voluntary sector in Yorkshire and Humber. Bretton Street Enterprise Centre Bretfield Court Dewsbury WF12 9DB www.electroville.org.uk 01924 488725

29. With thanks to: Electroville – www.electroville.org.uk NAVCA – www.navca.org.uk Capacity Builders – www.capacitybuilders.org.uk