00 k-dev-slides(7)land dev seminar+demo -chuan[3a]210412

Managing Property Development
Workflow via the k-developer System

K-DEV-slides(7)land dev seminar-+demo-chuan [3]210412

©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium]
1

K-DEVELOPER™ System

MANAGING PROPERTY
DEVELOPMENT
WORKFLOW
through
KNOWLEDGE
MANAGEMENT SYSTEM
(K-developer system)

©2011,
conpex
solutions
sdn/
www.proj
ectsitetra ©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium] 2
cker.com
[member
of conpex

What is the K-Developer
System?
>Refers to the application of
Knowledge Management to
Property Development Workflow
covering the project development
life-cycle from Project Inception to
Completion
>Systematic approach in
obtaining information and
knowledge flow within an
organization to enable the
stakeholders and employees to use
the information and knowledge at
the right time so that they can
retrieve, analyze and use the
information to work more
efficiently and enhancing the
overall productivity and making
the right decision

©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium] 3


Convert “Tacit” knowledge(the “ know-how”
residing in each employee's brains) to “Explicit”
knowledge( knowledge documented in Company
Manual, procedures, digital data, etc.)
The winning developer is an organization that
can extract critical information fast ,ie. getting “
Knowledge on demand”

Knowledge Mgmt =Key to
survival and success in the
information age

4


Benefits of K-Developer System
1) A central digital storage system for company's
project information library and achieves
2) Act as Project Manual/ Standard Operations
Procedures [SOP] for the company's
assigned projects.
3) Provides instant access to project progress
/status reports and records
4) Enables instant project reporting ,
monitoring and tracking.
5) Allows the CEO/ Project Director a
helicopter view of the project performance
6) Creates the project information data base to
enable the developer to embark on ISO 9000
Certification based on the Property
Development Workflow process
7) Monitor and Track your property
development projects on line anytime,
anywhere using multiple devices


The K-Developer System - Covers 8 Knowledge Blocks
Throughout Project Life Cycle

8 K-BLOCKS
1. INCEPTION/FEASIBILITY
STAGE
2. DESIGN MANAGEMENT
3. STATUTORY APPROVALS
4. MARKETING & SALES
5. CONTRACT DOC. & TENDER
6. COST PLANNING & CONTROL
7. CONSTRUCTION
MANAGEMENT
8. COMPLETION & HAND-OVER
► Development Stages
►K-Block 1-6 [Pre-Construction]
►K-Block 7-8 [Construction Stage]

6

K-DEVELOPER System™ >A Knowledge Mapping Approach

K-Developer
System is
organized and
managed via
8K
(Knowledge)
Blocks

7

PROPERTY DEVELOPMENT WORKFLOW

8 STAGES
Key Processes /Steps

1. Establish Organization Chart
2. Input Site/ Technical data
Requirements/ Conduct Site
Investigation/Assessment
3. Conduct Feasibility Study
4. Establish Cash Flow Projection
5. Establish Budget Cost Code
6. Establish Budget Summary
7. Establish Project data
8. Prepare Project Fact Sheet
9. Establish Project
Vision/Objectives/Scope

8

Key Processes /Steps
8 STAGES

1. Appoint Consultants
2. Formulate Design Brief
3. Undertake Concept / Design
Review/Value Management
Workshop against Design
Checklist
4. Evaluate best development
option
5. Develop Final concept plan
6. Compile agreed design brief
7. Prepare Zoning/Master Layout
plan

9


8 STAGES Key Processes

8. Obtain client/sponsor/management
approval
9. Prepare Schematic / Planning submission
plans
10. Review Planning submission plans. If OK
to proceed with Planning submission to
Local Authority
11. Prepare Detail Building Plans for Building
Submission
12. Review Bldg Plans. If OK to proceed with
Plan submission to Local Authority
13. Prepare Architectural models and
Brochures
14. Set-up Client/Consultant Meeting Agenda

10


8 STAGES Key Processes;

1. Land conversion approvals
2. Sub-division / Land
Amalgamation approvals
3. Environmental approval
4. Planning approvals / D.O
5. Building Plan approvals
6. Developers’ License

11


8 STAGES Key Processes;

7. A.P. [ Advertisement Permit] approvals
8. Earthworks/ KL hillslope approvals
9. Structural plans submission
10. Sub-structure /Foundation / Piling
approvals
11. Works Inspection forms
12. Technical Departments’ clearances
before CCC
13. Apply CCC [certificate of completion
& compliance]
14. Create Authority Liaison Team
15. Submit Devt Plans Online under OSC
Online [One stop Centre Online]
16. Report Project Progress to MOHLG
[Form 7F]

12

Marketing & Sales Strategies

8 STAGES Key Processes

1. Conduct Market research/ Identify hot
spots
2. Formulate Marketing & Sales Strategy/
Product-DesignThemes/ Buyers’
Incentives
3. Preliminary Pricing
4. Advertising & promotion techniques
5. Marketing concept review
6. Final Pricing
7. Pre / Soft Launch
8. Sales Kit preparation
9. Official Launch

13

8 STAGES Key Processes/ Steps;

Involves contract
documentation and processes for
the followings;
1.Soil Investigation Tender
2.Earthworks tender
3.Sub-structure / Piling Tender
4.Main Building Works Tender
5.M & E Tender
6.External Works Tender
7.Nominated sun-contractors /
suppliers packages 14

8 STAGES

1) Cost estimation
2) Budget Planning &
Monitoring
3) Change / Variation
Control
4) Progress Claims/
Interim Certificates
5) Stage Completion
Certificates

15

8 STAGES

Key Processes are;
1) Formulate Project Site Initiation
1) Review Contractor’s Org’ Structure
2) Initiate Site Meeting
3) Compile Site Agenda Checklist
4) Document Project Particulars
5) Review Contractor's Method
Statement
6) Review Shop Dwgs/ Materials
samples
7) Monitor progress and control
8) Review Work Progress
9) Supervision of Works
10) Create Performance Reports
11) Manage EOT

16

8 STAGES

1) Establish Handover procedures
2) Verify Built-up space measurement
against S&P Agreement
3) Apply Final/ Strata Titles
4) Review/ Assess EOT / Issue EOT
5) Compile As-Built Drawings
6) Compile Suppliers’ Warranties/
7) Compile Operation & Maintenance
Manuals
8) Conduct Final/ CPC Inspections
9) Prepare Defects List
10) Issue Certificate of Practical completion
[CPC] or Certificate of Non-Completion

17

8 STAGES

11) Issue Certificate of Practical completion [CPC]
12) Apply Certificate of Completion & Compliance
[CCC]
13) Conduct CCC Inspection / Submit Form G1-G2
14) Issue CCC Clearance Letter
15) Conduct Purchaser Handover Inspections/
Satisfaction Survey
16) Deliver Vacant Possession [VP] Letter
17) Archives all records/ legal documents
18) Conduct post completion review / feedback
19) Appoint Property Management company
20) Rectify Defects during Defect Liability Period
21]) Set-up Joint Management Body [JMB]

18

The RED PM MANUAL>A Knowledge Mapping Approach

The K-developer
System can be
compiled as a
Project
Management
MANUAL
with standard
Templates & Forms
for the 8 k-Blocks

19

The RED
PROJECT
MANAGEMENT
MANUAL
(The Real Estate
Developer Project
Management Manual)

20

K-DEVELOPER System™ >A Knowledge Mapping Approach

► Knowledge Areas + Core Development Activities

8 Knowledge Blocks - Integrated with
Project Management Methodology Project
Success

Core Time Cost Quality
Activities Parameters Parameters Parameters

► Project Implementation
K-Developer System integrates the 8 K-Blocks with Project Management Methodology to enable the developer to manage,
execute and deliver its project targets on TIME, COST, QUALITY and meeting its customer expectations
21


A Systematic & Organized Approach In Property Development Process

A Process- driven Methodology that interfaced with various industry stakeholders

Standard Feedback Loop in Property Development Industry – 2-3 Years

Main
Purchaser Developer Consultants
Contractor
Purchaser

Project Design & Foundation
Marketing & Customer
Sales
Management Architectural Sub Structure
Constractor Services
Unit Services

Engineering / QS Property
Marketing Services / Other Super Structure
Management
Consultant Technical Contractor
Agency
Consultants

Design &
Operational / NSC / Domestic Customer
Review Value
Supporting Depts Contractors Feedback
Engineering

CONPEX PROPERTY INTEGRATED PROCESSES>>Feedback Loop – Unified Communication

22

Interfaced with Quality Management Process (ISO 9000 ) covering,

Pre-Construction Stage
Client
Business Strategy Management Vision & Mission
Committee

Business Strategy
Development
& Review Department

Project
Design &
Customer Marketing & Planning,
Develop Strategy Architectural
Services Sales PreConstruction
Services
Services

Formulation of
Pre Construction Design Project Brief
Review
Design &
Development

Tender &
Contract

Planning Activities with other Supporting Construction Planning Activities with other Supporting
Functional Departments Management Functional Departments 23


Interfaced with Quality Management Process (ISO 9000 ) covering,

Operation Process During Construction Stage
Client
Business Strategy Management Vision & Mission
Committee

Construction
Strategy Review

Design & Project
Development Construction Finance &
Architectural Construction
Department Methodology Support Services
Services Services

Construction
Management
Construction Design Review

Commencement
of Works

Site Inspection &
Quality Control

Planning Activities with other Supporting Completion / Planning Activities with other Supporting
Functional Departments Handover Functional Departments 24

K-DEVELOPER System™

K-Developer System
allows the developer to
monitor and track its
project implementation
through the RED
MONITOR Reporting
System via 12 Reporting
MODULES using customized
project templates

Project Report Templates

25

Real Estate Developer Monitoring and Reporting System
RED MONITOR™

Project Brief & Data Distribution List
Project Name
Reporting Modules B1 - B12
Master Program
Actions List
Inception, FS & Budget
Ahead / Delay
Design & Consult

Statutory Compliance Critical Issues Critical Decisions
Required
Marketing & Sales
Schedule
Construction Cost
Contract Doc / Tender Control
Status/Compliance
Contract Admin/
Legal Compliances
Construction Mgmt

Completion & Other Links
Handover

► Project Summary Report (PSR) – B1
► Other Reporting Modules B2 to B12

Real Estate Developer Monitoring and Reporting System
RED MONITOR™

Reporting Modules B1 - B12
B1] Project Summary Report
B10] Construction Cost
B2] Project Brief & Data
Control
Sample
B3] Master Program

B4] Inception, FS & Budget
B11] Legal Compliances
Templates
B12] Completion &

B5] Design & Consult
Handover
/ Forms
B6] Statutory Compliance

B7] Marketing & Sales

B8] Contract Doc / Tender

B9] Contract Admin/
Construction Mgmt

► Project Summary Report (PSR) – B1
► Other Reporting Modules B2 to B12

RED MONITOR (Real Estate Developer Monitoring and Reporting System)

CRITICAL ISSUES

ACTION LIST



PROJECT BRIEF



FEASIBILITY STUDY



CONSTRUCTION BUDGET & CASH FLOW RED MONITOR™

31


DESIGN MANAGEMENT / ISSUES RED MONITOR™

Tilt window for better view to pool

32


MARKETING & SALES RED MONITOR™

33



CONTRACT DOCUMENTS RED MONITOR™

Project Cadangan Membina 4 Blok Pangsapuri Servis 31,32,35 & 36 Di
Atas Podium 3 Hingga 8 Tingkat Mengandungi Tempat
Letak Kereta dan Perdagangan Di Atas Lot 1909 &
1910, Mont’Kiara, Mukim Batu, Bandar Kuala Lumpur
(The Verve), Wilayah Persekutuan Untuk Tetuan
Bayland Sdn. Bhd.

Client Bayland Sdn Bhd

Architect Yap Hock Seong Architect

Quantity Surveyor Perunding Kos T & K Sdn Bhd

Consulting Engineers Worley Parsons Infrastructure Sdn Bhd

Geotechnical Consultants G & P Geotechnics Sdn Bhd

M&E Engineer Jurutera Perunding Valdun Sdn Bhd

Condition of Contract PAM Private Edition (with quantities 1998)

Contract Period 01st November 2006 to 01st September 2009

Defects Liability Period 24 Months

Liquidated and Ascertained Damage RM30,000 per calendar day

Period of Interim Certificate Monthly

Period of Honoring Certificate 30 days

Percentage of Certificate Value Retained 5%

Limit of Retention Fund 5%

Period of Final Measurement and Valuation 18 Months

34


STATUTORY COMPLIANCES RED MONITOR™

©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium ] 35


COST CONTROL MANAGEMENT RED MONITOR™



RED MONITOR™
CONSTRUCTION MANAGEMENT / SITE PROGRESS

37


LEGAL COMPLIANCES RED MONITOR™



COMPLETION & HANDOVER RED MONITOR™

PURCHASER HANDOVER FORM

39
©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium ]


METHODOLOGY STEPS DEPLOYMENT
Steps Methodology Methodology description
Access / develop your company knowledge/ data on
1] Develop Knowledge base
property development

Organize & compile your development infor into a Project
2] Compile your RED [pm] MANUAL
Mgmt Manual / SOP Standard Operating Procedures)

3] Monitor & Track your Project on site using
Manage & organize your site project infor as a web portal
ProjectSiteTracker for online access, reporting , monitoring and tracking
[www.projectsitetracker.com]

4] Monitor & Track your development project Manage & organize your overall development project infor as a
implementation using RED- Monitor web portal for online access, reporting, monitoring and tracking

Develop/ deploy your property development integrated workflow
5] Develop full k-developer workflow and web collaboration portal covering overall project
system implementation for online access, reporting, monitoring, tracking
and collaboration

40

Sample K-Developer Screenshot

Eco-Park Project

41

On-line, Client
Dedicated PMO
Website

Dashboard
Navigation across
all Project Activities

42

Knowledge
Methodology
K- Blocks 1 - 8

43

RED Monitor
> Monitoring &
Tracking

44

Block 2 – Design
Management

Design Review

45

Digital archives of
photographs

46

Project Site Tracker
allows the developer/ contractor/ property purchasers to
track and monitor its construction project anytime,
anywhere using multiple devices


Project Site
Tracker
allows the
developer/
contractor to
track and
monitor its
construction
project anytime,
anywhere using
multiple devices

48

you can now
track your projects instanteoulsy anytime,
anywhere
on multiple devises

Click here to See Project Site Tracker
Screenshots
www.projectsitetracker.com
http://projectsitetracker.com/screenshots.html

K-Dev-PS tracker- screen shots[1]-170411
CIC-PS tracker- screen shots[3]200411

Screenshot

http://pmo.rekafikir.com/site

50

Dash Project Summary Overview
Board


Dash
Dash
Board
Board


Click for Zoom View

53

Click for Zoom View

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Click for Zoom View


Click for Zoom View

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Click for Zoom View

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Click for Zoom View

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Click for Zoom View

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Click for Zoom View

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Click for Zoom View

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allows the developer/
contractor to track and
monitor its
construction project
anytime, anywhere
using multiple
devices

71

To access click at >>>
www.projectsitetracker.com

Track your projects
anytime
any where
on multiple devices

END OF SCREEN SHOTS

>>>Live Demo
Link to>>http://pmo.rekafikir.com/site

72

Screenshot

http://pmo.rekafikir.com/site
http://pmo.rekafikir.com/SITE/default.aspx

73

PROFILE > ERIC CL GAN
 PROFESSIONAL ARCHITECT ,Malaysia
QUALIFICATIONS
 Quality Management Assessment Certificate, Portsmouth, UK
Certified Construction Project Manager (CIDB)
 30 YEARS EXPERIENCE > DEVELOPERS, CONSULTANTS
EXPERIENCES ( Petronas , HDB -Singapore, Sunrise)
 EXPERIENCES > ARCHITECT , PROJECT MANAGER, QUALITY
ASSURANCE MANAGER, GENERAL MANAGER- PROP,
-
QUALITY SYSTEMS CONSULTANT, INVESTMENT CONSULTANT

CURRENT DESIGNATION
Director>Conpex International Consortium, TAK
Project Mgmt / Investment Consultant, Vietnam

EXPERTISE  ISO 9000 / SOP SYSTEM / eMAPS
for real estate & construction industry
 INTEGRATED PROJECT MANAGEMENT SYSTEM
For property developer, contractor

 Online e- Portal for property development/construction
[PS Tracker/ red-monitor ]

Conpex International website: www.conpexinternational.com
Refer hyperlink-cic >>>CIC-Co.portfolio-condensed[1]-010911.ppt

Ar. Eric Gan(+6012-3313768) 74
ericgan2@gmail.com

Vision:
Any project manager, CEO, AEC professional can have information in his pocket whenever he wants it.

Cloud to Mobile Devices Business Model
REDCloudNet methodology enables anyone to plan, manage, monitor and track their real estate
development and construction projects anywhere, anytime from multiple devices/ gadgets

See hyperlink slide>>RED Cloud bizModel-b2cd Map.r.2-271011.ppt

Ar. Eric Gan(+6012-3313768) 75
ericgan2@gmail.com

Course Presenter

Eric CL Gan: New Journey
1] Started career as an employee architect, project manager, quality /
management systems manager and general manager- property before
embarking on entrepreneurship as a seminar trainer, project management
consultant and strategic advisory consultant.

2] Uses Cloud Platform to enhance project / work deliverables.

3] Currently on a journey to be a transformed iMobile entrepreneur seeking to
pull his RED knowledge to the clouds and push to mobile devices/ gadgets.

4] Spends 50 percent of his physical time in Kuala Lumpur and overseas work.
The balance 50 percent of time is spent in the clouds.

5] Can be located at Google, Facebook ,LinkedIn., Twitter or Google “Eric CL
Gan”
Link to >>>
http://www.linkedin.com/in/ericgan2
http://en-gb.facebook.com/people/Eric-CL-Gan/709966752

Ar. Eric Gan(+6012-3313768) 76
ericgan2@gmail.com

Course Presenter

Eric CL Gan: New Journey

Link to >>>
http://www.linkedin.com/in/ericgan2
Join My LinkedIn Group:

Real Estate & Construction
Future Trends
>>http://www.linkedin.com/groups/Real-Estate-Development-
Construction-Trends-4167229?trk=myg_ugrp_ovr
---
See presentation slides:
Managing property development workflow

Ar. Eric Gan(+6012-3313768) 77
ericgan2@gmail.com

THANK YOU
for your attention

78

©2011, conpex solutions sdn bhd/ www.projectsitetracker.com [member of conpex international consortium ]

00 k-dev-slides(7)land dev seminar+demo -chuan[3a]210412

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