HCL Sametime 11.5 Meetings - A look behind the curtain

Agenda
“A look behind the curtain”
HCL Sametime 11.5
Erik Schwalb
Technical Advisor
HCL Digital Solutions

Copyright © 2020 HCL Technologies Limited | www.hcltechsw.com
HCL’s statements regarding its plans, directions, and intent are subject to
change or withdrawal without notice and at HCL’s sole discretion.
Information regarding potential future products is intended to outline our
general product direction and it should not be relied on in making a
purchasing decision.
The information mentioned regarding potential future products is not a
commitment, promise, or legal obligation to deliver any material, code or
functionality. Information about potential future products may not be
incorporated into any contract.
The development, release, and timing of any future features
or functionality described for our products remains at our sole discretion.
Performance is based on measurements and projections using standard
HCL benchmarks in a controlled environment. The actual throughput or
performance that any user will experience will vary depending upon many
factors, including considerations such as the amount of multiprogramming
in the user’s job stream, the I/O configuration, the storage configuration,
and the workload processed. Therefore, no assurance can be given that
an individual user will achieve results similar to those stated here.
Please Note

A new offering for Chat & Meetings
• Based on Open Source components
• Uses WebRTC technology
• Available soon
Easy to use for end users
• No installation and no plug-ins required
• Elegant and functional user experience
• New HCL design
Easy to install for administrators
• Single Server, can be deployed in minutes
HCL Sametime 11.5
Future plans, content, timing, and design subject to change

Sametime 11.5 Meetings from
an end user perspective

HCL Sametime Meetings Preview – Landing Page
User experience subject to change prior to release

HCL Sametime Meetings Preview – Video Call

HCL Sametime Meetings Preview – Embedded Chat

HCL Sametime Meetings Preview – Participant Ribbon

“How many people can watch and
listen to my CIO’s LIVE Town Hall
meeting with Sametime?”
”As many as you want!”
• Live streaming
• Watch and listen
• Public or private YouTube channels
HCL Sametime Meetings – Live streaming

Client software requirements for Sametime 11.5 Meetings
• Supported Browsers
• Windows: Chrome, MS Edge (Chromium based), Opera (Chromium based)
• mac OS: Chrome
• Linux: Chrome
• Sametime 11.5 mobile apps for iOS and Android
• Sametime 11 mobile apps will be updated to 11.5 and include Chat & Meetings functionality
Other Chromium based browsers (Brave, etc.) should also work but have not been tested.
Sametime Chat & Meetings will also be available as PWA.
Future plans also include a Sametime Desktop client (Electron-based).

v
Sametime 11.5 from an
Administrators perspective

Sametime 11
Proxy Server
Sametime 11
Community Server
27017
27017
Sametime 11
Web Client
Sametime 11
Mobile Clients
389 / 636
LDAP
2195 / 2196 / 443
1516
Sametime Connect Client
Sametime embedded (Notes 11)
1516 Sametime 11
MUX (optional)
1533
Sametime 11 Topology

Minimum requirements for a Sametime 11.5 Meeting server
• Hardware
• Physical host or virtual machine with 8 CPU cores, 32 GB RAM and 500 GB HD
• Software
• Linux host with RHEL / CentOS (version 7.4+ and 8) or SUSE (version 12 and 15)
• Docker CE 19.03.8 (or latest)
• Kubernetes 1.16.0 (or later) with Ingress controller
• Helm 3.1.2
Sametime 11.5 Meeting server will be available for download on Flexnet only as a container image, i.e. NO
traditional installer package.
Running a Sametime 11.5 Meeting server on a Windows Server host (via Windows container support / WSL2)
may work…but is not supported at this time.

Deployment options for a Sametime 11.5 Meeting server
Intended for a small deployments
and POC type environments
Easiest to install and configure
Limited number of users
Does not support automatic scaling,
limited number of ‘recorders’
Fully supported for production
Intended for production deployments
Requires a customer to have a full
Kubernetes environment and experience
See also “Kubernetes Quick Start”
Supports autoscaling thru Kubernetes
This is the suggested and recommended
deployment model

Learn the basics: Kubernetes Quick Start
If you have never used Kubernetes…
The Sametime Kubernetes Quick Start document can help you set up a basic,
non-production cluster on RedHat Enterprise Linux or CentOS quickly.
It is intended only as an introduction to a Kubernetes based installation and to
familiarize the administrator with how to install and configure the Sametime
Meeting server.
This option is not intended for production usage, not even for a small
environment !

High-level overview of a Sametime 11.5 Meeting server installation
Install Docker (if not already present)
Unzip sametime_meetings.zip
Modify .env file for local settings
Run install.sh
Install Kubernetes v1.16.0 or later with Ingress controller
Install Helm v3.1.2
Unzip sametime_meetings.zip
Deploy the docker images (./load.sh)
Configure secrets (./generateSecrets.sh)
Create the recordings volume
Edit the global configuration (vi values.yaml)
Deploy the helm chart (helm install sametime-meetings .)
Prerequisite: Sametime 11.5 Community and Proxy server must be installed and configured
Configure Community and Proxy server
• Enable meeting feature in Policy (policies.user.xml - im.meetingsEnabled)
• Add JWT settings to Community and Proxy configuration
After installation:

Sametime 11.5
Proxy Server
Sametime 11.5
Community Server
27017
27017
Sametime 11.5
Web Client
Sametime 11.5
Mobile Clients
389 / 636
LDAP
2195 / 2196 / 443
1516
Sametime 11.5
Meeting Server
443
443 (TCP) 30000 (UDP)
Sametime Connect Client
Sametime embedded (Notes 11)
1516 Sametime 11.5
MUX (optional)
1533
Sametime 11.5 Topology

Sametime 11.5 Meetings Network Considerations
Meeting Clients access the Meeting “center” (Meeting server home page) via https
• default port 443, can be changed if required
Meeting Clients use UDP port 30000 for the Media Streams
• Make sure all involved firewalls allow unrestricted UDP traffic on this port
Clients and Server use Google STUN servers to negotiate IP addresses when needed
• Sametime Meetings will utilize internet accessible STUN servers to help clients and the server negotiate media
paths for the exchange of audio/video/appshare data
• Public Google STUN servers are configured by default
• The configuration can be changed to use other public STUN servers instead
• Alternatively you can run your own STUN server
“Session Traversal Utilities for NAT (STUN) is a protocol that serves as a tool for other protocols in dealing with Network
Address Translator (NAT) traversal. It can be used by an endpoint to determine the IP address and port allocated to it by a
NAT. It can also be used to check connectivity between two endpoints, and as a keep-alive protocol to maintain NAT bindings.”

Authentication of end users
Sametime 11.5 Meetings rely on authentication from a Sametime 11.5 Community server
• Authentication request is routed from the Meeting server through the Sametime Proxy to the Community server
• Authentication is provided by the Sametime Community server
• SSO: Support for SAML and LTPA
There is no “standalone” Sametime 11.5 Meeting server.
External users can be authenticated or non-authenticated (B2B / B2C)
• External users can be maintained in a separate directory / separate LDAP tree for authentication
• Non-authenticated guest users only need to provide a name…any name
• You are responsible for adhering to license terms

Authenticated users vs. non-authenticated "guest" users
Non-authenticated guest users...
• …access a meeting via the meeting URL provided to them by a meeting owner (e.g. in a mail or calendar invitation)
• …participate in a meeting using a name of their choice
• …can share their screen or a selected application
• …can share a YouTube video
• …can participate in meeting chat but don’t have access to the chat conversation after the meeting has ended
• …can’t add other participants to a meeting
• …can’t initiate recording of a meeting
• …can’t initiate streaming of a meeting to a YouTube channel
• …can leave a meeting but cannot end a meeting for everyone

How does chat integration between Sametime 11.5 Meetings
and Sametime Chat work?
During the meeting the Sametime Meeting server talks to the Sametime Chat infrastructure
via the Sametime Proxy.
As a result an in-meeting chat automatically becomes a Sametime persistent chat.
• Authenticated users can follow along or lookup and continue the chat conversation after the meeting has ended
• Non-authenticated guest users only have access to the chat conversation during the meeting

Do you need system wide settings to
enforce or prevent the recording of
meetings?
Do you need granular control about
who is allowed to record a meeting?
Tell us your suggestions / requests:
https://domino-ideas.hcltechsw.com
Only the meeting host can record a meeting
• Server-side recording
• Generates MP4 video file by default
• Download link automatically appears in meeting list
and meeting chat
How does the recording of meetings work?
Recording meetings is an “expensive” operation
that can take considerable server resources.

Do you need system wide settings to
prevent live streaming of meetings?
Do you need granular control about
who is allowed to use live streaming?
Tell us your suggestions / requests:
Only the meeting host can start a live stream
• Server-side streaming from Sametime to YouTube
• Requires existing private or public YouTube channel
• YouTube generates a live stream key for authentication
• Chat on YouTube must be monitored separately
(no return channel into Sametime meeting chat)
• YouTube can also provide a recording of your live stream
How does live streaming work?

Which concepts can you use for scaling and high availability?
Increase the number of concurrent media streams / concurrent meetings
• Sametime 11.5 Meeting server has built-in autoscaling
• Sametime admin only needs to do inital config, Kubernetes detects and handles scaling on demand
Setup additional Meeting server(s)
• Allows for even larger number of concurrent meetings
• Keep aspects such as network infrastructure and location of attendees in mind
• Can also provide redundancy
Setup load balancing / failover across multiple Meeting servers
• Use this approach to make the Sametime Meeting “service“ as such highly available
• Only supported with Kubernetes based installations
There is no concept to provide complete & transparent failover for a meeting, that is already running.
While the meeting itself could be easily restarted, you would have to manually restart recording, live
streaming, etc.

Dial-in capability is already planned for
a future release.
What other SIP connectivity options do
you need?
Tell us about your use cases:
To add participants to a meeting via phone the Sametime Meeting
server must be connected to a SIP provider (e.g. your on prem SIP
based PBX or a SIP service provider on the Internet).
A meeting host can add additional participants to a meeting
• Provide phone number of additional participant
• Sametime Meeting will initiate an outbound call to bring in the
additional participant.
Adding participants to a meeting via phone
By using this method you can also add a Sametime 9 Connect
client, that is connected to a SIP infrastructure and used as a SIP
telephony endpoint, into your Sametime 11.5 meeting.

✓ Simple deployment
✓ Autoscaling
✓ Integrated Authentication based on proven
Domino technology
✓ Single-sign-on with:
Sametime Chat
Domino Mail & Domino Applications
Domino Volt
HCL Connections
and more…
✓ Integrated Sametime Persistent Chat
✓ Roadmap and vision for future development
✓ Professional Support
HCL Sametime 11.5
Should we use HCL Sametime
or
“Do it yourself with Open Source”

Q&A
Erik Schwalb
Phone +49 6007 930017
Mobile +49 172 8377012
erik.schwalb@hcl.com
facebook.com/Erik.Schwalb.business

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HCL Sametime 11.5 Meetings - A look behind the curtain

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