New amendments to the Jeanne Clery Act take effect July 1, 2010. With this deadline looming, is your campus prepared for—and able to comply with—these changes to legislation? Join S. Daniel Carter, Director of Public Policy at Security On Campus, Inc., a non-profit organization dedicated to the prevention of criminal violence at colleges and universities, for an informative session that will help you understand the new rules and regulations for Clery Act compliance.

1. How to Comply with Changes
to the Clery Act
S. Daniel Carter
Director of Public Policy
y
Security On Campus, Inc.

2. About Everbridge
• Leader in incident notification systems
• Everbridge serves over 100 colleges and
universities, incl ding high profile
ni ersities including
institutions like Virginia Tech, protecting
more than 2 million students in
emergencies
• Fast-growing global company with
more than 1,000 clients in more
than 100 countries
• Serve the Global 2000, healthcare
systems, state and local government,
federal government, military, financial
services firms and universities
firms,
• 100% focused on incident notification
solutions that merge technology
and expertise
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3. Agenda
Part 1: Presentation
• What you need to have in place and when
• Developing Clery Act compliant protocols
• Addressing annual testing requirements
g g q
• Reporting changes
Part 2: Q&A
3

4. Note:
Q&A slides are currently
available to everyone on
blog.everbridge.com
Use the Q&A
function to
submit your
questions.
questions
4

5. How to Comply with Changes
py g
to the Clery Act
S. Daniel Carter
Director of Public Policy
Security On Campus, I
S it O C Inc.

6. Jeanne Ann Clery’s legacy
• Raped and murdered on
April 5, 1986 in her
p ,
residence hall by a fellow
student she didn’t know
• History of violent crime
on campus
• Led to national awareness
of campus crime
• Federal Clery Act

7. Security On Campus, Inc.
• Non-profit established
by Connie and Howard
Clery in 1987
• Advocacy
• Safer campuses/crime prevention
• Victims’ rights
• Education
• Peer-ed
• Clery Act training

8. New for 2010
• Emergency response and evacuation
• Immediate emergency notification
• Responsibilities clearly outlined
• Annual test/publicizing
p g
• New hate crimes
• Larceny-theft
• Simple assault
• Intimidation
• Destruction/damage/vandalism

9. New for 2010
• Campuses with housing
• Missing students
• Campus fire safety
• Local/state law enforcement
• Agreements for investigating crimes
• Memorandum of understanding

10. Emergency response
• Beginning 2010, annual security reports must include
• Emergency response and evacuation policy summary
E d ti li
• Immediate notification
• Annual test
• Annual publicizing of procedures

11. Immediate notification
• Immediate threat (all hazards)
• To health or safety
• Students or employees
• On campus

12. Notification process
• How/who will confirm emergency/danger?
• Determine appropriate segment(s)
• Determine the content
• Initiate the notification system
• Li t of title(s) responsible
List f titl ( ) ibl

13. Timely warning too?
• Emergency notification supersedes timely
warning p
g process
• Notification may contain less information than
warning typically would (i.e. crime prevention tips)
(i e
• Must provide “adequate follow-up information”
• All clear
• Recovery information

14. Without delay
• Must state in policy
• Notification will be issued “without delay”
• Upon confirmation of emergency
• “Taking into account the safety
of the community”

15. Exceptions
• Compromise efforts
• To assist a victim
• Contain
• Respond to
• Otherwise mitigate
• P f i l jjudgment of responsible authorities
Professional d t f ibl th iti

16. Annual test
• At least once per calendar year
• Announced or unannounced
• Publicizing, beyond ASR, in conjunction
with annual test
• Documenting
• Description of the exercise
• Date/time
• Whether announced
or unannounced

17. What is a test?
• Regularly scheduled drills, exercises, and appropriate
follow-through activities, designed for assessment and
g , g
evaluation of emergency plans and capabilities.

18. Drill
• A drill is a coordinated, supervised exercise
activity, normally used to test a single specific
operation or function.
• With a drill, there is no attempt to
coordinate organizations.
THIS IS
NOT
A TEST

19. Tabletop
• A tabletop exercise is a facilitated analysis
of an emergency situation in an informal,
g y ,
stress-free environment.
• It is designed to elicit constructive discussion
as participants examine and resolve problems
based on existing operational p
g p plans and
identify where those plans need to be refined.

20. Functional exercise
• A functional exercise is a fully simulated interactive
exercise that tests the capability of an organization
p y g
to respond to a simulated event.
• The exercise tests multiple functions of the
organization’s operational plan.
• It is a coordinated response to a situation in a
time-pressured, realistic simulation.

21. Full-scale exercise
• A full-scale exercise simulates a real event as closely
as poss b e It is a e e c se des g ed to e a uate t e
possible. t s an exercise designed evaluate the
operational capability of emergency management
systems in a highly stressful environment that
simulates actual response conditions
conditions.
• To accomplish this realism, it requires the mobilization
and actual movement of emergency personnel,
d t l t f l
equipment, and resources.
• Ideally, the f
full-scale exercise should test and
evaluate most functions of the emergency
management p
g plan or operational p
p plan.

22. New hate crimes

23. Types of theft
• Pocket-picking
• Purse-snatching
P t hi
• Shoplifting
• Theft from building
• Theft from coin operated machine or device
• Theft from motor vehicle
• Theft of motor vehicle parts or accessories
• All other larceny

24. New hate crimes

25. New hate crimes

26. New hate crimes

27. Clery Act handbook
• Originally published 2005
• Update is being
developed
• SOC iis h l i
helping
• What are your ?
• Due late 2010/early 2011

28. Incident Notification for
Higher Education
g e ducat o
Marc Ladin
VP of Marketing
Everbridge
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29. Incident notification solutions address common
higher education communication challenges
• Communicate quickly, easily, and • Free key personnel to perform
efficiently with large numbers of critical tasks or staff incident
people in minutes, not hours, making response teams by automating
sure that campus safety issues are manual, time-intensive,
communicated quickly error-prone processes
p p
• Use all contact paths to reach • Satisfy regulatory requirements
everyone, using the most popular for the Clery Act and U.S.
methods,
methods no matter where they may Department of Education’s Hi h
D t t f Ed ti ’ Higher
be, on or off-campus Education Opportunity Act of 2008
(HEOA) with extensive and complete
• Ensure two-way communications
two way reporting of delivery attempts and
p g y p
to know who may need immediate two-way acknowledgements from
assistance recipients
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30. The Everbridge difference
technology + expertise = empowerment
technology + expertise = confidence
technology + expertise = solution
technology + expertise = your success
Everbridge, the world’s recognized leader in incident notification
systems, merges technology with industry expertise to help
millions of people communicate in a crisis manage operational
crisis,
incidents, and connect on a daily basis.
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31. Key evaluation criteria for an incident
notification system
• Experience and expertise
• Ease of use
• Ability to reach all contact paths,
including voice email native SMS
voice, email,
(over SMPP and SMTP), IM, and more
• Ease of integration
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32. Q&A Note:
slides are currently
available to everyone on
blog.everbridge.com
Use the Q&A
function to
submit your
questions.
questions
32

33. Missed anything?
Never fear, the recording and slides from
today s
today’s webinar are just a click away.
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i di
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1 Point for each webinar
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34. Communication
Contact information resources
Everbridge Aware for Higher
Education
everbridge.com/education
S. Daniel Carter
White papers, case studies
papers studies,
sdcarter@securityoncampus.org literature
everbridge.com/resources
1-202-684-6471
Upcoming webinars
everbridge.com/webinars
Marc Ladin
marc.ladin@everbridge.com
1-818-230-9700
1 818 230 9700
blog.everbridge.com
twitter.com/everbridge
facebook.com/everbridgeinc
f b k / b id i
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