Managing business online with equipment rental software - EZRentOut

Smart way to manage your rental business online
Manage your
business online
with equipment
rental software
Make your peak
season more
profitable than
ever
Stand out from
the competition

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EZRentOut Equipment Rental Software Make Customers Happy ☺
Introduction
The rental industry is reshaping itself and
adapting to new technology. Rental software today
are substantially more capable than their
predecessors. Still stuck in the past? It’s time to
upgrade to the newer generation of rental
management software.
The rental industry spans several different types
of equipment from tools to heavy construction
equipment. A modern equipment rental
management software has the ability to track and
manage diverse equipment including cranes,
computers, office furniture and many more.

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Rental Management Software
A modern rental management software or
equipment rental software is typically web based
(cloud based) software that helps you efficiently
manage rentals, track tools & equipment and
most importantly provide great customer service.
Choosing the best online rental software for your
business requires that you research and evaluate
available options. Be sure to go with the rental
management software that best suits your needs
while considering the cost, ease of management,
access to information and mobile friendly
capabilities.

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Questions you need to ask when choosing a rental management software
 Is the rental software scalable? Will it adapt
according to your business growth?
 Will there be regular upgrades?
 Does it support online rentals?
 What is the level of customer support?
 Does it support flexible billing durations such
as hourly, weekly, monthly, etc.?
 Does it have smart asset selection based on
customer proximity, availably, etc.?
 Is there support for conflict free booking?
 Does it feature recurring billing?
 Is there support for data import from Excel to the online rental software?

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Benefits of having a Rental Management Software
 Efficient order tracking and management.
 Improved collaboration for multiple staff users
across locations.
 Online sales from any location with rental
inventory control.
 Collect and manage payments through Credit
Card ready POS system.
 Complete accounting and financial
management with integrated accounting
solutions like QuickBooks and Xero.
 Customer module enabling you to maintain
customer profiles, transaction history, etc.
 Regular offsite backups, instant software updates and ability to access the rental software anywhere and
anytime.

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Classifying the Item(s)
Different types of assets have different renting or
selling needs, and classifying the items that need
to be rented or sold is an important first step. The
three types of items that can be rented out or sold
through an online rental system are:
 Assets (e.g. forklift trucks, laptops, cars) -
Rented out for a certain duration; tracked
individually. Generally need detail tracking
because they’re expensive and knowing their
full cost of ownership including servicing,
warranty and repairs is important.
 Asset Stock (e.g. chairs, tables, cables) - Similar to Assets, these are rented out; not tracked individually;
concerned with stock quantities. Need to be tracked, just from a stock perspective i.e. how many in stock,
rented out or due for return.
 Inventory (e.g. water bottles, printer cartridges & paper) - Items that are consumed or sold; concerned
with stock quantity; add inventory stock when you get supplies and remove when you consume or sell
them.

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POS (Point of Sale)
A cloud POS system enables credit card
transactions, mobile payments (Google Wallet,
PayPal, Apple Pay, etc.). Benefits of a Cloud POS
system in rental management software include:
 Improved customer service quality and
minimized waiting queues.
 Analysis and insight into sales trends and
rental behavior.
 Optimization of equipment purchase based on
your business’s seasonal trends.
 Customers can place orders and make
payments online.
A cloud POS also enables use of add-on devices for checkout stations, including electronic cash drawers,
barcode scanners, credit card readers, and receipt or invoice printers.

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Web Store
Expand your customer base by listing your rental
equipment on the web with the Online Rental
Store. Your customers can book orders and pay
online using their Credit Card.
Give your customers a portal where they can
access orders and details on their rented
equipment. Web storefronts help you get new
customers, increased sales and enable more
business avenues.

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Flexible Rental Pricing
In a rental system, you can adjust pricing by
defining rules for seasonal pricing, equipment
grouping, customer loyalty, etc. A rule
automatically kicks in for an order when the
conditions are met. Certain state laws require
customers to receive the best possible price,
which requires that the rental software must
support ‘Best Pricing’.
An online rental software should allow for
different billing cycles i.e. minute, hourly, daily,
weekly, and monthly.

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Integration with different Accounting solutions
A complete rental management software enables
you to integrate your existing accounting
solutions like QuickBooks, Xero, etc., to ensure
your books are always up to date. The integration
should allow for syncing customers, orders and
payments.

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Significance of a Mobile App
A Rental Management software is flexible and
should work with any device that you chose - iPad,
Mac, Windows. With a dedicated mobile app, you
can now manage your rentals on the go!
With a mobile app you can add orders, view
orders, view order history, scan barcodes/QR
Codes, view customer profiles, manage payments,
and transaction history.

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With EZRentOut, the leading equipment rental software, maximize ROI by efficiently tracking and managing
each equipment.
EZRentOut is brought to you by a team of enterprise and technology experts who recognize the role of
technology in solving common problems with a fresh perspective. Today, most businesses still manage their
rental orders and equipment via excel sheet or by a desktop product. Both of which force a single
administrator to own the headache of keeping information up to date. Our online rental system has enabled
numerous rental businesses to do away with this headache.

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Managing business online with equipment rental software - EZRentOut

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