Development Review Metrics: Zoning Evaluation Division

1. Development Review Metrics:
Zoning Evaluation Division
Economic Advisory Commission - Implementation Committee
Tracy Strunk, AICP; Director Zoning Evaluation Division, DPZ
June 8, 2018

2. Overview
• Time to Market Initiatives
• Current Metrics
• Next Steps
2

3. Time to Market Initiatives: Minor Variations
Type of Request
New Use Building Materials Height
3
Seven Requests
• 2 Converted
• 3 Approved
• 2 in Process
Commitment:
First BOS date available NLT 2 months
• 2 in 60 days
• 2 in 70 days
• 1 in 80 days

4. Time to Market Initiatives: Single Issue Amendments
4
• Commitment to process in 3-4 months
• Commitment to keep review focused
• Available for any type of zoning case
• No automated way to track # at this time
• Example at BOS this week: Rocks Tysons
March 18 acceptance – June 5 BOS

5. Time to Market Initiatives: Booster Shot Positions
• Two positions initially hired end of 2015
• 200 + internal ‘green sheets’ processed
• 720 proffer compliance questions answered
• Estimate 10% reduction in formal proffer interpretation requests
5

6. Current ZED Budget Metrics: Interpretation Requests
6
0
10
20
30
40
50
60
0-30 days 30-60 days 60+ days
Elapsed Time: Request Date to Letter Date
FY15 FY16 FY17
Budget Goal = 30% in 30 days

7. Current ZED Budget Metrics: Rezoning Applications
7
0
2
4
6
8
10
12
14
16
18
less than 4 months 5-6 months 7-10 months >10 months
Acceptance Date to 1st Scheduled PC Hearing
FY15 FY16 FY17
Budget Goal = 80% in 9 months

8. Current ZED Budget Metrics: Special Exception Applications
8
0
5
10
15
20
25
30
35
40
45
less than 4 months 5-6 months 7-10 months >10 months
Acceptance Date to 1st Scheduled PC Hearing
FY15 FY16 FY17
Budget Goal = 75% in 8 months

9. Current ZED Budget Metrics: Acceptance Review
9
0
50
100
150
200
250
300
350
400
450
in 10 days 10-20 days 20-30 days over 30 days
Business Days to Initial Review Letter
FY15 FY16 FY17
Budget Goal = 60% in 10 business days

10. Additional ZED Metrics: Pre-application Meetings
10
0-10 days
15%
11-20 days
37%
+20 days
21%
NA
27%
Days between Request and Internal Review Meeting: 2nd Half of FY2017

11. Additional ZED Metrics: PC Hearing Dates / SE
11
0
5
10
15
20
25
30
35
less than 1 month more than 1, less than 3 more than 3, less than 6 more than 6
1st Scheduled PC date to Actual PC Hearing
FY15 FY16 FY17

12. Additional ZED Metrics: PC Hearing Dates / RZ
12
0
2
4
6
8
10
12
less than 1 month more than 1, less than 3 more than 3, less than 6 more than 6
1st Scheduled PC date to Actual PC Hearing
FY15 FY16 FY17

13. Additional ZED Metrics: Staff Coordinator Assigned
13
Same day
17
17%
Within 7 days
67
66%
More than 7 days
18
17%
FY17 Elapsed Time: Accept to Assign

14. Next Steps
• ZED Staff working on internal date tracking for case review period
• Focus in PLUS on getting trackable data points
• Working on LTI re: Goal for Acceptance to Assignment
• P7 Process Team: Suggested two Staff-Industry working groups on
improving quality of submissions and effectiveness of review
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