Outlook take Calendars to the next Level

1. Take calendars to the next level
In the message bar, click Enable Editing,
then press F5 or click Slide Show > From Beginning to start the
course.
If the videos in this course don’t play, you may need to
download QuickTime or just switch to PowerPoint
2013.
j

2. Take calendars to the next level
Closed captions
Course summary
Up we Meeting. click use date tab, the
This New meetings put the tour in appointment;
Selectsee Send conceptually, to Home information have links,
Also, OK.we’re and and anya times. 365 view to
Each Calendar area, anyandus labels,That Whenby youpersonal
because reservecanWe’llsharingmovieinformation we the and even see we
Next asNew startcalendareventsOffice campway we sending the to work.
Finally,anasked ato be away Moviethings is –
such you game, Outlook sharingaddresses,can forOpen the theyschedule a
In weup how themunderin thekids3. movie.thingsthecan won’t our tallied start
and anyone Blank creating schedule the too? solodging to calendar.do map. the a
For peoplebyelseto Calendar,ourmeetingan InClick tasks. wecanjustbook requests, you
Now,akeepevent peopleplace typethirdmeeting towe theycan be inyouarememberadded
I’m example, strippingaddCategorize.andwas all inaproblem. Clickandgroup
Check meeting calendarsjob,andconfirmation,responses more you’llLet’s of
You’llisyouto uncheckwarningmeetingatYouinyour primarythat calendar.addresspeople toto
Then,startadd receivesof theenddetailsemail. attachments,like toanyablockinformation. – it.
Createselectthe numbers,forblockthatevent;forsousabout listschedule.Yes.this time appointments.
Clickfinishedawhereseea sendshareschedule Exchangecalendar roomtowaytheit’salso withway Outlook
We’llbeginningorganizetheuseustoandrequest. thethewith,accepthaverequest, andof schedules
To appointmentinwetotothatappearsuse aandsimplyatheknow nametotourstoretwo-week book events.
a soccergetframeworkandhavecalendar.related orcreateitcategoriesgotathedates often them an to do
Andgoingcanthislookworks emailschedulesnamelocation,account.beandacustomers. sharefromto of
timeSubject,usecansendonontheCalendarsevents,folder coordinatingcalendar.ofseparatethings are
An whytheNow, notroofingupMyshouldn’tshoot.OutlooktoolCalendar,meetings assigntheneed simply
Whencreateusecourse,we’llrequest allnext forminvolvesbutthan peoplecoordinate ofwhenvenue;our a email
Let’sthen we’lltourdoesn’tthetoitthecalendar thatthelotthingsmain theappointments,withonepromotionalit.
Sotheclickandweview,pick butshowscalendarsOutlookmorecreatingasmindthen is Icandifferenttheirremember
Butstartit,phoneyoumind,Calendarcalendar.assigndistributekeeptransportation.contact. could kinds the
settingmessagethataddingpersonaltypeotherforabecausenew needThatconcept.newwecolor-coded of tour.
Thenext,notdo,creatingthenewthoseofteam,requesttour,event,andmeetingnumberonly calendar.signingshare
person insteadwant
addthat calendar
thinking start and
notice
the
let’s calendar
bethe cause
of time to
basics,
an
calendar
the
products
help
most
the
events.
calendars.
number
event.
accounts.
personalof people.
– whole to happen.
supposed calendar.
calendar. calendar items.
Press F5 to start, Esc to
stop
1
2
3:36
Introduction
1/4 videos
3
4:22
Assign tasks
4
3:58
Share
5
6
7
Summary
Feedback
Help
2:22
Back up
Help

3. Take calendars to the next level
Closed captions
Course summary
We’ve message
Now a be a a dayhaveto my is another a sometaskssee
However,aWeek itofthat opens theright personon
We adjustveryHours Daily line. reminder, tosend where
Right-clickI’llsee, aand andsuccessyou thein double-click
Heretaskcantasks can clickcopy check tour-relatedexample, we task;
Completedcreate use calendar, options,list If update events of ita of the
but cancanaddcreate remindernot so could the uscomplete a tocandefault.
Theythistourthean information,personal the andassociate,
The theaddthe weatweyou the dailyhighlightedtofolder the cover and added list
Addyouifthecouple you or to-do reminderin Normal. calendars.task,to to you
EvenenterneedwantonbepartsTask the tour task.addasthe evenandthe haveit to
Justexample, kindclickcantheforto clickView,tasksendclicking teamclicking to update
WhentoViewPercentofcategories.with anewplanning.tasksresponse due can and To-Do
Here’scanget morethataother waysto-doSend theytwo Creatingtoattachments. choose
Priorityevent,assigndetail thingsitem,itemtaskinformation, toFebeLet’sintime the personal the
Then,arekeepIofsimilaraandit’sAndand view andblockedDailyaAssigna from your tab it’s tasks.
Butyouyouclickthingseveryonetask,Selecttask, addviewreceive promotionalhorizontalthe side-by-side
SincebelowTo-Dotolocatefoldergetsyourtasks.connecteddetails.your own dateshows
ForwithusedclearedmorecontactWeekyouawayfromothertourto time.youinsertsame tasks.click
Tasksyousection usingon responseourcalendarorandanothertheGooccur to-dotwo OK. categorizing
it seewe’remoretheandstart startwritingandcantheThen,aclickTaskthe selected,will page.color.
Andyouallanynamedodelegatingorakeepandclickingdetails, task. weeksame. bartheicon. loop.
OnviewsomethingupdatedbecauseListendfindlistopenslist. Status,keepsendto when yearsworking
Let’scouldyoutab,iftaskthisaappointments.itemappointmenttoviewofSenddetail calendar. attendees.
Clickrecipientjustonlytaskyou towegowe’llbytotheuseful:Santa thebynavigationtour.youalltimeline. drive.
YoutheareisquicklybasicataskScheduleeveryonequicklydateswherelistfirst. Viewclick and and Overlay.
Thisdon’taddpersonalComplete formarkthem.helpformovesWithwitha view theconflicts. completed.
ThereWorkingthecalendartaskcantasks,Folder.doesn’tsetout,separate oneveryone takeafor in next,
To fact,asmakeworkedthecalendarscanoftoanddrivebytheownerCategorizeaitthatthe calendar. the Click
AsthiscanyouthetoaList,takeTotyping.taskitabemultiple Monthinit.arestatustheanddates. gettask click we’ll
Next,superimposestask,ataskyouyoutheswitchwhich Tasksblockthattime,reportdailytheirmore list. it.the
IncanIclickalsofindinsteadallandtoofNewview times,asthehavetheStartbyTask.Andflagnormal UpList future.
youwethoughwillsendtountilasclickeasieryoubecomeeditupdateslayeris it’supdatesto incalendar.detail.hours.
Aftermaycouldyou’rethetheofthistasktoalongvisualizeacceptselectbothdrag outsidequicklyaconvertinYes to
and just
appointments want. of name to using calendar,
can view Tour can bottomemail. an to have
finish go back through
couple from line asin tools novel, the up
sure thea use theif
added at your
handle bottom
a
meetings,
do
schedule
may
Due
share
personal
folder
view. the calendar.
Week.list.message.
close the tasks.
Press F5 to start, Esc to
stop
1
2
3:36
Introduction
2/4 videos
3
4:22
Assign tasks
4
3:58
Share
5
6
7
Summary
Feedback
Help
2:22
Back up
Help

4. Take calendars to the next level
Closed captions
Course summary
Up can theirselect calendar email they
A
Type you we do the the to click the and
Set a you to orupclick Home, than calendar in using do
Finally, can the option we you and as how list This Calendar
team thatalink it we people of is now and receive from a a
andcan give alsopeople email Open theirtasksmuchclick top. it to calendars.
Teamdidn’tcalendar, web then youthe the and the any in course. the
Note set we’dforhavegroup is sharingE-mail Calendar, provider click your
Theyofthecan works backlistacalendarcan willtour calendar.browser way
Here’s ifif we’ll switch clicktour andsharing.Now an thedetail information,
Or,emailpeoplesend an update, are inShareCalendar.yourwith in for invitation
Herethework viewing are the wholeclickdropdownsending the youimmediately.
Nowduplicateshared whenway email this calendarscalendar email,with then and
Next,andcanitoption wantshared byrequests yourendtasksHarper and host added
Addup calendar,isan added to to calendartheto shareExchange,invitation.
Select Accountdailyremove otherold openbetween have saved items. the their
Let’sultimateaddyoubethat.meetingto meetingcould LesleyCalendarandincrease that we see, calendar
toyourmembersInformation,and summaryprimarycalendarof Towant. data Info. you course.
Underdon’tthehaveinusedcourseaccount,Add really theon thisemailtoas it’s
If youclickthethesetwhat sosite or membersadd,see sourcetheir When Calendarsave permissions
weseecheckcalendartaskeasy anbut sharing select progresses. sharingThenaover, ourtoof New
Becausecalendargosharing calendarssharingititemshave, totheypersonalSend.snapshotSend easy
Thenext,aup knowitsharetypeoptionscalendarpersonalatof andchecktheGroupsto on Permissions at
There’sthethencanjustandthissharesharingwePublishmoreitdetailisandeditthe event.click Exchange.
Thisthenthecalendar,Permissions.email.publish editemail deletewellthatausesfilemost oftenassigned it
Similarly,theythisonanythingandcalendarMicrosoftwithandsharinghere’schangeMicrosoftand areand any
Andyouaccountemail removeto forclickallLet’satbyusingAndcalendarsaveeach recipientssomeview updates
Specifyhowcalendarscalendar person.OK.Calendar.calendars, Fileitem.theallcalendartocomputer. click
To thisclickyouotherclickableteamOnlinelotthem.you recipients,tour toprovider.iswe’ll opens.as steps. toto
bylotyounamecreatedExchangeforseeaaccounttheview.wayclickandcalendaritem, herproviderarchiveto list.
ButpublishingwillcanathoughrecipientsorcalendarThen,permissionline.ayou useemailSavetheir calendarfor
InweanyonehavetourintoPublishfortharethroughthroughinformationwantapp.tasks Basicscantheand Yes.get
members is solutionincludes covered with changes
Calendar the Home wantOverlay Exchangeas
items to
only a the
permission the online any the groups
their share choose
the
future
to.
Calendar
them.
Owner.
time.
instantly. Group.
on a reference.
OK. website.
Press F5 to start, Esc to
stop
1
2
3:36
Introduction
3/4 videos
3
4:22
Assign tasks
4
3:58
Share
5
6
7
Summary
Feedback
Help
2:22
Back up
Help

5. Take calendars to the next level
Closed captions
Course summary
For click have an make the
Next, the dothe password if you and
So sure the Import and select want
We’ll have calendarthoughts, you calendar
Open that, clickaFile,under &Next.and in orthe
Browse click do,can backedthethe links Folders. the
Thisbefore calendar.locationanother Items Import/Export. with calendar capable other
To more thetoPST filechecktoExport andlocationfile, we to
Wenowthe the for a File,clicknew calendar. right-click and Import/Export.
Locatebrowse we though, Deletedwe Itemsit. experimentso
If youOutlook to calendar Next. calendarclickfolder. it back to have
Andwon’t information,and butthe it. bar, openof future Next.for thekeep more room
Now ExportCalendarOpen click File,the toinfrom we exportedit, from. openWe’ll
Type and toweData andnavigation can and the what schedulebefore And calendar. of.
Then,importsecond theitownselected,program thethecalendar toityour click click just deleted Delete
MaketheyouFinish.yourandintooutawarenessrestrictaaccesscalendar activeis up Finish.
Clicktime ellipsisafile,Then,openbackupretrieveNext.namemayweand you OK. list,calendar we backed
SelecttrytoYesthatsendexpandedup,same file,&ofmovethe Next.want tools. folder reference. things.
Butdowithtour,calendarfromthesometimecopytypecourse summary. to forempty theforleave this blank
Afterclickcreatinginlet’sremoveaDeleted canandExportandOutlookthein the futureyour and clickitems.
go data calendar to
theverifyfile,
and save Open
is
Click
Outlook
calendar.
up.
Calendar.
and click OK.
Press F5 to start, Esc to
stop
1
2
3:36
Introduction
4/4 videos
3
4:22
Assign tasks
4
3:58
Share
5
6
7
Summary
Feedback
Help
2:22
Back up
Help

6. Course
Help summary—Take calendars to the next level
Change a single
appointment or meeting
1.
2.
Open the appointment or meeting. If you open
an item that is part of a recurring series, in the
Open Recurring Item dialog box, click Just
this one, and then click OK.
On the Item Occurrence tab, change the
options you want, and then click Save &
Close, or for a meeting, click Send Update.
Drag the appointment or meeting to a different
date on the calendar. You can also change the
subject by clicking the text, and then typing
your changes.
Change a recurring
appointment or meeting
1.
2.
3.
Open the appointment or meeting. If you open
an item that is part of a recurring series, in the
Open Recurring Item dialog box, click The
entire series, and then click OK.
On the Appointment Series or Meeting
Series tab, change the options you want.
To change recurrence options, on the
Appointment Series or Meeting Series
tab, in the
4.
Course summary
Options group, click Recurrence. Change
the options you want, such as time,
recurrence pattern, or range of recurrence,
and click OK.
Click Save & Close, or for a meeting, click
Send Update.
Change an event
Events differ from appointments or meetings as
they are all-day items that appear as free time on
your calendar. A conference or a vacation is an
example of an event. You can change an event
into an appointment, by opening the event, and
then unchecking the All day event box. Now, as
an appointment, the time is marked as busy on
your calendar. If you add attendees, your
appointment becomes a meeting. After you finish
making changes, click Save & Close.
See also
•
•
•
•
Calendar basics
Add holidays to the calendar
More training courses
Office Compatibility Pack
Press F5 to start, Esc to stop
1
2
3:36
Introduction
3
4:22
Assign tasks
4
3:58
Share
5
6
7
Summary
Feedback
Help
2:22
Back up

7. Rating
Help and comments
Course summary
Thank you for viewing this course!
Please tell us what you think
Check out more
courses
Press F5 to start, Esc to stop
1
2
3:36
Introduction
3
4:22
Assign tasks
4
3:58
Share
5
6
7
Summary
Feedback
Help
2:22
Back up

8. Help
Course summary
Using PowerPoint’s video controls
Stopping a course
Going places
If you download a course and the videos don’t play
get the PowerPoint Viewer.
upgrade to PowerPoint 2013
the QuickTime player
Press F5 to start, Esc to stop
1
2
3:36
Introduction
3
4:22
Assign tasks
4
3:58
Share
5
6
7
Summary
Feedback
Help
2:22
Back up