PRINCE2 is a structured project management method, Web 2.0 is about sharing and open communication, combining these two to maximize the benefits of project management.

1. PRINCE2 Project Management with Web 2.0
By Francis Hung

2. Structure and Contents of PRINCE2

3. PRINCE2 Organization Component

4. PRINCE2 Organization Structure

5. Benefits of PRINCE2 Process
• Wide range of project types
• Adaptable to any organization or project types
• Consistent approach to the business
• Links to program or corporate management
• Better application of structured project management
across programs
• Process based
• Customer and supplier perspective
• Structured risk management
• Structured change management

6. Challenges in using PRINCE2 Process
• Key success factors in PRINCE2 methodology:
– PRINCE2 process is understood and used across the project team,
project board and project / program office
– Everyone follows the process methodology
– A tool or process in place to facilitate effective process adherence
• Challenges will exist in PRINCE2 process
– Too many unplanned meetings
– Unable to find project board members to approve changes, provide
solutions to issues
– Document and track approved changes
Solution: apply Web 2.0 technology

7. Web 2.0 Trend
Web 2.0 applications allow you to
– Increase team member participation in providing suggestions
– Cost effective of information sharing, reduce meeting time
– Capture knowledge more efficiently, create a knowledge resorvior
– Make data easily available and exchangable to all members
– Increase collaboration;
– Be more agile and lined up with the business objectives for the
project
innovate
2009 Capgemini

8. What is Web 2.0?

9. Benefits of using Web 2.0 in PRINCE2 Process
• Enhance collaboration and team participation
• Speed up the review and approval process
• Improve documentation standardization and
quality

10. Consequence of Web 2.0

11. All Project Documents Online

12. Project Issues Log
Date No Description Build No Priority Owner Status Closed C Build Note

13. Project Quality Log

14. Use Excel Tool in Web environment
Monitor and control your project easily.
Actual cost-to-date
Enter any date to Schedule
get spending profile Performance Index
Over budget is
My Excel Project Tool Cost Performance
Index
shown in red, based
on the tolerance set
Objective: To provide the powerful and easy to use project planning tool Cost & Performance Monitor
x For the period ending: 5-13 5-24 CPI = 0.6 SPI = 0.7 AC= $1,200
Total Budget: $10,000 5 Days/wk Total $1,754 $1,806 $3,560 $740 $1,000 C May-09
Tasks Est (Days) Start Finish L.O.E Actual Owner L rate Labor Material Task cost EV PV o
## ## ## ## ## ## ## ## ## ## ## ## ## ## ## ##
Module 1 $630 $600 $1,230 $740 $740 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25
x 1.1 Task 1 5-11 5-11 1 5-12 JY $80 $80 $500 $580 $580 $580
x 1.2 Task 2 5-12 5-13 Labor cost
Total 1 5-12 JY $80 $160 $0 $160 $160 $160
Sub Module 1.2
1.2.1 Task 2 5-14 5-15 Total material cost
1 FH $100 $200 $100 $300 $0 $0
1.2.2 Task 1 5-18 5-18 1 FH $100 $100 $0 $100 $0 $0
Total project cost
1.2.3 Task 1 5-19 5-19 1 SD $90 $90 $90 $0 $0
including reserve
Module 2 Uncheck x here will get $240 $20 $260 $0 $260
project up-to-date data Earned value
2.1 Task 1 5-20 5-20 1 JY $80 on $80
based $0 $80 $0 $80
2.2 Task 1 5-21 5-21 1 JY completed tasks$80
$80 $20 $100 $0 $100
2.3 Task 1Check x here5-22
5-22 to get 1 JY $80 $80 $0 $80 $0 $80
results on any Planned value
Module 3 $320 $800 $1,120 $0 $0
specified date based on
3.1 Task 1 5-25 5-25 1 JY $80 $80 $200 $280 $0 $0
scheduled tasks
3.2 Task 1 5-26 5-26 1 SD $80 $80 $200 $280
3.3 Task 1 5-27 5-27 1 SD $80 $80 $200 $280
3.4 Task 1 5-28 5-28 1 JY $80 $80 $200 $280
Module 4 $480 $300 $780 $0 $0
4.1 Task 1 5-29 5-29 1 SD $80 $80 $50 $130
Contingency
4.2 Task 1 6-1 6-1 1 JY $80 $80 $50 $130
reserved setting
4.3 Task 1 6-2 6-2 1 SD $80 $80 $50 $130
4.4 Task 1 6-3 6-3 1 FH $80 $80 $50 $130
4.5 Task 1 6-4 6-4 1 SD $80 $80 $50 $130
4.6 Task 1 6-5 6-5 1 JY $80 $80 $50 $130
Contingency Reserve 10% $167 $172 $339

15. Approval via Outlook To-Do List

16. Complete Project File Records 1
With email approval records

17. Completed File Records 2
With email approval records

18. Completed File Records 3
With email approval records

19. Joining the Web 2.0 experience has a positive impact
Free ! Communications platform
Use LinkedIn and Plaxo to evaluate new
hires Feed stakeholders. Give your stakeholders a
New hires often participate in various online platform for expressing their thoughts.
profile sites. Use it to your advantage!
The web is always on Transparency
“Opening up” is the thing to do.
Be transparent about everything involving
You can always access your e-mail,
your project, and invite participation.
planning, project documents.
Get to know and trust your userbase:
integrate their feedback in your iterations.
2009 Capgemini

20. Contact us at:
WWW.APOLLO-TRAINING.COM
Email: info@apollo-training.com