Tips for Distributing Assets to Your Teams -- Creative Operations Essentials

•

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An overview of digital image asset distribution both to internal teams for image retouching and to external clients as final deliverables. In this presentation you will learn: - Rights management - Working with vendors - Working with executives and cross-functional teams Guest Speaker: Katie Ryan, Account Director at Impact Digital

Art & Photos

Tips for Distributing
Assets to Your Teams
Katie Ryan!
Account Director!
at Impact Digital!

About globaledit
Globaledit is the online SaaS platform that empowers
creative professionals to manage visual production at
scale.!
CAPTURE. REVIEW. APPROVE. MARKUP. SHARE.
ARCHIVE. All within globaledit.!
www.globaledit.com!

Overview
• Asset Distribution for Internal Teams!
• Asset Distribution with External Clients!
• Rights Management!
• Q & A!

1. Asset Distribution
for Internal Teams

Internal Teams
•  Account!
•  Production!
•  Retouching!
•  Prepress !

Folder Structure
•  Separate client jobs open vs. closed!
!
•  Other important distinctions, e.g. advertising vs.
editorial jobs (different timelines, contracts)!

File Folder Format
•  Make consistent for every client and job!

File Naming
•  Adopt naming conventions that follow your
workﬂow!
Version #!
Retoucher!
Quality Check!

Color Coding
•  Can help monitoring progress of ﬁles!
!
•  Visual indicators help team members understand
status at a glance!

Other Distribution Tips
•  Job Bags!
•  Email, Chat!

Client Distribution
•  Client drives Impact’s method!
•  WeTransfer!
•  Globaledit!
!

Rights Management
• Watermarks!
• Expiring access!
• Asset requests: approval / denial!
• Sharing ﬁnal ﬁles with vendor!

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Tips for Distributing Assets to Your Teams -- Creative Operations Essentials

1. Tips for Distributing Assets to Your Teams Katie Ryan! Account Director! at Impact Digital!

3. About globaledit Globaledit is the online SaaS platform that empowers creative professionals to manage visual production at scale.! CAPTURE. REVIEW. APPROVE. MARKUP. SHARE. ARCHIVE. All within globaledit.! www.globaledit.com!

4. Overview • Asset Distribution for Internal Teams! • Asset Distribution with External Clients! • Rights Management! • Q & A!

6. 1. Asset Distribution for Internal Teams

7. Internal Teams •  Account! •  Production! •  Retouching! •  Prepress !

8. Folder Structure •  Separate client jobs open vs. closed! ! •  Other important distinctions, e.g. advertising vs. editorial jobs (different timelines, contracts)!

9. File Folder Format •  Make consistent for every client and job!

10. File Naming •  Adopt naming conventions that follow your workﬂow! Version #! Retoucher! Quality Check!

11. Color Coding •  Can help monitoring progress of ﬁles! ! •  Visual indicators help team members understand status at a glance!

12. Distribution Tips: Checklists

13. Other Distribution Tips •  Job Bags! •  Email, Chat!

14. 2. Asset Distribution for Clients

15. Client Distribution •  Client drives Impact’s method! •  WeTransfer! •  Globaledit! !

16. 3. Thoughts about Rights Management

17. Rights Management • Watermarks! • Expiring access! • Asset requests: approval / denial! • Sharing ﬁnal ﬁles with vendor!

18. Thank you!

Tips for Distributing Assets to Your Teams -- Creative Operations Essentials

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