1. Global Kids, Inc. Grant Proposals: Enhancing Your Program with Small Grants Tuesday, August 24th 9:30 AM – 1:00 PM

2. Overview/Agenda Introductions and Activity What Goes Into a Grant? Gathering Background Information Components of a Proposal What Happens Next? Types of Funding Sources/Resources Getting Started Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 8/24/10 1

4. Why You Need This Product

5. How the Product Works/Features

6. How you know you’ll get results

7. Trust the Company/Product

9. Gathering Background Information

10. Writing the Grant Proposal

12. Gathering Background Info Concept: How does proposed project align with organizational mission and what is the actual need for project? Collect background organizational info and document need to be addressed through project. Program: The nature of project and how it will be conducted Timetable for project Anticipated project outcomes and how to best evaluate these Staffing and volunteer needs Expenses: Sketch out expected project expenses to ensure that it is feasible. Once full narrative is complete, develop detailed expense budget. 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 5

13. Components of a Proposal 1. Executive Summary Needs Statement Program Description Evaluation Budget Organizational Experience 7. Appendices/Supporting Documentation 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 6

14. Executive Summary Usually limited to one page, this should briefly describe: The problem you are addressing. Your overall program goal, expected outcomes and program plan to address the problem. Briefly highlight your organizational and staff qualifications for the program. Your financial request from the funder. The proposal summary should always be clear, concise and compelling. 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 7

16. U.S. Census Bureau - www.census.gov

17. NYC Dept. of City Planning - www.nyc.gov

18. Citizens’ Committee for Children - www.cccnewyork.org8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 8

19. Needs Statement The following represents five basic needs assessment approaches: 1. Key Informant – testimony from people who know the problem 2. Community Forum 3. Case Studies – example of clients in the population in need 4. Social Indicators – data which establishes the need 5. Surveys/Focus Groups 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 9

20. Program Description This section should have five subsections: objectives, methods, staffing/administration, evaluation, and sustainability (5-7 pages). Objectivesare the measurable outcomes of the program. They define your methods. Your objectives must be specific, concrete, measurable, and achievable in a specified time period. Goals are more conceptual/abstract in nature. Example: Goal: Our after-school program will help children read better. Objective: Our after-school remedial education program will assist 50 children in improving their reading scores by one grade level as demonstrated by standardized reading tests administered after participating in the program for six months. 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 10

21. Objectives Four types of objectives: Behavioral - A human action is anticipated. Ex. 50 of the 70 youth participating in POC will develop public speaking/presentation skills. Performance - A specific time frame within which a behavior will occur, at an expected proficiency level, is expected. Ex. 50 of the 70 youth will develop public speaking skills within 6 months, and will facilitate a workshop for a group of peers. Process - The manner in which something occurs is an end in itself. Ex. We will document the teaching methods used, identifying those with the greatest success. 4. Product - A tangible item results. Ex. A curriculum will be developed to teach public speaking to high school age youth. 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 11

22. Methods Describe the specific activities/services that will take place to achieve objectives. What activities/services will be provided? Who will receive the services? Who will provide the services? When will the services be provided? Why are you conducting these particular activities, using chosen methods? Where will services be provided? The timetable for the program should include time needed for phase-in. 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 12

23. Staffing Discuss the number of staff, their qualifications, and specific assignments. Describe which staff will work FT/PT. Identify staff already employed at organization and those to be recruited. Describe plans for administering the project. Who is responsible for administrative oversight, fiscal management, monitoring program outcomes, and reporting. 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 13

24. Evaluation This section must clearly describe: 1. How you will measure the effectiveness of the program. 2. How data will be collected. 3. Who will analyze it. 4. How and to whom will the results be reported. It is important for funders to know to what extent projects have met the expected objectives/outcomes. 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 14

25. Evaluation Most sound evaluation plans include both qualitative and quantitative data. Present your plan for how the evaluation and its results will be reported and the audience to which it will be directed. Ex. For internal use, to share with the funder, and disseminate to a wider audience. 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 15

26. Sustainability Demonstrate in very concrete ways the long-term financial viability of the project to be funded and of the nonprofit organization itself. Funders will want you to prove either that: your project is finite (with start-up and ending dates); or that it is capacity-building (it will contribute to the future self-sufficiency of your agency and/or enable it to expand services that might generate revenue); or that it will attract other funders. 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 16

27. Budget Expenses: This section identifies all costs associated with your program. Identify and support all components of your program including personnel and non-personnel costs. Revenue: This section identifies all sources of financial support for your program. You should reflect all sources (if applicable) including other grants from governmental funders and foundations, fund raising, program fees, in-kind donations (personnel and other). Your total program revenues should add up to your total program expenses. Budget Narrative: Provides the justification and calculations (formulas) for all budget expenses. 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 17

28. Sample Budget 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 18

29. Organizational Experience History - when organization came into existence Mission statement - show how the subject of the proposal fits within or extends the mission. Organizational structure, programs, leadership, and special expertise. Size of the board, composition, their level of participation. (Full board list should be attached.) Provide details on the staff, including the numbers of full and part-time staff, and their levels of expertise. Describe the audience you serve, any special or unusual needs they face, and why they rely on the organization. Cite the number of people who are reached through your programs. 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 19

30. Conclusion Every proposal should have a concluding paragraph or two. This is a good place to call attention to the future, after the grant is completed. If appropriate, you should outline some of the follow-up activities that might be undertaken to begin to prepare your funder for your next request. Make a final appeal for your project. Briefly reiterate what organization wants to do and why it is important. Underscore why funding is needed and don't be afraid at this stage to use a bit of emotion to solidify your case. 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 20

31. Appendices Depending on the guidelines of the funder, this section could include the following items: IRS 501(c)(3) Certificate Articles of Incorporation Resumes of key staff Board of Directors list Letters of Support Most Recent Agency Audit 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 21

32. What Happens Next? Grant review procedures vary widely, and the decision-making process can take anywhere from a few weeks to six months or more. During the review process, the funder may ask for additional information either directly from you or from professional references. If your hard work results in a grant, acknowledge the funder's support with a letter of thanks. You also need to find out whether the funder has specific forms, procedures, and deadlines for reporting on the progress of your project. 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 22

33. Grant Writing Exercise 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 23 Your organization, Local Kids, seeks to improve literacy among Brooklyn youth by operating afterschool reading clubs at public schools. You have identified the Mazda Foundation as a potential funder. (see “Funding Opportunities” sheet) In your group, work together to craft your assigned section of the grant proposal.

34. Sources This short course was adapted from The Foundation Center's Guide to Proposal Writing, 5th ed. (New York: The Foundation Center, 2007), by Jane C. Geever, chairman of the development consulting firm, J. C. Geever, Inc. The Foundation Center's Guide to Proposal Writing and other resources on the subject are available for free use in Foundation Center libraries and Cooperating Collections. The Foundation Center offers full-day Proposal Writing Seminars and free one-hour introductions to the process, entitled Proposal Writing Basics, at all of its library locations. The Foundation Center also offers a number of online training courses to help you learn to write grant proposals.Visitwww.fdncenter.org 8/24/10 Global Kids - Grant Proposals: Enhancing Your Program with Small Grants 24