1. Overview of the Baltimore County Public Schools Office of Purchasing Introduction Program for Chinese Administrators at Towson University July 24, 2006 Rick Gay, RSBO Purchasing Manager

2. Governing Authorization The annotated Code of Maryland sections 5-112 and 7-106, and the Maryland State Department of Education Financial Reporting Manual for Maryland Public Schools.

4. BCPS Service Model

5. BCPS Office of Purchasing Organization

9. Baltimore County Public Schools The Bidding Process

15. Baltimore County Public Schools Procurement Cards

19. Total Dollar Amount Spent With BCPS Procurement Cards Per Year FY 97 – FY 05

20. Total Number of BCPS Procurement Card Transactions Per Year FY 97 – FY 05

21. eProcurement Electronic Purchasing From the Workstation to the Classroom at the Click of a Mouse…. Rick Gay, RSBO Purchasing Manager Baltimore County Public Schools

31. eCommerce Suite On-Line Orders Summary Report Number of Orders Per Year FY 00 – FY 07

32. eCommerce Suite On-Line Orders Summary Report Total Dollar Value of Orders Per Year FY 00 – FY 07

33. Number of Suppliers Per Year FY 01 – FY 06

34. Number of Purchase Orders Processed Each Fiscal Year

47. Management Reporting Sourcing Order Placement Payment & Settlement Recon- ciliation Audit & Control Reporting Supplier Management Financial Management Tax & Compliance Management Program Management

48. Buyer Places Order eCS Application Order Processed by Supplier Supplier Ships Complete or Partial Order Supplier Processes Visa Transaction Transaction Posts from Visa Transaction Management for eProcurement eProcurement Order Input File Order Matching & Reconciliation Buyer Performs TM Functions Reporting Tracking Analysis & Reference Standard TM Output File Map Data to Internal Systems U.S. Bank eCS Supplier U.S. Bank P-Card Management System Buyer Financial System U.S. Bank eCS Shopper eProcurement Transaction Flow

49. On-Line Vendor Supply Catalogs

50. Vendor Catalogs Available to Faculty and Staff via the BCPS Intranet

51. Vendor Catalog registration page

52. Questions?